Villa Portofino East Community Development District

February 10, 2020

February 3, 2020

Villa Portofino East

Community Development District
5385 N. Nob Hill Road, Sunrise, Florida 33351 Phone: 954-721-8681 - Fax: 954-721-9202

Board of Supervisors Villa Portofino East
Community Development District

Dear Board Members:

The regular meeting of the Board of Supervisors of Villa Portofino East Community Development District is scheduled for February 10, 2020 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida. Following is the agenda for the meeting:

Roll Call

Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #1 (11/2020) and Seat #4 (11/2020)

Oath of Office for Newly Appointed Supervisor(s)

Election of Officers

Update on Final Status of Approved Refunding of Series 2007 Bonds and Any Associated Board's Action

Discussion and Consideration of Quit Claim Deed to SFDIL, LLC

Approval of the Minutes of the March 27, 2017, May 15, 2017, June 19, 2017, March 19, 2018, May 21, 2018, February 11, 2019, April 15, 2019, May 20, 2019, August 19, 2019, and October 21, 2019 Meetings

Staff Reports
Attorney

Engineer

Field Manager

Manager

Financial Reports
Approval of Check Run Summary

Balance Sheet and Income Statement

Supervisors Requests and Audience Comments

Adjournment

Meetings are open to the public and maybe continuedto a time, date and place certain. For more information regarding this CDD please visit the website: http://www.villaportofinoeastcdd.com

TABLE OF CONTENTS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Report	Page
Sources and Uses ofFunds

Bond Pricing	2
Escrow Requirements	3
Summary of Refunding Results	4
Savings	5
Bond Summary Statistics	6
Bond Debt Service	7
Net Debt Service	8
Summary of Bonds Refunded	9
Prior Bond Debt Service	IO
Escrow Cost	11
Escrow Statistics	12
Cost oflssuance	13

SOURCES AND USES OF FUNDS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Sources:

Bond Proceeds:
Par Amount

Other Sources of Funds:

4,370,000.00

Transfer of Revenue Fund	268,561.79	
Transfer of Reserve Fund	155,930.47	
Transfer of Acquisition Fund	45,469.81	
Transfer oflnterest Fund	124.68	
Transfer of Sinking Fund	 	9.51	
	470,096.26	
	4,840,096.26	

Uses:		
Refunding Escrow Deposits: Cash Deposit	
4,528,762.44	
Other Fund Deposits: DSRF (25% MADS)	
82,828.13	
Delivery Date Expenses: Cost oflssuance	
159,250.00	
Underwriter's Discount	 	65,550.00	
	224,800.00	
Other Uses of Funds:		
Construction Fund	3,705.69	
	4,840,096.26	

BOND PRICING

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Bond Component Term 1:

Term 2:

Term 3:

Maturity Date

05/01/2025

05/01/2030

05/01/2037

Amount	Rate	Yield	Price

1,180,000.00	3.125%	3.125%	100.000

1,160,000.00	3.500%	3.500%	100.000

2,030,000.00	3.750%	3.750%	100.000

4,370,000.00

Dated Date	12/20/2019		
Delivery Date	12/20/2019		
First Coupon	05/01/2020		
Par Amount
Original Issue Discount	4,370,000.00		
Production	4,370,000.00	100.000000%	
Underwriter's Discount	-65,550.00	-1.500000%	
Purchase Price Accrued Interest	4,304,450.00	98.500000%	
Net Proceeds	4,304,450.00		

ESCROW REQUIREMENTS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Period Ending	
Interest	Principal Redeemed	
Total	
12/23/2019	33,762.44	4,495,000.00	4,528,762.44	
	33,762.44	4,495,000.00	4,528,762.44	

SUMMARY OF REFUNDING RESULTS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Dated Date	12/20/2019	
Delivery Date	12/20/2019	
Arbitrage yield	3.631357%	
Escrow yield
Value ofNegative Arbitrage	0.000000%	
Bond Par Amount	4,370,000.00	
True Interest Cost	3.824896%	
Net Interest Cost	3.796064%	
Average Coupon	3.642390%	
Average Life	9.761	
Par amount of refunded bonds	4,495,000.00	
Average coupon of refunded bonds	5.200000%	
Average life ofrefunded bonds	10.248	
PY of prior debt to 12/20/2019 @3.631357%	5,102,529.63	
Net PV Savings	348,967.19	
Percentage savings of refunded bonds	7.763453%	
Percentage savings of refunding bonds	7.985519%	

SAVINGS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Present Value
Prior		Refunding		to 12/20/2019 Date	Debt Service	Debt Service	Savings    @ 3.6313568%

11/01/2020	384,710.00	329,568.33	55,141.67	53,734.92	
11/01/2021	386,390.00	329,459.38	56,930.62	53,562.52	
11/01/2022	382,680.00	328,600.01	54,079.99	49,074.82	
11/01/2023	383,580.00	327,584.38	55,995.62	49,063.14	
11/01/2024	383,960.00	326,412.50	57,547.50	48,682.85	
11/01/2025	383,820.00 ..	330,006.25	53,813.75	43,911.92	
11/01/2026	383,160.00	327,962.50	55,197.50	43,484.31	
11/01/2027	386,850.00	330,262.50	56,587.50	43,039.80	
11/01/2028	384,890.00	327,300.00	57,590.00	42,287.87	
11/01/2029	382,410.00	329,075.00	53,335.00	37,782.99	
11/01/2030	384,280.00	330,500.00	53,780.00	36,783.19	
11/01/2031	385,370.00	331,250.00	54,120.00	35,735.81	
11/01/2032	385,680.00	331,312.50	54,367.50	34,659.54	
11/01/2033	385,210.00	331,000.00	54,210.00	33,366.58	
11/01/2034	383,960.00	330,312.50	53,647.50	31,882.34	
11/01/2035	386,800.00	329,250.00	57,550.00	33,033.35	
11/01/2036	383,730.00	327,812.50	55,917.50	30,993.57	
11/01/2037	384,750.00	326,000.00	58,750.00	31,450.11	
6,922,230.00	5,923,668.35	998,561.65	732,529.63	

Savings Summary

PV of savings from cash flow	732,529.63	
Less: Prior funds on hand	-470,096.26	
Plus: Refunding funds on hand	86,533.82	
Net PV Savings	348,967.19	

BOND SUMMARY STATISTICS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Dated Date	12/20/2019	
Delivery Date	12/20/2019	
Last Maturity	05/01/2037	
Arbitrage Yield	3.631357%	
True Interest Cost (TIC)	3.824896%	
Net Interest Cost (NlC)	3.796064%	
All-In TIC	4.313790%	
Average Coupon	3.642390%	
Average Life (years)	9.761	
Duration oflssue (years)	7.930	
Par Amount	4,370,000.00	
Bond Proceeds	4,370,000.00	
Total Interest	1,553,668.35	
Net Interest	1,619,218.35	
Total Debt Service	5,923,668.35	
Maximum Annual Debt Service	331,312.50	
Average Annual Debt Service	341,148.71	
Underwriter's Fees (per $1000)		
Average Takedown Other Fee	
15.000000	
Total Underwriter's Discount	15.000000	
Bid Price	98.500000	

Bond Component	Par Value	
Price	Average Coupon	Average
Life	
Term 1	1,180,000.00	100.000	3.125%	2.906	
Term2	1,160,000.00	100.000	3.500%	8.437	
Term3	2,030,000.00	100.000	3.750%	14.502	
	4,370,000.00			9.761	

	All-In		Arbitrage	
	TIC		TIC		Yield	
Par Value
+ Accrued Interest
+ Premium (Discount)	4,370,000.00		4,370,000.00		4,370,000.00	
- Underwriter's Discount	-65,550.00		-65,550.00			
- Cost oflssuance Expense			-159,250.00			
- Other Amounts						
Target Value	4,304,450.00		4,145,200.00		4,370,000.00	
Target Date	12/20/2019		12/20/2019		12/20/2019	
Yield	3.824896%		4.313790%		3.631357%	

BOND DEBT SERVICE

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

	Period Etlding	
Principal	
Coupon	
Interest	
Debt Service	Bond Balance	Total Bond Value		
	11/01/2020	200,000.00	3.125%	129,568.33	329,568.33	4,170,000.00	4,170,000.00		
	11/01/2021	185,000.00	3.125%	144,459.38	329,459.38	3,985,000.00	3,985,000.00		
	11/01/2022	190,000.00	3.125%	138,600.01	328,600.01	3,795,000.00	3,795,000.00		
	11/01/2023	195,000.00	3.125%	132,584.38	327,584.38	3,600,000.00	3,600,000.00		
	11/01/2024	200,000.00	3.125%	126,412.50	326,412.50	3,400,000.00	3,400,000.00		
	11/01/2025	210,000.00	3.125%	120,006.25	330,006.25	3,190,000.00	3,190,000.00		
	11/01/2026	215,000.00	3.500%	112,962.50	327,962.50	2,975,000.00	2,975,000.00		
	11/01/2027	225,000.00	3.500%	105,262.50	330,262.50	2,750,000.00	2,750,000.00		
	11/01/2028	230,000.00	3.500%	97,300.00	327,300.00	2,520,000.00	2,520,000.00		
	11/01/2029	240,000.00	3.500%	89,075.00	329,075.00	2,280,000.00	2,280,000.00		
	11/01/2030	250,000.00	3.500%	80,500.00	330,500.00	2,030,000.00	2,030,000.00		
	11/01/2031	260,000.00	3.750%	71,250.00	331,250.00	1,770,000.00	1,770,000.00		
	11/01/2032	270,000.00	3.750%	61,312.50	331,312.50	1,500,000.00	1,500,000.00		
	11/01/2033	280,000.00	3.750%	51,000.00	331,000.00	1,220,000.00	1,220,000.00		
	11/01/2034	290,000.00	3.750%	40,312.50	330,312.50	930,000.00	930,000.00		
	11/01/2035	300,000.00	3.750%	29,250.00	329,250.00	630,000.00	630,000.00		
	11/01/2036	310,000.00	3.750%	17,812.50	327,812.50	320,000.00	320,000.00		
	11/01/2037	320,000.00	3.750%	6,000.00	326,000.00				
		4,370,000.00		1,553,668.35	5,923,668.35				

NET DEBT SERVICE

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Date	Total Debt Service	DSRF(25%
MADS)	Net Debt Service	
05/01/2020	255,893.33		255,893.33	
11/01/2020	73,675.00		73,675.00	
05/01/2021	258,675.00		258,675.00	
11/01/2021	70,784.38		70,784.38	
05/01/2022	260,784.38		260,784.38	
11/01/2022	67,815.63		67,815.63	
05/01/2023	262,815.63		262,815.63	
11/01/2023	64,768.75		64,768.75	
05/01/2024	264,768.75		264,768.75	
11/01/2024	61,643.75		61,643.75	
05/01/2025	271,643.75		271,643.75	
11/01/2025	58,362.50		58,362.50	
05/01/2026	273,362.50		273,362.50	
11/01/2026	54,600.00		54,600.00	
05/01/2027	279,600.00		279,600.00	
11/01/2027	50,662.50		50,662.50	
05/01/2028	280,662.50		280,662.50	
11/01/2028	46,637.50		46,637.50	
05/01/2029	286,637.50		286,637.50	
11/01/2029	42,437.50		42,437.50	
05/01/2030	292,437.50		292,437.50	
11/01/2030	38,062.50		38,062.50	
05/01/2031	298,062.50		298,062.50	
11/01/2031	33,187.50		33,187.50	
05/01/2032	303,187.50		303,187.50	
11/01/2032	28,125.00		28,125.00	
05/01/2033	308,125.00		308,125.00	
11/01/2033	22,875.00		22,875.00	
05/01/2034	312,875.00		312,875.00	
11/01/2034	17,437.50		17,437.50	
05/01/2035	317,437.50		317,437.50	
11/01/2035	11,812.50		11,812.50	
05/01/2036	321,812.50		321,812.50	
11/01/2036	6,000.00		6,000.00	
05/01/2037	326,000.00	82,828.13	243,171.87	
	5,923,668.35	82,828.13	5,840,840.22	

I
\

SUMMARY OF BONDS REFUNDED

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

	Maturity	Interest	Par	Call	Call	
Bond	Date	Rate	Amount	Date	Price	
Special Assessment Bonds, Series 2007A, 2007A:
BOND	05/01/2037	5.200%	4,495,000.00	12/23/2019	100.000
4,495,000.00

PRIOR BOND DEBT SERVICE

Villa Portofino East CDD 2019

Period Ending	
Principal	
Coupon	
Interest	
Debt Service	Annual Debt Service	Bond Balance	Total Bond Value	
12/20/2019						4,495,000.00	4,495,000.00	
05/01/2020	155,000.00	5.200%	116,870.00	271,870.00		4,340,000.00	4,340,000.00	
11/01/2020			112,840.00	112,840.00	384,710.00	4,340,000.00	4,340,000.00	
05/01/2021	165,000.00	5.200%	112,840.00	277,840.00		4,175,000.00	4,175,000.00	
11/01/2021			108,550.00	108,550.00	386,390.00	4,175,000.00	4,175,000.00	
05/01/2022	170,000.00	5.200%	108,550.00	278,550.00		4,005,000.00	4,005,000.00	
11/01/2022			104,130.00	104,130.00	382,680.00	4,005,000.00	4,005,000.00	
05/01/2023	180,000.00	5.200%	104,130.00	284,130.00		3,825,000.00	3,825,000.00	
11/01/2023			99,450.00	99,450.00	383,580.00	3,825,000.00	3,825,000.00	
05/01/2024	190,000.00	5.200%	99,450.00	289,450.00		3,635,000.00	3,635,000.00	
11/01/2024			94,510.00	94,510.00	383,960.00	3,635,000.00	3,635,000.00	
05/01/2025	200,000.00	5.200%	94,510.00	294,510.00		3,435,000.00	3,435,000.00	
11/01/2025			89,310.00	89,310.00	383,820.00	3,435,000.00	3,435,000.00	
05/01/2026	210,000.00	5.200%	89,310.00	299,310.00		3,225,000.00	3,225,000.00	
11/01/2026			83,850.00	83,850.00	383,160.00	3,225,000.00	3,225,000.00	
05/01/2027	225,000.00	5.200%	83,850.00	308,850.00		3,000,000.00	3,000,000.00	
11/01/2027			78,000.00	78,000.00	386,850.00	3,000,000.00	3,000,000.00	
05/01/2028	235,000.00	5.200%	78,000.00	313,000.00		2,765,000.00	2,765,000.00	
11/01/2028			71,890.00	71,890.00	384,890.00	2,765,000.00	2,765,000.00	
05/01/2029	245,000.00	5.200%	71,890.00	316,890.00		2,520,000.00	2,520,000.00	
11/01/2029			65,520.00	65,520.00	382,410.00	2,520,000.00	2,520,000.00	
05/01/2030	260,000.00	5.200%	65,520.00	325,520.00		2,260,000.00	2,260,000.00	
11/01/2030			58,760.00	58,760.00	384,280.00	2,260,000.00	2,260,000.00	
05/01/2031	275,000.00	5.200%	58,760.00	333,760.00		1,985,000.00	1,985,000.00	
11/01/2031			51,610.00	51,610.00	385,370.00	1,985,000.00	1,985,000.00	
05/01/2032	290,000.00	5.200%	51,610.00	341,610.00		1,695,000.00	1,695,000.00	
11/01/2032			44,070.00	44,070.00	385,680.00	1,695,000.00	1,695,000.00	
05/01/2033	305,000.00	5.200%	44,070.00	349,070.00		1,390,000.00	1,390,000.00	
11/01/2033			36,140.00	36,140.00	385,210.00	1,390,000.00	1,390,000.00	
05/01/2034	320,000.00	5.200%	36,140.00	356,140.00		1,070,000.00	1,070,000.00	
11/01/2034			27,820.00	27,820.00	383,960.00	1,070,000.00	1,070,000.00	
05/01/2035	340,000.00	5.200%	27,820.00	367,820.00		730,000.00	730,000.00	
11/01/2035			18,980.00	18,980.00	386,800.00	730,000.00	730,000.00	
05/01/2036	355,000.00	5.200%	18,980.00	373,980.00		375,000.00	375,000.00	
11/01/2036			9,750.00	9,750.00	383,730.00	375,000.00	375,000.00	
05/01/2037	375,000.00	5.200%	9,750.00	384,750.00				
11/01/2037					384,750.00			
	4,495,000.00		2,427,230.00	6,922,230.00	6,922,230.00			

Special Assessment Refunding Bonds, Series 2019

'''i

ESCROW COST

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Purchase Date	Cost of Securities	Cash Deposit	Total Escrow Cost	
12/20/2019		4,528,762.44	4,528,762.44	
	0.00	4,528,762.44	4,528,762.44	

ESCROW STATISTICS

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Total Escrow Cost	Modified Duration (years)	Yield to Receipt
Date	Yield to Disbursement
Date	Perfect Escrow
Cost	Value of Negative Arbitrage	
Cost of Dead Time	
Global Proceeds Escrow:
4,528,762.44	
4,527,404.47		
1,357.97	
4,528,762.44	4,527,404.47	0.00	1,357.97	

Delivery date Arbitrage yield

12/20/2019
3.631357%

COST OF ISSUANCE

Villa Portofino East CDD 2019
Special Assessment Refunding Bonds, Series 2019

Cost oflssuance	$/1000	Amount	
Bond Counsel	10.29748	45,000.00	
District Counsel	7.43707	32,500.00	
Underwriters Counsel	9.15332	40,000.00	
District Manager - AM	6.29291	27,500.00	
Trustee and Counsel	2.51716	11,000.00	
Verification Agent	0.45767	2,000.00	
Printing	0.28604	1,250.00	
	36.44165	159,250.00	

THIS INSTRUMENT PREPARED BY AND RETURN TO:
Shore to Shore Title, LLC Cara Laudanno
6111 Broken Sound Parkway NW, Suite 350 Boca Raton, FL 33487
Property Appraisers Parcel I.D. #:
File #Sl80762

 	SPACE ABOVE THIS LINE FOR RECORDING DATA'--------------

THIS  QUITCLAIM  DEED*, made  this       	day  of  	,_	by  Villa  Portofino  East  Com·munity
Development District, a local tJ.nit of special purpose  government  established  pursuant  to  Chapter  190, Florida Statutes, whose post office address is c/o Richard Hans, Government Management  Services- South Florida, LLC, herein called the Grantor, to SFDIL, LLC a Florida limited liability  company,  whose  post  office  address  is 4651 Sheridan Street, Suite 480, Hollywood, FL 33021, hereinafter called the Grantee:

(Wherever used herein the terms "grantor" and "grantee" include all the parties to this instrument al'(d the heirs, legal representatives and assigns of individuals, and the successors and assigns of corporations)

WITNESS ETH: That the Grantor, for and in consideration of the sum of	TEN & NO/100 ($10.00)-­
-----------------DOLLARS, and other good and valuable consideration to Grantor in hand paid by Grantee, the receipt of which is hereby acknowledged, has granted, bargained and quitclaimed to the said Grantee and Grantee' h irs and assigns forever, all right, title, interest, claim and demand which Grantor has in and to the following described land, situate, lying and being in the County of Miami-Dade, State of Florida, to-wit:

SEE EXHIBIT "A" ATTACHED HERETO AND MADE A PART HEREOF (the "Property")

* THIS QUIT CLAIM DEED IS BEING RECORDED FOR THE SOLE PURPOSE OF CLEARING THE PROPERTY FROM ANY BOUNDARY DISCREPANCIES ALONG THE EASTERN BOUNDARY OF THE PROPERTY BETWEEN THE LANDS DESCRIBED IN WARRANTY DEED RECORDED SEPTEMBER 25, 2008, IN OFFICIAL RECORDS BOOK 26584, PAGE 46, IN THE PUBLIC RECORDS OF MIAMI-DADE COUNTY FLORIDA, THE PLAT RECORDED IN PLAT BOOK 00170, PAGE 0036 IN THE PUBLIC RECORDS OF MIAMI-DADE COUNTY FLORIDA, AND THE DECLARATION OF PERPETUAL EASEMENT BY VILLA PORTOFINO EAST COMMUNITY DEVELOPMENT DISTRICT RECORDED SEPTEMBER 25, 2008, IN OFFICIAL RECORDS BOOK 26584, PAGE 63, IN THE PUBLIC RECORDS OF MIAMI-DADE COUNTY FLORIDA. NOTHING HEREIN SHALL-AFFECT THE VALIDITY OR APPLICABILITY OF ANY SPECIAL ASSESSMENT LIEN IMPOSED ON THE PROPERTY BY GRANTOR.

To Have and to Hold the same together with all and singular the appurtenances thereunto belonging or in anywise appertaining, and all the estate, right, title, interest, lien, equity and claim whatsoever of Grantor, either in law or equity, for the use, benefit and profit of the said Grantee forever.

In Witness Whereof, the Grantor has hereunto set his hand and seal the day and year first above written. Signed, sealed and delivered in the presence of:

Witness #1 Signature

Witness #1 Printed Name

Villa Portofino East Community Development
District, a local unit of special purpose government established pursuant to Chapter 190, Florida Statutes

Witness #2 Signature

Witness #2 Printed Name	By: 	, Chairperson

STATE OF FLORIDA COUNTY OF 	_

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The recessed and reconvened meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, March 27, 2017 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman
Vice Chairman Assistant Secretary

Also present were:
Susan Delegal Nour Shehadeh Luis Hernandez Eli Pluzynski

District Counsel
District Engineer (by phone) District Manager
Prime Homes

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.
Mr. Hernandez: The first action I need from the Board is a motion to open the regular meeting.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, opening the recessed and reconvened meeting was approved.

SECOND ORDER OF BUSINESS	Discussion of Financing Matters
Consideration of Engineers Report
Consideration of Assessment Methodology Report
Consideration of Resolution #2017-04 Declaring Special Assessments
Consideration of Resolution #2017-05 Calling for Public Hearing  to  Impose Special Assessments
Acceptance of Term Sheet from Bank
Mr. Hernandez: The item that was holding us to this meeting was the discussion of the financial matters. It was my understanding that we were going to have the engineers report ready to be presented to the Supervisors today, although as you have heard the engineer doesn't seem to have those records ready. Based on your timetable when do you anticipate that we'll be ready to have that document?
Mr. Shehadeh: Are you talking to me? Mr. Hernandez: Yes sir.
Mr. Shehadeh: If I get the comments that are ok from Gerry Knight tonight, I will send it to you today, definitely.
Mr. Hernandez: Alright. Now the number you are contemplating in your report for the project cost, how much is that number?
Mr. Shehadeh: I only considered the fee on the road impact fee only without penalties, without interest.
Mr. Hernandez:	So based on the letter provided by Miami-Dade County the number that you're giving is $331,192.06?
Mr. Shehadeh: I believe that's the correct number, yes. Ms. Delegal: Without the interest.
Mr. Hernandez: Yes, without the interest is what he's saying. Ms. Delegal: Ok.
Mr. Hernandez: Because the number that is described above includes the interest. Ms. Delegal: And a collection fee from the county.
Mr. Hernandez: Correct, from the county, and part of what was being said at the last meeting by Mr. Knight is that the District should not pay for either of those costs.
Ms. Delegal: Ok.

Mr. Cerpero: So the engineer is waiting on Gerry Knight?
Ms. Delegal: I don't believe so because I know there has been correspondence between them, and there were a couple of issues for clarity as to what the amount was, and to make sure that it was not covered in the second supplemental, but yet it was a new impact fee for roads in connection with the new hotel parcel, and I think that's the discussion that's been going back and forth. So based on the emails that were going back and forth between Gerry and Nour this weekend maybe Nour can at least clarify what his conclusion is on that.
Mr. Cepero: But he said that he's waiting on something from Gerry before he can send the report today, is that correct, or no, Nour?
Mr. Shehadeh: No, I'm not working on anything on there, I sent him the report, and left it for him to give any comments when he reads it, and if not, then it's done.
Mr. Cepero: Ok.
Mr. Hernandez: So the report is only just pending approval from District counsel. Ms. Delegal: Ok.
Mr. Cepero: Is it possible to call Gerry and see if he can do this today?
Ms. Delegal: Well, I'm sure he can, but the question is that this report needs to be before the Board. You need to see it.
Mr. Hernandez: Yes, but if he releases it, he will be able to send it to us, and we'll be able to print it, and pass it on.
Ms. Delegal: You mean right this very minute? Mr. Hernandez: Yes.
Mr. Cepero: No, not right this very minute. What Nour is saying is that he's not ready to release the report, he's waiting on Gerry to give input. He sent it to Gerry, and he's waiting on Gerry to say, I guess some items in there whether they're ok or not before he's willing to release it to the Board.
Ms. Delegal: Ok.
Mr. Shehadeh: That's correct.

Ms. Delegal: Alright, I see that was sent because I'm copied on that at 11:32 a.m. an addendum was sent to Gerry. Now I don't know if Gerry has had a chance to see that. Let me see what Gerry says. He forwarded it to me at noon, Gerry forwarded to me the draft report that he received about a half hour earlier, so that's where it stands right now 20 minutes later. I don't know where Gerry is right now, but he is out of town.
Mr. Cepero: Is he working?
Ms. Delegal: Yes he is at the moment. Let me call him.
Mr. Cepero: Well, what I'm trying to get at is whether he's going to look at this today, or if it's his day off then probably not.
Ms. Delegal: Right, he's on leave today, so the question is has he had a chance to look at it, and I just don't know because it's only 20 minutes after, so let me see if I can get him on the phone.
Mr. Hernandez: So let's take a short break for you to do that. Ok so coming back on the record for Villa Portofino East what I'm receiving and seeing right now is Villa Portofino East Community Development District Addendum #1 prepared by Villa Portofino East presented by HSQ Group, Inc. and it's dated March 27th, and you may be able to see at the end of the report on page 3, item #3, the impact fees are described as the amount that the parcel needs to pay to Miami-Dade County, those being $331,192.06 for the impact fees, and that amount will be allocated to the Marriott Courtyard  property only, and that's the basis of your report, isn't that correct?
Mr. Shehadeh: Yes.
Mr. Hernandez: Alright.
Ms. Delegal: Right, so you're going to sign it and send it over, but for the purposes of the Board's meeting here, you're releasing this report to the Board.
Mr. Shehadeh: Yes, and I'm going to sign it and send it to you guys. Ms. Delegal: Ok.
Mr.  Hernandez:	Perfect.	So with that being said, unless the Board has any questions in regard to the report.
Mr. Cepero: Should the report be addendum #1, or third supplemental?

Ms. Delegal: It can be either, it's addendum #1 to the second supplemental. Ok here's Gerry calling me again.
Mr. Cepero: And can you ask him about the interest because we're not including interest since he was going to check whether interest was allowed.
Ms. Delegal: He just mentioned to me that we believe it's an issue. Mr. Cepero: Ok.
Mr. Hernandez: Ok so we'll take a short recess while she talks to Gerry. Ms. Delegal: Ok.
Mr. Hernandez: We're back on the record.
Ms. Delegal: Alright, Jorge in answer to a question that you just posed about the interest. Apparently there was some further discussion in the office, and here's what we're recommending if you want to include that. We approve the engineers report with the interest payment, and then I guess also that would require similar, I'm going to guess, a similar adjustment in the methodology. We approve it that way subject to the deletion of the interest from both reports if it is determined in the very near future because the conversations are going on now that the interest cannot be included.
Mr. Cepero: Ok, that works for me. Ms. Delegal: Does that work?
Mr. Cepero: Yes.
Mr. Shehadeh: Can you guys send me an email stating what you just said so I can attach that to my report?
Mr. Hernandez: Yes, I will be emailing you with a total number as to what is being approved as of today so that you can make that consistent with your report, and as we move forward any modifications, the motion will be made to accept it, pending all the approvals and amendments that are required as we're moving forward with the project.
Ms. Delegal: Right. Mr. Shehadeh: Ok.
Mr. Hernandez: So the number that we're going to see trying to add it all up, it will be $374,077.25.

Ms. Delegal: That's $37,000 plus the $331,192?
Mr. Hernandez: Yes, it comes out to be $374,077.25. Ms. Delegal: Ok.
Mr. Hernandez: So, trying to bring everything on the record for us to be able to discuss it. The engineers report will be accepted to read regarding to the impact fees, the
$331,192.06, plus the interest of $37,885.19 giving a total of $374,077.25.
Ms. Delegal: Right, subject to a reduction in the amount of the interest in the event that it's determined that it is not proper, or legally appropriate, to include the interest payment.
Mr. Hernandez: With that being said, it's being presented for the Board's consideration, a motion to approve in substantial form with the understanding of what is the only pending item that could be taken out.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the Engineers Report dated March 27, 2017 in substantial form as stated on the record was approved.

Mr. Hernandez: The next item will be, and I have already passed out a copy of the methodology report, and how this document will be revised would be in table #2 where the amount will be changed to be, once the definition has been made, and the understanding that everything will be accepted as we' re discussing it. The total of the impact fees will be increased to be $374,077.25, and by making that change the only thing it's going to effect in the presented tables will be that in table #3, the project fund will change from $331,000 to $374,077.25, and the debt service and cost of issuance will be adjusted accordingly to still maintain the par amount of $500,000. Since both items are still pending to get a definition from the bank it's not going to affect the overall process that we have. Table #4 will be adjusted to present the $374,077.25 as discussed, and nothing will be adjusted on table #5, and there will be no adjustment in table #6.  Based on the assumption that the District takes the maximum amount that has been provided by the bank, that being the note for the $500,000. Are there any comments?

Ms. Iglesias: No.
Mr. Hernandez: Alright, with that being said then, consideration of the assessment methodology report dated March 27th with all the indicated changes and pending adjustments if the District engineer needs to correct anything.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the Assessment Methodology Report dated March 27, 2017 with the indicated changes and pending adjustments, should the District Engineer need to make any corrections, was approved.

Mr. Hernandez: Moving on then, the next item that we have for the Board's consideration is resolution #2017-04, and what that resolution is going to be doing is it's going to approve the preliminary assessment roll that is being provided today, and it's going to start the hearing to consider the issuance of the bonds. The assessment that will be described is being presented in table #2 where you see the blank part, which is going to list that the engineers report will show an amount of $374,077.25, as disclosed in the engineers report, and based on that, the estimated cost of improvements will be
$374,077.25. This will defray approximately $500,000 in the note that the District is going to be issuing, and it will be dated as of today, March 27th, unless anyone has any questions.
Mr. Cepero: I'm sorry, what are we on? Mr. Hernandez: Resolution #2017-04.
Ms. Delegal: Gerry is calling back, I'm sorry. Mr. Cepero: This is for the assessments?
Mr. Hernandez: Yes sir, to be able to start the assessment process. Ms. Delegal: Yes.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2017-04 declaring Special Assessments was approved.

Mr. Hernandez: With that being said, the next item that we have is resolution #2017-05 which is a resolution of the Board of Supervisors of Villa Portofino East, and this is the one that will allow us to do the process for Chapter 190 and 197 process. The important part of this is that the District is going to set a public hearing to be held, and that will have to be at least 30 days from today, so if we could please check our calendars, the earliest we will be able to make that meeting is going to be April 27th, so will that day workfor the Supervisors?
Ms. Iglesias: That's a Thursday.
Mr. Hernandez: That's correct, it's a Thursday. Ms. Iglesias: Why not the 24th, on a Monday?
Mr. Hernandez: That would be less than 30 days, so we would have to do it then on May 1st, so do you want to do it on May 1st?
Mr. Cepero: I don't know.
Mr. Hernandez: Or do you want to do it on Friday the 28th? Mr. Dupre: I can't on Friday.
Mr. Hernandez: So you cannot do it on Friday?
Mr. Cepero: I'm sorry I was looking at April, we're in May, so May 27th is what you said?
Ms. Iglesias: No.
Mr. Hernandez: No, I'm saying April 27th. Mr. Cepero: Ok, I'm sorry.
Mr. Hernandez: Right, so 30 days from today would be April 27th which would be the earliest.
Mr. Cepero: And that's on Thursday.
Ms. Iglesias: I can't make it on Thursday, I fly to Orlando on Thursday. Mr. Cepero: How about Friday, the 28th?
Mr. Dupre: I cannot make it on Friday. Mr. Hernandez: Then Monday, May 1st?
Mr. Cepero: It's very important, are you sure you guys can't do the 27th or 28th?

Mr. Dupre:  No, I can1 t do the 28th.
Ms. Iglesias:  Well I can cancel my trip, I don1 t have a plane ticket.
Mr. Cepero: So, can you go  on  a  different day? Ms. Iglesias: Yes, thaf s fine, but we need him also. Mr. Dupre: Well, I can do the 27th.
Ms. Iglesias: Ok, thaf s fine.
Mr. Cepero: The 27th is good, so the 27th works for me. Ms. Delegal: You can get your notice out?
Mr. Hernandez: Yes, today.
Mr. Cepero: But we need to do it maybe, I think the same time because we should be ok with the other meeting.
Mr. Dupre: Yes, because we get out of our meeting at 11:00. Mr. Cepero: Right, so we can do it at the same time.
Mr. Hernandez: Ok, so 11:45 would work for you? Mr. Dupre: Yes, 11:45 is good.
Ms. Delegal: So, April 27th at 11:45.
Mr. Hernandez: At the same place as the regular meeting, that being this office located at 1031 Ives Dairy Road, Suite 228, Miami, Florida.
Mr. Dupre: Yes.
Mr. Hernandez: So the resolution will be approved to read that the District will hold a meeting on April 27, 2017 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida, so a motion to approve the resolution with that indicated time and  place would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2017-05 calling for a Public Hearing to Impose Special Assessments on April 27, 2017 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida was approved.

Mr. Hernandez: At the same time, the term sheet of the bank shows the part that we have presented to you today. So far based on the information that they have been giving us is that it would be 5 years from the day of the closing, and the interest rate will be 3.25% at a fixed amount. So with that being said, a motion to accept the term sheet from the bank would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the term sheet from the bank as stated on the record was approved.

THIRD ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Hernandez: Moving on, are there any Supervisors requests at this point? Ms. Iglesias: No.
Mr. Cepero: Did we have any construction stuff or repairs to discuss?
Mr. Pluzynski: Well, we still have the root clearing, but since he didn't get a chance to look at it, I hate to push that out a month if it starts raining a lot down there, which it seems to be raining, and every time it rains heavily the road floods. Nour, I just re-sent everything to you, can you check and see if you got it, you said you can check your email from your phone, so can you check, and make sure you got that?
Mr. Shehadeh: Yes, I will check, give me a moment.
Mr. Hernandez: I think Nour just dropped off the phone again, but based on what we had originally for the meeting that we had last week, there was a motion to allocate
$5,000 for tree root repairs pending Nour's information, and I'm just going by my notes now. We're waiting for him to give us input on if that's the right way to fix it, and that it's an area that does correspond to the CDD, so if both of those items are being met we can spend up to $5,000.
Mr. Pluzynski: Ok, so we don't need another meeting, we're just waiting on his comments.
Mr. Hernandez: That's exactly right.

Mr. Pluzynski: So once he comments, me and you can coordinate that based on his comments.
Mr. Hernandez: Correct.
Mr. Pluzynski: Ok good, I just wanted to make sure on that one that we're able to move forward because like I said it floods every time it rains.
Mr. Hernandez: Yes, and just for you to know, based on the notes that I have, we can go up to that amount, and pending on those two variables that were given to us.
Mr. Pluzynski: Alright.
Mr. Hernandez: So assuming that all those are going to be coming in the right way, we will be able to move forward.
Mr. Pluzynski: And if not I can follow up by phone with him, and later we can
take care of that.

FOURTH  ORDER OF BUSINESS	Adjournment
Mr. Hernandez: So with that being said, I don't think we have any other issues for the Board to consider at this point. Unless you have any other District issues to discuss, a motion to adjourn would be in order. I just want to let you know that unless it's necessary, the next meeting will be the one on April 27th.
Ms. Iglesias: Right.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, May 15, 2017 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman  Vice Chairman
Assistant Secretary

Also present were:
Susan Delegal Luis Hernandez Eli Pluzynski Gloria Morenstein

District Counsel District Manager Prime Homes Prime Homes

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Fill Unexpired Term(s) of Office for Seat #1 (11/2018) and Seat #3 (11/2018)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: Moving on to organizational matters, I just need to remind the Supervisors that we have two vacant seats, does the Board have anyone they would like to appoint for those vacant seats? If not, as we have done in the past, we will just table this matter.

THIRD ORDER OF BUSINESS	Approval   of	the	Minutes	of
the	March  21,  2016,  May 16,
2016, July 18, 2016 and October
17, 2016 Meetings
Mr. Hernandez:	Moving on, we have approval of the minutes for March 21, 2016, May 16, 2016, July 18, 2016 and October 17, 2016 meetings.
Mr. Cepero: Just skip those.
Mr. Hernandez: So all those will be tabled. Mr. Cepero: Yes.

FOURTH  ORDER OF BUSINESS	Consideration of Improvements
and Upgrades to CDD Areas
Tropical Touch Garden Center, Inc.
Lushlife
Mr. Hernandez: Moving on, we have consideration of improvements and upgrades to the CDD areas. We have received two quotes which both were included in section 4. Eli, if you would just help us to understand what is being presented.
Mr. Pluzynski: Alright, so this is basically the roundabout, or the entrance going into the CDD, the entrance road going in, the roundabout and then the road that heads back to Villa Portofino East HOA and the new Marriott Townplace, as well as a little bit going over towards the road where the Wendy's and the bank are located.
Mr. Cepero: Which way is it going?
Mr. Pluzynski: I don't know, it's so far from the ocean, I have a hard time determining which direction. Let me see, north is going to be the Marriott Townplace. So basically it will be this section, around this, and north is this way, then this road going through here, the median and the side of the Portofino Professional Center, and then a few things touching into this area, not going too far there, but basically right here, that is the entrance of that road. Then Luis brought up something that we had actually discussed before.
Mr. Cepero: I'm sorry, what is this for, the sealing, or the striping or what? Mr. Pluzynski: Landscaping.

Mr. Hernandez: Landscaping is what we're talking about right now. Mr. Pluzynski: Right, landscaping improvements.
Mr. Cepero: So, is that just in the median, or is it also like the edges?
Mr. Pluzynski:	It's also the edges, the edges and the median throughout the whole way.
Mr. Cepero: So, this piece, a little here, and you said also this one?
Mr. Pluzynski: No, just basically this route in from the street going back. Mr. Cepero: And what sort of landscape improvements?
Mr. Pluzynski: Pretty much the whole nine yards.
Mr. Cepero: We're going to replace, or new, or just the dead stuff or what?
Mr. Pluzynski: No, some are rip out and replace, some fill in, and then just some adding of some larger palms, and just sort of filling in that hole.
Mr. Cepero: Alright, this is unreadable.
Mr. Pluzynski: Then Luis brought up something that we had discussed actually before, and it just sort of fell off because it didn't have any priority at the time, is the fact that of what the Property Appraiser  has  doesn't  necessarily  match  up  with  what  it should be. As far as NE 9th Street, this section here is listed as Prime Homes at Villa Portofino East Commercial as the owner.
Mr. Cepero: No, the CDD owns that. Mr. Pluzynski: Right, so that's that.
Mr. Cepero: That's an error on the Property Appraiser's side. Mr. Hernandez: This is what the Property Appraiser has.
Mr. Cepero: So that's an error on their side.
Mr. Pluzynski: But we need to provide those, and correct it right? Mr. Cepero: Those deeds were all done years ago.
Mr. Hernandez: Do you happen to have a copy of those? Mr. Cepero: I have to look for them, but yes.
Mr. Pluzynksi: And then I think we also have a similar issue around Portofino Professional Center because I believe from discussions with Larry that the outer row of

the parking lot, from there to the finished street should be CDD, and that's not showing either.
Mr. Cepero: Yes, and that's never changed, it's been like that from the first meeting.
Mr. Hernandez: So there are two separate issues that are being discussed, so let me separate one from the other.
Mr. Pluzynski: Ok.
Mr. Hernandez: One item is that based on your field supervisor, everything that he's presenting is two quotes that pertain to landscaping that needs to be done on property that either belongs to, or should belong to, or the District will have easements on, so that's one item. The second item is that based on recent studies from what the Property Appraiser webpage shows, the District needs to be provided with the correct documents showing the correct ownership, or processing whatever would be the correct documents. So those are the two items that are being separated. The one that we're going to first discuss I would think will be the actual quotes. So you have received those from two different companies and it is my understanding that it's comparable to each other.
Mr. Pluzynski: Yes, they're within less than $1,000 of each other.
Mr.  Hernandez:	Yes, one is $27,487.30 and the other one is $28,079, so the difference is like $600.
Mr. Cepero:	Is this because we had to get rid of the previous landscape management company?
Mr. Pluzynski: No, one of the quotes is from Tropical Touch Garden who is the current landscaper, and then Lushlife is the landscaper that did the Marriott.
Mr. Cepero: But we're having a problem with one of them?
Mr. Pluzynski: No, that was the landscaper before Tropical Touch, that was the issue, and they just sort of walked off, but Tropical Touch has been doing the job currently, and I would say they're spectacular, but they're doing a pretty good job as far as landscapers go.

Mr. Cepero: Alright so what's your recommendation?
Mr. Pluzynski:	That we go with Lushlife is the preferred vendor, and we'd obviously get them set up.
Mr. Cepero: Why?
Mr. Pluzynski: Why, because that is the recommendation from my supervisor.
Mr. Cepero:	Because they're cheaper, because they're already there, because they do better work?
Ms. Iglesias: It's cheaper?
Mr. Hernandez: No, they're the ones actually that are $600 higher. Mr. Pluzynski: Right, they're $600 higher.
Ms. Iglesias: Ok.
Mr. Cepero: Right, and which is the one that's the current?
Mr. Hernandez: The current vendor that the District has, from what I understand, is Tropical Touch which is the first quote that you received. Now the only part that I can say while the Board is just discussing, and I'm thinking about it is, in the past what I have seen in other communities, when you have a landscape contract with one company, and use another to do the service, you will have some conflicts. So if you're going to be using a second company, it probably would be in your best interest to start considering switching companies at the same time.
Ms. Iglesias: Now why do you prefer this one? Because of their services?
Because the other one is cheaper and they've been doing the job right?
Mr. Pluzynski: Yes, and normally I would go with whoever is servicing it because then it basically eliminates finger pointing, but it's just that was the directive I got.
Ms. Iglesias: Ok.
Mr. Cepero: Well, you said the other one is not doing a stellar job?
Mr. Pluzynski: Well, they're doing a normal landscaper's job, I haven't really found, it's very rare I find landscapers I would say are doing a stellar job.
Mr. Cepero: So, we just want to try a new one, and see how they work out?

Mr. Hernandez: No, it seems that it was already tried in the hotel based on what Eli was saying.
Mr. Pluzynski: Right, that's who did the hotels, and is doing the Marriott there. Mr. Cepero: And how did they do there?
Mr. Pluzynski: I'm assuming they did a good job because that's why I was instructed to recommend.
Mr. Cepero: So, what are we approving here, a budget number, or the actual vendor? Do they approve the vendor, and we just approve a budget or what?
Mr. Hernandez: You just need to approve the amount based on what is being recommended to you is to use Lushlife, and the proposal they have presented is for the total amount of $28,079, and they have listed everything that they are going to do.
Mr. Dupre: And this is for what period of time? Mr. Pluzynski: To get this done?
Mr. Dupre: Yes, to replant everything, and that costs $28,000? Mr. Pluzynski: Yes.
Mr. Dupre: And do they continue, ongoing?
Mr. Pluzynski: Well they warranty at that point, but the maintenance would still be from Tropical Touch.
Mr. Dupre: Ok
Ms. Iglesias: I don't know if  we  want to do that, or switch them to  this guy, but  we' re going to have, like he said, that's going to be a conflict.
Mr. Pluzynski: Right, and our contract with Tropical Touch is up in August I believe.
Ms. Delegal: We probably have a 30 day termination.
Mr. Hernandez: No, the District contract may have anytime that you want to put in there, but it renews automatically.  The part that you need to keep in mind is that, it  is not up to staff to define who is going to be doing the service, the Board is the one who needs to give us that direction.
Mr. Pluzynski: Right.

Mr. Hernandez: So, if you are not comfortable with them, we need to start working on it prior to anything actually taking place. The part that we cannot handle in CDDs are surprises, so if you don't like them for any particular reason, we can plan on having a meeting like the one we have today for them to terminate  that company, and to enter into an agreement with the new company.
Ms. Delegal: Right.
Mr. Hernandez: So, if you're suggesting someone, my recommendation is we need to adopt the budget at the next meeting, is to review the existing contract that you have on services, and if you choose, and the Board accepts your recommendation to consider whether you have the right vendor or not so that you can come back to them with it.
Ms. Iglesias: Yes, that's correct, alright.
Mr. Hernandez: So, it's really up to the Board to define which direction you want to give us.
Mr. Cepero: Why don't we approve a little bit more than $28,000, so let's approve $30,000 not to exceed? So, I make a motion not to exceed $30,000.
Mr. Hernandez: For landscaping improvements for the described area. Mr. Dupre: We're using Lushlife.
Mr. Hernandez: Correct.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the proposal from Lushlife, not to exceed $30,000 for landscaping improvements as presented was approved.

Ms. Delegal: Is this going to be subject to receipt?
Mr. Hernandez: That's going to be the second part, despite the direction the Board has made then, I will be working with Eli and probably also with you Jorge to make sure that before the District makes any improvements we need to have either the

ownership of the land where those improvements are going to be set up, or at least an easement so the District can plan those improvements in those areas.

FIFTH ORDER OF BUSINESS	Consideration	of	Fountain
Maintenance Services Agreement between	Villa	Portofino	East CDD and Key Vista Pool and Spa · Care, Inc.
Mr. Hernandez: Moving on, we have consideration of the fountain maintenance services agreement. We have included the part that we received, and Eli do you have the actual, original contract? Do you have it with you?
Mr. Pluzynski: I have it.
Mr. Hernandez: But not right now?
Mr. Pluzynski: No, I have it, but I forgot it.
Mr. Hernandez: Ok, can you just make sure that it gets sent? Mr. Pluzynski: Yes.
Mr. Hernandez: If you don't mind, give it to Nancy, and when you have it, let me know, and I will stop by your office to pick it up so that we have a fully executed. The only thing I need you to sign is the portion that says, for you as the chairman to sign it because it was already approved.
Mr. Pluzynski: Ok. Yes, I have it on my desk, I just completely forgot to bring it.
Mr. Hernandez: That's fine. So at this point a motion to ratify, so once we have the fully executed document it will become part of the records for today's meeting, so that would be in order, a motion to ratify the agreement.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, ratifying the Fountain Maintenance Services Agreement between Villa Portofino East CCD and Key Vista Pool and Spa Care, Inc. was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Susan?

Attorney
Ms. Delegal: I don't have anything this morning.

Engineer - Acceptance of Engineers Annual Report
Mr. Hernandez:	We have included a copy of the District engineer's annual report, and a motion to accept that report would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the Engineers Annual Report was approved.

Field Manager
Mr. Hernandez: As for the field manager, anything else you need to present Eli? Mr. Pluzynski: No.

Manager
Mr. Hernandez: As for the manager, once again the next meeting will be the one where we're going to be adopting the budget.

SEVENTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Hernandez: Moving on, are there any Supervisors requests at this time? Not hearing any, any audience comments? Not hearing any we can move on to the next item.

EIGHTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: The last item to discuss would be the financial reports which you have in section 8. Tab A contains the check run summary, and tab B contains the balance sheet and income statement. Unless anyone has any questions in regard to the financials, a motion to approve would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

10

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, June 19, 2017 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman  Vice Chairman
Assistant Secretary

Also present were:
Gerry Knight Vanessa Steinerts Luis Hernandez Eli Pluzynski

District Counsel
Billing, Cochran, Lyles et al District Manager
Prime Homes

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Fill Unexpired Term(s) of Office for Seat #1 (11/2018) and Seat #3 (11/2018)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: Similar to what we faced at the prior meetings, does the Board have anyone they would like to appoint for the vacant seats?
Ms. Iglesias: Not yet.
Mr. Hernandez:	So with that being said, we will table this item for the next meeting.

Mr. Hernandez: Before we move to the next item, I'm just passing out a copy of the proposed budget which has not changed from what was presented originally 2 ½ months ago.

THIRD  ORDER OF BUSINESS	Approval	of	the	Minutes	of
the	March   21,   2016,   May 16,
2016, July 18, 2016 and October
17, 2016 Meetings
Mr. Hernandez: With that being said, the next item we have is approval of the minutes of March 21, 2016, May 16, 2016, July 18, 2016 and October 17, 2016 meetings.
Mr. Cepero: Table.

FOURTH  ORDER OF BUSINESS	Public	Hearing  to	Adopt	the
Fiscal Year 2018 Budget
Motion to Open the Public Hearing
Mr. Hernandez: Moving on to the public hearing to adopt the fiscal year 2018 budget. The first action from the Board would be a motion to open the public hearing.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2017-07 Annual Appropriation Resolution
Mr. Hernandez: Before we do the comments from the audience I just want to indicate that we have no public today, so the District is not avoiding that subject. As to the proposed budget itself, the only thing I need to indicate is that there is no need to have any increase, District staff believes that with the set amount of levies that the District has been charging over the last year, the District will be able to continue providing the same services as it has been providing, therefore there is no increase in the general fund. The debt portion is the fixed amount, so no changes whatsoever are taking place in either of those two items, those being and meaning by that the Series

2007 and the Series 2012 Bonds. With that being said, unless anyone has any questions in regard to the proposed budget we can move on to the resolution.
Mr. Cepero: Eli, you've looked through these budgeted expense line items? Mr. Pluzynski: No, just now.
Mr. Hernandez: They are the same ones that were presented 2 months ago. Mr. Cepero: Well, then are these are alright?
Mr. Pluzynski: As far as it looks on here it looks fine, but I don't see operating financials as far as to compare what it was to what's being proposed, so I don't really feel like I really have all the information to really say either way, but just judging by this it looks fine because it's the same as it was, but I don't see the operating financials for this so I don't know really if I have the ability to say, "yes it makes sense"  or "it doesn't" either way, because I don't really see those.
Mr. Cepero: Well, we're over budget last year, or were we good?
Mr. Hernandez: We were good, and the part that I don't get from the statement is, do you see the first column, the 2017, that's the adopted budget, so for instance, the electricity in the field the prior year we used to have $6,000, as of right now the District has spent $5,506, and it's expected that the remainder of the year the District is going to spend $1,494, so the total estimated amount of expenses for that fiscal year 2017 is to be
$7,000, and that's the amount that we're budgeting for the fiscal year 2018. Landscaping, we have $12,000 and that's an agreement that the District has, we are budgeting for the coming year another $12,000. For the lake maintenance, the District does not have any lake maintenance  requirements,  but  still we do  have in the  budget
$5,000. It's being maintained that way. For the fountains, we do have an agreement, the prior year was $1,500, and it's being kept and maintained at the same amount. For repairs and maintenance, out of the $10,000 the District has not spent anything as of yet, but still we're maintaining the same amount. Field operation is the agreement that the District has, and it continues to be the same amount $19,000, and for the contingency, so far the District has spent $3,400, but  we're maintaining the same amount of $8,500.  So

for all those reasons, I can say that the expenses that we have faced in the current fiscal year will match what we're estimating for the following year.
Mr. Cepero: We don't have any budgeted expenses for the lake maintenance? Mr. Hernandez: No, the District is not the one that is paying for that expense.
The lakes are being maintained by the HOA. Mr. Cepero: They are?
Mr. Hernandez: Yes.
Mr. Cepero: Ok. So why are we having a lake maintenance line item?
Mr. Hernandez: Since it has been since establishment, we don't know if it's that the HOA may choose to terminate that agreement, but the lake belongs to the CDD, so they could potentially come back and ask the District to be responsible for that. So we'd rather have the line item, if it doesn't get to be spent as we have done in the  past, it's just carried forward for the next year.
Mr. Cepero: Alright, I make a motion to approve.
Mr. Hernandez: The way to approve it would be through the resolution, which is resolution #2017-07, and what this is going to be doing is taking this proposed budget and making it the District's adopted budget. So by approving resolution #2017-07 you are adopting the budget.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2017-07 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2017-08 Levy of Non  Ad  Valorem Assessments
Mr. Hernandez: The next item is resolution #2017-08 that is going to levy the Non Ad Valorem Assessments which means that the District once again is levying on the Miami-Dade County tax bill. So recommendation at this point is to adopt resolution #2017-08.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2017-08 levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Mr. Hernandez: Unless anyone has any other questions in regard to the budget, a motion to close the public hearing would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, closing the Public Hearing was approved.

FIFTH ORDER OF BUSINESS	Acceptance of	Audit for Fiscal
Year Ending September 30, 2016
Mr. Hernandez: Moving on, similar to what we did in the past, you have received an electronic copy of the audit, and I'm passing out hard copies of the District's audit for the fiscal year ending September 30, 2016. It is a clean audit, and unless anyone has any questions, a motion to accept the audit for fiscal year ending September 30, 2016 would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the audit for Fiscal Year ending September 30, 2016 was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Proposal	for
Dadeland Pool CPC
Mr. Hernandez:	We have received a proposal form Dadeland Pool, and that pertains to and is for the fountain. It needs to be repaired, and it's for a total amount of
$895 and this came from you Eli, so I would assume you are fine with that?
Mr. Pulzynski: Yes. It's the portion of the fountains that shoots from the bottom, and the tops aren't working, that's the pump for those.
Mr. Cepero: How many times have we fixed this fountain?

Mr. Pulzynski: Since I've been here we've only fixed it once, and we switched vendors on it like a month ago, or two months ago maybe, and so this has come up once they did their inspection as far as why it wasn't working properly.
Mr. Knight: We just did an agreement with them right for fountain maintenance?
Mr. Pulzynski: Yes. Mr. Hernandez: Yes.
Mr. Knight: Is this covered by the agreement that we did?
Mr. Pulzynski: No, the maintenance is more like pool maintenance, so maintaining the chemicals, and that portion of it.
Mr. Knight: Ok, I'm just trying to clarify, any work that they do is under the agreement, or I'm trying to get it under the agreement so that everything in there applies.
Mr. Pulzynski: Right, the agreements primarily are strictly for service, so maintaining the chemicals, and whatnot, so any repairs are extraneous from that.
Mr. Knight: Ok.
Mr. Pulzynski: I mean I'll check them if they'd offer like a service agreement.
Mr. Knight: Maybe they could put it under the agreement as a work order or something, I don't know.
Mr. Pulzynski: Ok, I see what you're saying, like just so it's not separate.
Mr. Knight: Right, I don't want to necessarily do a new agreement just for this. Mr. Pulzynski: I see what you're saying.
Mr. Knight: But I do want all the stuff in that agreement to apply. If they're going to go out there and do this work, they should have insurance and all of that stuff.
Mr. Pulzynski: Right.
Mr. Knight: So, I wanted to make sure, I'd like to make it under the agreement as like a work order, if it could be done that way.
Mr. Hernandez: If they're a District vendor it means that it has already been provided to the District, insurance and so forth.

Mr. Pulzynski: Right.
Mr. Hernandez: So, if this work were to be done as part of the agreement that they have, the only thing they need to do is footnote it, that as per the agreement they have with us, so it's part of it, and it's understood the fact that it's going to be extra to contract, but it's still covered from the agreement.
Mr. Pulzynski: Sort of like a change order type of thing.
Mr. Hernandez: Exactly, that's exactly right, a change order is what you're approving here.
Mr. Knight: Right.
Mr. Pulzynski: Ok. Alright, so we just need to have that, obviously they need to approve this expenditure, but just have them redo that estimate as like a change order, or something?
Mr. Knight: Right, or a work order under that.
Mr. Hernandez: All we would need for that would be an invoice, rather than an estimate. So it would be an invoice indicating in that invoice that as per the agreement that they have with the District, this is covered.
Mr. Pulzynski: Ok, alright.
Mr. Hernandez: With that being said, consideration for the Board is on the table to approve work that needs to be done to the fountain based on estimate #2350 in the amount of $895.

On MOTION by Mr. Dupre seconded by Mr. Cepero with all in favor, accepting the proposal #2350 from Dadeland Pool CPC in an amount not to exceed $895 to repair the fountain as stated on the record was approved.

SEVENTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Mr. Knight?

Attorney
Mr. Knight: Nothing to report.

Mr. Hernandez: Thank you.

Engineer
Mr. Hernandez: Nothing from the engineer.

Field Manager
Mr. Hernandez: Eli, anything else that you need to present?
Mr. Pulzynski: Yes, I just wanted to check, do we need to approve the increase for the storm drain cleaning as well?
Mr. Hernandez: Yes, the $400?
Mr. Pulzynski: Yes, so when they came out to actually clean the storm drains, cut the roots out that we talked about a while ago, it took them longer and basically that's what it was based on "X" amount of hours and it took longer, so it ended up being, the total including the reimbursement to the HOA was $400 more than what we had originally approved, so we just need an additional $400 approved for that.
Ms. Iglesias: What was the original?
Mr. Hernandez: $5,000, and at the end when the entire project was finalized it was $5,400.
Mr. Knight: Did we do an agreement for that?
Mr. Hernandez: Yes, we did an agreement with the vendor for the portion that the District paid for, there was a portion that the homeowners association has already paid for, and what we have done so far to be able to release the vendor is, the amount that was pending to be paid to the vendor has already been paid, and once I obtain the approval from the Board for the extra $400, the HOA will be reimbursed.
Mr. Cepero: Well, I expected the proposal to be a lump sum proposal, not a hourly proposal that they were going to raise later.
Mr. Pulzynski: The proposal stated it was based on like 4 hours or something, I don't remember the exact time was, but they could take longer to cut through the roots based on, and it would be based on total time spent for the job.

Mr. Cepero: But who verifies that? How can we have a bid comparison if they come back later and say, oh well it took longer so here's a new bill?
Mr. Pulzynski: Some of the bids didn't even give an estimated time, they just said, we charge "X" amount of dollars per hour to cut out the roots, and they were there because I talked to Jose the day they came, and he said they were there as long as he was over there from the morning all the way until the evening.
Mr. Dupre: Who's Jose?
Mr. Pulzynski: Jose is the maintenance guy for the HOA. Mr. Dupre: So what else did they do for the $5,000?
Mr. Pulzynski: They originally camera'd, and that was what the HOA paid for, was the camera to go down, and see what it was, and then they came back, and did the actual cutting.
Mr. Dupre: So, I make a motion to approve the additional amount. Mr. Cepero: Hold on, so the pipes are now root free?
Mr. Pulzynski: Correct.
Mr. Cepero: Are they going to camera it again to verify that?
Mr. Pulzynski: Yes, they said when they cut it, they bring two trucks, they bring the camera truck, and the other truck so they're cameraing while they're  cutting  to make sure because I discussed that with them when I was asking about as far as damaging the pipes, and making sure of that. So when I was asking why everyone else is saying, we can't use mechanical because it's a PVC pipe, and they were saying we have skids on ours so it keeps it safe, and then we put a camera in at the same time so they can see what's going on while they're cutting.
Ms. Iglesias: We have a warranty, I'm sure though.
Mr. Pulzynski: Yes, for a short amount of time because the roots will grow back unless we continue to treat which is what they told me, basically once a year we should buy the Root X, it's like root treatment, and we can obviously hire someone, or we just buy a few bags from Home Depot and before it rains we dump it down and it goes down and it keeps the roots out of the storm system.

Mr. Cepero: And can we get a copy of the video to verify that everything has been cut properly?
Mr.  Pulzynski:	I  can   ask  them,  I  don't  know  if  it  was	a video they were recording, or if it was a video they were just watching as they were cutting.
Mr. Hernandez: No they need to record it. Mr. Pulzynski: That it's cleared?
Mr. Hernandez: Yes, they need to record that, and you are entitled to get a copy of that.
Mr. Cepero: And was there any damage to the pipe? Mr. Pulzynski: No.
Mr. Cepero:	I'm not approving the change order, we only do lump sum agreements.
Mr. Pulzynski: Well, that was the quote they provided us, which was $400.
Mr. Cepero: That was not fully understood, we do things that way, so people can charge whatever they want.
Ms. Iglesias: It was because they did extra hours.
Mr. Dupre: Right, but is there something in the contract that would  allow them to charge the $400, yes right?
Mr. Pulzynski: Yes.
Mr. Dupre: And the agreement has been signed.
Mr. Pulzynski: Yes, the agreement said this is based on an estimate of this many hours, it could go over.
Ms. Iglesias: Ok, so it does say that it could go over, ok so we did sign off on
that.
Mr. Cepero: But what's the point of having a bid if everybody just puts in a
lower number, and then says, oh well this is hourly, and I'm going to charge you actually whatever time it takes.

Mr. Pulzynski: But like I said, those were the standards, some of the other companies that quoted, they just said we charge $200 or $250 an hour, and it was based on how long it takes.
Ms. Iglesias: And they let you know that they were going to go extra hours, and we left it open like that, and we approved it.
Mr. Cepero: Yes but we have to understand that when we're looking at these contracts. We at least would have had you go back to them, and request that they commit to a number.
Mr. Pulzynski: I don't think they would have, because I  don't  think  any  of  them  · would because they don't know how long.
Mr. Cepero: Welt moving forward, unless everybody absolutely refuses, our position is we need a lump sum, we don't do hourly stuff because they can go out for a  11 smoke" while they're doing that, and I'm sure the truck was there, but does that include their nap time after lunch?
Mr. Dupre: And the other bids were similar right? Mr. Pulzynski: Yes.
Mr. Hernandez: So, I have a motion on the table authorizing the $400, based on the discussion the Board wants to move forward, and finalize this?
Mr. Cepero: I guess under protest because we have a signed contract, but that's not what I understood the contract to be, but I guess I'll have to go along with what the contract says.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing an addition $400 to be paid to the vendor for the root cutting in the storm drains was approved.

Mr. Pulzynski: Then the other thing is, did you get the paperwork that shows you, as far as what was CDD area for the landscaping that we discussed last time?
Mr. Hernandez: No, I have not received that.

Mr. Pulzynski: I think I emailed, I may have even emailed it twice, I actually brought my copy though. This shows what we discussed last time as far as what tracts are CDD in that area.
Mr. Hernandez: Got it, so the portion that was questioned at the last meeting in regard as to who rightful owner is, based on this document belongs to the CDD.
Mr. Pulzynski: Yes. Mr. Hernandez: Ok.
Mr. Pulzynski: Or the one street is city, maintained by the CDD, and then the other is actually owned by the CDD.
Mr. Hernandez: There is an agreement for that, yes, that one I will not have a problem with.
Mr. Pulzynski: Alright.
Mr. Hernandez: I just need to take some notes off of the paperwork, and then I can return that back to you.
Mr. Pulzynski: Ok, and that should be in one of the emails I sent you, so you should have it electronically as well.
Mr. Hernandez: Ok. Anything else that you need for the Board to consider at this point?
Mr. Pulzynski: No, that's all I have.
Mr. Cepero: What about the funds available? Mr. Pulzynski: We went through that last time.
Mr. Hernandez: Yes, the Board already authorized that. Mr. Cepero: No we couldn't get the numbers.
Mr. Pulzynski: That was previous the last meeting, but the last meeting you guys approve the expenditure contingent on that the land was part of the CDD and/ or maintained or owned by the CDD.
Mr. Cepero: Alright.

Manager
Number of Registered Voters in the District-171
Consideration of Proposed Fiscal Year 2018 Meeting Schedule
Discussion of Financial Disclosure Report from the Commission on Ethics
Mr. Hernandez: Not have any other items for the field manager, as for the manager, the first item that I need to report is that the number of registered voters within the District is 171. The reason and importance of that statement is once the District meets two of the requirements of the Florida Statutes those being 6 years of establishment, and 250 registered voters, the election of the Supervisors will be held and maintain by Miami­ Dade County. As of yet, the District has not met the 250 registered voters so the District will continue to have landowners elections. Moving on, the next item that I have is consideration of the proposed fiscal year 2018 meeting schedule. Similar to what was presented before, the District intends to have meetings on the third Monday of  each  month at 11:45 a.m. with the exceptions in January and February because of holidays. Since the same has been approved in the prior meeting my recommendation is to accept it, and approve it the same thing for this one. With that being said, a motion to approve the proposed fiscal year 2018 meeting schedule would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the proposed Fiscal Year 2018 Meeting Schedule was approved.

Mr. Hernandez: Moving on to the financial disclosure report, just a reminder please file those forms as soon as possible.

EIGHTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Hernandez: Are there any Supervisors requests at this time? Ms. Iglesias: No.

Mr. Hernandez: Once again, we have no audience today for any comments.

NINTH  ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Hernandez: Item No. 9 is the financial reports, behind tab A you have the check run summary, and behind tab B you have the balance sheet, and income statement. Unless anyone has any questions in regard to the financials, a motion to approve would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

TENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman/ Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, March 19, 2018 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miamt Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman  Vice Chairman
Assistant Secretary

Also present were: Gerry Knight
Luis Hernandez Eli Pluzynski

District Counsel District Manager Prime Homes

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Fill Unexpired Term(s) of Office for Seat #1 (11/2018) and Seat #3 (11/2018)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: Item No. 2, I just need to remind the Supervisors that you have  2 vacant seats. Does the Board have anyone they would like to appoint to those vacant seats?
Ms. Iglesias: Not yet, so we can table that. Mr. Hernandez: Alright, so we'll just table it.

THIRD ORDER OF BUSINESS	Approval  of  the  Minutes  of  the
March 21, 2016,  May 16, 2016, July
18, 2016,  October  17,  2016, March
20, 2017,  March 27, 2017,  May 15,
2017 and June 19, 2017 Meetings
Mr. Hernandez: Moving on, we have approval of the minutes for March 21st, May 16th, July 18th, and the other meetings listed there.
Mr. Cepero: We can just table those.
Mr. Hernandez: Ok, so table all of them? Mr. Cepero: Yes.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Minutes  of  the  March 21, 2016, May 16, 2016, July 18,
2016,  October 17, 2016,  March 20, 2017,  March 27,  2017,  May 15,
2017 and June 19, 2017 Meetings were tabled.

FOURTH ORDER OF BUSINESS	Ratification	of	Engagement
Letter with Grau & Associates to perform the Audit £or Fiscal Year Ending September 30, 2017
Mr. Hernandez: Moving on, we have ratification of the engagement letter with Grau & Associates to perform the audit for fiscal year ending on September 30, 2017. This is similar to what was explained in the prior meeting for Villa Portofino West.
Mr. Dupre: That's the same company that we've been doing it with for years
right?
Mr. Hernandez: Yes, and it's the same price that they agreed to and the Board
was  presented  with,  so  nothing  has  changed  on that part.	With that being said, a motion to ratify the engagement letter would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, ratifying the engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30, 2017 was approved.

FIFTH  ORDER OF BUSINESS	Discussion	of	Landscape
Installation Agreement from Lushlife; Status of the Installation and Agreement
Mr. Hernandez: The landscape installation agreement, finally the District received the fully executed copy from the vendor, the only part that is missing is the execution by the chairman, so at this point a motion to ratify the agreement with Lushlife would be in order so, a copy of the fully executed agreement will be part of the records for today's meeting.
Mr. Dupre: It's the same one that was discussed last time, right? What is the dollar amount on it?
Mr. Pluzynski: Yes. I don't remember.
Mr. Hernandez: I believe it was for $18,000. Mr. Dupre: $18,000 for the year?
Mr. Hernandez: No.
Mr. Pluzynski: No, this is for the improvements to the entrance fountain area. Mr. Dupre: Ok.
Mr. Cepero: What are the improvements?
Mr. Pluzynski: Remember, we went over this a while ago actually, I thinl< probably almost a year ago. Like adding the trees in, new palm trees at the corners, new landscaping around the entrance.
Mr. Cepero: So, that's additional or replacement landscaping?
Mr. Pluzynski: Yes, replacement and additional. These islands, the center median, this island, so all the entryways and areas.
Mr. Cepero: So, we had already approved this?

Mr. Pluzynski: Yes.
Mr. Hernandez: Yes, it was approved.
Mr. Pluzynski: Yes, we had discussed this before. Mr. Cepero: So what are we doing with it now?
Mr. Pluzynski: Just signing the contract, the vendor signed it, and that was when Bill was here and, he never forwarded it along to Luis to get the District to sign it and, he was just like, yes we got it, it's signed, we're good to go and, then he left, and then I said, ok the last I heard where we were at in the project was that it was signed, and we were good to go, but it wasn't really signed, it was partially executed, he never actually forwarded it along.
Mr. Dupre: I move that we approve and execute that agreement.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing to execute the Landscape Installation Agreement with Lushlife as stated on the record was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Resolution
#2018-01 Approving the Proposed Fiscal Year 2019 Budget and Setting the Public Hearing
Mr. Hernandez: Moving on, the next item we have is consideration of the District's budget. It's similar to what we were facing with the previous District, at this point there are no changes from the previous year's budget. What the District has received in assessments, and we'll just be using it to maintain the District's property, and it's being anticipated that based on the expenditures from the prior year the District still has enough funds to not face any kind of increases. As I was saying before, if you want to review it, you're more than welcome to do so.
Mr. Cepero: Did you say the District doesn't have any funds?
Mr. Hernandez: No, I said the District doesn't need to increase the funds. Mr. Cepero: Ok.

Mr. Dupre: Everything is very similar to last time.
Mr. Hernandez: Yes, there are no changes in this one, the contract that the Board approved was approximately $30,000, a little bit less than that, and it was absorbed within the prior year's budget, and we don't anticipate needing to increase it, unless the Board has any other ideas.
Mr. Dupre: I move to approve this budget.
Mr. Hernandez: You will be approving the proposed fiscal year budget, you approve it through resolution #2018-01, and what would be required is for the District to set when the District is going to have that final public hearing to adopt the budget. As it was requested, and approved at the previous District meeting, it would be suggested that we also do this one on May 21st, so that we can deal with both at the same time and get that done, at the same place, 1031 Ives Dairy Road, in Suite 228, Miami, Florida. The last part is to do it at the same time that we have in the advertisement which is at 11:45 a.m. By doing it this way, we will be able to take care of both Districts at the same time as we have done in the past.
Mr. Dupre: So moved.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, Resolution #2018-01 approving the proposed Fiscal Year 2019 budget and setting the Public Hearing on May 21, 2018 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida was approved.

SEVENTH ORDER OF BUSINESS	Discussion of Procedures for the
Landowners	Election November 19, 2018
Mr. Hernandez: Moving on, we have the landowner's election which is going to take place on November 19, 2018. Right now we haven't reached the number of registered voters which is 250, so it will be a landowners election, and a copy of the proxy is included as part of today's meeting. At the same time, we have included not

only the proxy but, the actual ballot, and a copy of the advertisement so that anyone within the community who is interested in following this process, he or she will be able to understand how it's done.
Mr. Cepero: We have an election in this District as well? Mr. Hernandez: Yes.
Mr. Cepero: I thought they were alternating. Oh, because we're moving all the Districts to the same election cycle.
Mr. Hernandez: Yes, all of them are now going to be on the even years, instead of the odd years.
Mr. Knight: But we're not at 250 yet?
Mr. Hernandez: No, so it's only landowners, and the seats that are going to be up for election would be seat #1, #3 and #5.
Mr. Knight: This Board was created in an even numbered year. Mr. Hernandez: Yes.
Mr. Knight: In 2006, so we're already on even numbered years for elections.
Mr. Hernandez: Unless anyone has any questions in regard to the landowner's election, as it was explained at the prior District meeting, we can move on unless you have any questions.

EIGHTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Mr. Knight?

Attorney
Mr. Knight: Nothing to report. Mr. Hernandez: Thank you.

Engineer
Mr. Hernandez: Nothing from the engineer.

Field Manager - Consideration of Irrigation Agreement with Tropical Touch Garden Center, Inc.
Mr. Hernandez: Eli?
Mr. Pluzynski: Yes, so now that we signed the landscape  agreement, and  had the landscape installed, we found that the irrigation had not been maintained  for I guess quite some time. I discussed this with everyone on the Board individually.
Mr. Cepero: But we've had contract for irrigation, why did they reissue?
Mr. Pluzynski: So, we had contracts for maintenance, and I guess basically what happened was the irrigation division of the company, since there was never functioning irrigation, the maintenance company never told them to do their monthly wet checks. We never obviously on our end saw any monthly wet check bills, because normally there's always repairs, and then I didn't know when we discussed the installation of everything that we knew that the irrigation was in disrepair either, so we really didn't discover it in the meantime. So what I told them was, we all have some blame here but, we have landscape that we just put in, so basically what they did was a concession because they weren't obviously the ones that installed it, it was a different company. They still agreed to bring their water truck down 3 times a week to water everything, while we were working on getting it working so we didn't end up losing all of the plants that we installed. I was down there on Wednesday or Thursday last week, and everything actually looks pretty good. There's maybe a half dozen shrubs that we lost because of the lack of irrigation but everything else looks fine. So it seems like we were able to keep up with it. The quote that you guys have is primarily for figuring out what was going on with this system, and most of the work that's already been done to get everything going so that we didn't lose everything.  So the  irrigation, at this point, is at a stage where I would say, well when they complete the work that's involved in this quote, probably 80% of the irrigation out there will function but, it's functioning only manually at this point, it's not actually wired to any controller. So, the groundskeeper down there, Jose, is actually going every other day, or s,o and manually turning on the pumps, manually turning on the pumps, manually turning on the valves to irrigate everything. So, I actually just got, and I printed all individually, I just got right before I

left to come here, got the quote to finish the work, to put everything back on a timer, run everything through. So this wasn't included because I just got it. So there's two quotes on here, the one for $4,682 is basically our best case scenario for getting everything going. The difference for this other one is more of the worse case scenario, and the difference is, and it's all from the same company, but it depends on whether they're able to have the wiring to get it across the street.
Mr. Cepero: So the $4,600 assumes that the wiring exists?
Mr. Pluzynski: Yes. So, basically, right here is where the well, and pump, and everything is, and the controller, all that will be right here, we have wiring over here, we don't know if the wiring that goes under the street here is good or usable, or they'll be able to get it going, or pull new wires through the conduit, so the higher quote is if they actually get new wiring underneath the street.
Mr. Cepero: And they're going to cut the street? Mr. Pluzynski: Yes.
Mr. Cepero: They cannot cut the street, they'll have to bore. Mr. Hernandez: Yes.
Mr. Pluzynski: They wouldn't be able to cut a slit to run wiring?
Mr. Cepero:	Basically  they  can but, we  can't allow that.	I believe it has the second lift already right?
Mr. Pluzynski: Yes, I think so.
Mr. Cepero: Besides it's a city street, so you would need city permits, and all kinds of other stuff.
Mr. Pluzynski: So, if they bore we don't need that?
Mr. Cepero: I don't think so. They may have to check with them, but that's a city street.
Ms. Iglesias: Are you sure we have the second lift? The second lift is already
done?
Mr. Hernandez: For the city, yes. He's referring just to the entrance part at the
roundabout that was part of the requirement to be able to convey it to the city.

Ms. Iglesias: Ok.
Mr. Dupre: Explain where you have to do this?
Mr. Pluzynski: So, right now, the pump, where the box is for the controller, the controller is part of that quote, a new controller, the water is right here.
Mr. Dupre: Ok.
Mr. Pluzynski: So, this is the hotel, and  Campbell  Road is out  here, so everything is right here. Everything goes over here  to  do  this area, and  this  area, in  here, all  this, the wires need  to get over  here,  once they  get over  here everything  is running  to where it is. They found wires here and here,  but  when  they  checked  them.  with  their  continuity meter, they don't go through,  so if  they can find  these  meters,  get new  wires to these conduits then it will be this amount  to repair it or  to finish it.  If  not, then it will be this amount, but from. what Jorge is saying, it might be a little  bit  different  because they may not necessarily be able to cut  that street  to  put  new  wiring  in, so they  may have to figure out another option  to  get it  through,  or  it  depends  on what  that  ground is, whether they could bore underneath. So  this  is  in  addition  to  the  quote  that  you guys have in the packet that  we had  ahead  of  time  because  that's basically  what  they did to get everything pretty much working, get a  lot  of  the  heads,  and  since  the irrigation system. hadn't been maintained in a long time, there was obviously a lot of  broken heads, and risers, and all that sort of stuff as well.
Mr. Dupre: So, this work hasn't been done, it's proposed?
Mr. Pluzynski: That work has not been done. The one in your packet, that work has been done, or 80% of that work has been done.
Mr. Dupre: So, we're going to vote to approve these quotes?
Mr. Cepero: So, 80% of the irrigation is repaired, so this proposal is only for
20%?
Mr. Pluzynski: No, 80% is in your packet, that's sent out, there's a quote there,
and that's basically what they did to get everything going, so obviously you had  to get it going. Do you have a copy of what you sent out for BPE?
Mr. Hernandez: This one you mean?

Mr. Pluzynski: Yes, here we go. So this $4,300 covers basically to get it to 80% in manual operation.
Mr. Cepero: So, why is the 20% cost just as much as 80%?
Mr. Pluzynski: Because that includes, it's just what that portion includes putting the timer in right, and the wire, because they're still going to have to run wiring. It's just the difference between those two is whether they have to bore under the street.
Mr. Cepero: Well, boring is not part of this proposal, it's going to cost more.
Mr. Pluzynski: Or cutting, to get new wiring, that's the difference between them.
Mr. Cepero: Yes, but that's just the difference between the $4,600 and $5,900 so that's $1,200 or $1,300.
Mr. Pluzynski: Correct.
Mr. Hernandez:	No, this one they're planning on cutting the asphalt, they're including 5 bags of asphalt to patch.
Mr. Pluzynski: Right, so I guess the rest is just labor as far as cutting. Mr. Hernandez: But they cannot cut it.
Mr. Pluzynski: Right, that's what Jorge just said. Mr. Dupre: Right, the big number is the labor.
Mr. Pluzynski: Right,
Mr. Dupre: That's where the difference is, I mean he's probably talking about what physically has been done, and that's much more labor.
Mr. Pluzynski: Right.
Mr. Dupre: So, this one has more labor involved.
Mr. Cepero: Yes, that's all having to do with the cutting of the road.
Mr. Pluzynski: Because they also have to get everything. Like right now, it's on manual, so they're still having to run new wiring, there's no piping, there's a lot of whether they need new valves to actually get it to where it's operating on that clock.
Mr. Dupre: You said a percentage of costs. Mr. Pluzynski: Right.
Mr. Cepero: You're saying that 80% of the work is being repaired?

Mr. Pluzynski: Well, 80% of the system is working right now. Mr. Dupre: But it's critical that it go automatic.
Mr. Pluzynski: Right.
Mr. Cepero: What percentage of the system was repaired through that $4,300?
Mr. Pluzynski: 80% of it works on manual, that quote repairs the other 20%, and puts it on automatic, so it's necessarily an 80/20 cost.
Mr. Cepero: What needs to happen to put it on automatic that costs so much? Mr. Pluzynski: They have to run wiring, they have to put a new controller in. Mr. Cepero: So, they're going to run wiring on the entire system?
Mr. Pluzynski: Well they're·going to run wiring over everything, so they're going to use existing to underneath the streets on the lower proposal. On the other ones, they're going to cut but, they still have all the wiring that actually goes to the landscaping, but they're still replacing that wiring.
Mr. Dupre: I think what's throwing it off is the need for wiring. Mr. Pluzynski: Correct.
Ms. Iglesias: It's costing $8,000. That's the bottom line. Mr. Pluzynski: Basically, roughly, yes.
Ms. Iglesias: Right.
Mr. Dupre: I move that we approve this proposal. Mr. Cepero: Hold on, I'm not done reviewing.
Mr. Knight: Is the $4,300 already done?
Mr. Pluzynski: Most of it, most of that work is already completed.
Mr. Knight: So that's what's covered by the agreement that's in the agenda. Mr. Pluzynski: Yes.
Mr. Knight: So it's already done
Mr. Pluzynski: Yes, it's already done because we had to put the landscape in, and so I said, we have to get this done, and get it at least functional.

Mr. Knight: So technically we're ratifying that agreement today. Now, the one that you just handed out, does that cover that, plus the additional work, or is it just the additional work?
Mr. Pluzynski: No, that's separate, they're two separate ones.
Mr. Hernandez: If you combined what is in the agenda, $4,336.72, plus the worse case scenario that is $5,932, it comes out to be a total of $10,269.
Mr. Pluzynski: Right, and a lot of the work that was already done, a lot of that labor was figuring out what was going on because since nothing was working, it wasn't as easy as just repairing. Like, a functioning irrigation system, you can turn it on, and stuff comes up, but with this one, because you turn it on, and nothing happens, it was a lot of labor to even understand how the system was set up.
Mr. Dupre: So, moving forward we don't want to have to have that maintenance guy go over there.
Mr. Knight: In 2016 the Board approved installation of electric cable for
irrigation system, not to exceed $6,000. Mr. Pluzynski: Was that done?
Mr. Knight: And also, approved a proposal from Amaro Property Maintenance for replacement of an irrigation pump.
Mr. Pluzynski: Yes, there is a new pump there.
Mr. Knight: Then, the electric cable was for $6,000, and I don't know who was the contractor. I know they approved the agreement with Tropical Touch also the next month that we have now I guess.
Mr. Pluzynski: When was that? That was approved when?
Mr. Knight:	Well, over several meetings, it was May, 2016, July, 2016, and October, 2016, those things were approved.
Mr. Pluzynski: Right, because the landscape was in October, because I started in August, 2016. So do we know if the cabling was actually ever paid for?
Mr. Knight: I don't know, well they authorized payment. Do you know, did you have get an invoice for it?

Mr. Hernandez: I don't know, I'm not involved on the field side. Ms. Iglesias: We're going to have to research that.
Mr. Pluzynski: Because that would have happened right before me, so maybe that was already beginning to be worked on.
Ms. Iglesias: It's the same company right? Mr. Pluzynski: No.
Mr. Knight: It was Amaro Property Maintenance.
Mr. Hernandez: That company was terminated last year. Mr. Pluzynski: Right about that time.
Mr. Hernandez: Yes, they went out of business or something.
Mr. Knight: The Board also approved a proposal for Amaro to do additional landscaping at entryway, and I don't know if all of that was done or not.
Mr. Hernandez:	Now Eli, the entire irrigation that is being presented for the Board is just for areas within the CDD.
Mr. Pluzynski: Yes.
Mr. Hernandez: Ok
Mr. Cepero: Who's paying the labor for this maintenance guy to go, and do the irrigation?
Mr. Pluzynski: It's the groundskeeper that's already in the budget, because a portion of Jose's time is allocated to the CDD, and the CDD is paying for a portion of his time to clean up at the front, that's normally what his tasks are but obviously now it's including turning this on for the time being.
Mr. Cepero: And there's enough there for that timing of turning on these things? Mr. Pluzynski: Yes.
Mr. Cepero: Alright.
Mr. Pluzynski: Because it's just one of those things that sort of evens out, probably some days he does less than what his allocated time is, and now he's doing more, so it evens out.
Mr. Cepero: Alright. I make a motion to approve.

Mr. Knight: So you're approving what's in the agenda package, or what are you approving?
Mr. Dupre: The proposed work, the total of everything. Mr. Hernandez: So, that would be not to exceed $10,269. Mr. Dupre: Yes, exactly.
Mr. Knight: So, is that all going to be combined into one agreement? Mr. Hernandez: Yes.
Mr. Knight: This isn't, though.
Mr. Hernandez: Correct, that's not it, what they're going to be doing is taking the one that was included in the agenda, plus the worse case scenario, so the motion from the Board is not to exceed that amount.
Mr. Cepero: Yes, but that's not the worse case scenario, it's not including the bore, and I'm not sure that's going to cost more or less than cutting and patching the road.
Mr. Hernandez: So, that's part of what you need to be letting us know, the amount that you want to approve.
Mr. Knight: Jack and bore is going to be maybe another $5,000?
Mr. Hernandez: No, it should be like somewhere between $1,200 to $1,500. It
should be no more than that.
Mr. Knight: So, make the motion not to exceed, $12,000? Mr. Hernandez: Yes, $12,000 should be more than enough. Mr. Dupre: Let's do that then, I move not to exceed $12,000.
Mr. Knight: I'll want to do this as a small project agreement, which includes all of our public records requirements, and all of that stuff, insurance and indemnification.
Mr. Hernandez: So just to confirm, the motion from the Board is to authorize to enter into an agreement to repair all the irrigation system, and bring it back to be operational in the amount not to exceed $12,000?
Mr. Dupre: With the comments that were made here regarding having proper insurance, etc.

Mr. Hernandez: Not only proper insurance, but also part of the requirements is to make sure that the vendor knows that they need to keep track of all the requirements as working with a governmental entity.
Mr. Dupre: Yes.

On MOTION by Mr. Dupre seconded by Mr. Cepero with all in favor, authorizing staff to enter into a Small Project Agreement with Tropical Touch Garden Center, Inc. to repair and install new wiring, etc. to get the entire irrigation system back to being operational, not to exceed $12,000 was approved.

Mr. Hernandez: And by approving this you're authorizing the appropriate officials to execute the document.
Mr. Dupre: Yes, and if it's more then you'll come back
Mr. Knight: You'll have to get a revised proposal to do the boring as opposed to cutting.
Mr. Hernandez: Yes.
Mr. Knight: And you can put it all on one spreadsheet.
Mr. Pluzynski: Will they be able to, since they've done some of this, have it like in two payments, one payment is this much, that way what they've done we can get that paid?
Mr. Hernandez: If that's what they want to do then they will have to describe to us
so that it's part of the agreement.
Mr. Pluzynski: Ok, so that way they can break it down as far as what they've already done, so that can be paid now, and then when the rest is finished then you pay them on that.
Mr. Knight: Ok.
Mr. Hernandez: Yes, if it's not to exceed $12,000,  and  they  have  already  done around $4,300.
Mr. Knight: Have them put that in the revised proposal, how they want to get paid.

Mr. Pluzynski: Ok.
Mr. Hernandez: And just for you to know, with that agreement, if it's not executed by the vendor, the District will not be able to pay them. Anything else that you have Eli?
Mr. Pluzynski: No, that's it. Mr. Hernandez: Thank you.
Manager
Mr. Hernandez: As for the manager, I have nothing to report.

NINTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving on, you have the financial reports in section 9. Tab A has the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions in regard to the financials, a motion to approve would be in order.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Hernandez: Are there any Supervisors requests?
Mr. Cepero: Yes. The owner of the, a couple of the hotel parcels are working to expand the parking that they have in order to release the parking they're using on the vacant parcel, so that owner can develop its parcel, and build something on it. So they are needing for the lake tract owned by the CDD to be, which right now is each of the two lakes, and I'm talking about the southern lake, north of the hotel. Do you have a little diagram of the area, so they can see it?
Mr. Pluzynski: Yes.
Mr. Cepero: So, you see the triangular lake, just north of the hotel, that is a platted tract and the plat has a restriction that it be for water management. The

developer needs to fill in part of the south side of the lake in order to add parking for the hotels there, and in order to do that the plat restriction needs to be removed from the lake. The owner is going to provide additional drainage in order to make up for the loss of the capacity of the lake, so they're going to put in exfiltration trenches to even that out, and they're going through DERM, and they already have the quantity of exfiltration trench, and they're getting DERM's approval. So, there's a rezoning that needs to happen in order to convert that sliver at the south of the  lake from residential to commercial, and then a re-plat that needs to happen in order to split the lake into two parcels. Right now it's one parcel, triangular shaped parcel. It's going to split it into two parcels. One being most of what it is now. The other one just being the sliver at the south end that's going to become parking. The CDD will of course continue to own both, but the purpose of the split is so that the plat restriction that the lake be a water management parcel continue on, let's say 90% of the tract that's going to stay being a lake, and at the south end of the lake that's going to become parking. That plat restriction is going to be eliminated so it can become parking. So, we just need to get the CDD to work with the developer and acknowledge to the city that we are ok with this split happening, and with the plat restriction for the water management area to be maintained on the portion that's going to stay being a lake. The sliver will just be parking. It will be like the other parking that the CDD owns by the office building, and that's it. The developer is going to handle all the transactions, they just need whatever letters of approval or acknowledgement that's needed, we will need to provide that.
Mr. Hernandez: Is Naur involved in that process? Mr. Cepero: No.
Mr. Hernandez: Because he will need to get involved to provide some sort of an opinion so that the Board can approve the opinion that he's going to be giving because he continues to be the District engineer.
Mr. Cepero: What's the opinion that he need to provide?
Mr. Hernandez: Everything that you have just described, that it's not going to affect the project as it was presented by him initially.

Mr. Knight: We can go back and look at the original engineer's report, because this land, the property was purchased with tax exempt bond funds by the CDD. So we have to go back and look, and see what the engineers report said about the use of the property, and it should not be a problem doing what you're doing, especially since it's going to be general parking, open to the public, on a first come, first serve basis, not just restricted for hotel use. So it probably will be ok but, we'll just have to have the District engineer take a look at it, and then possibly do some kind of letter or something that he doesn't find any issues with it, and I don't know if he'll have to do any kind of supplemental engineer's report to say that part of it can be used for parking.
Mr. Hernandez: I really don't know, but the only part that I do know is that he will know what the process would be so that we can come with a definition of the steps, so that the Board will be hopefully by May 21st, have all that information together so that he will be giving the Board what those steps are that the Board will be approving in the process of assisting the developer to get all this finalized. Does that match more or less what you were trying to say?
Mr. Cepero: Yes, that's fine.
Mr. Hernandez: Perfect. So, let us work with Nour. Mr. Cepero: Do we need a motion for this?
Mr. Knight: You can adopt a motion now, but it would be kind of a generic motion.
Mr. Hernandez: Right, to start the process.
Mr. Knight: Right, to work with the developer, and authorize the District officials to sign whatever applications, or whatever is necessary to get the ball rolling to do this, subject to District engineer's review and approval.
Mr. Cepero: Ok, I can get the person to sign all the documents that have already been submitted, the application for it?
Mr. Hernandez: Yes, you're the vice chairman of the District. Mr. Knight: You're signing on behalf of the CDD.
Mr. Cepero: So, I just need to ratify that I guess.

I ! I
I

Mr. Knight: Yes.
Mr. Dupre: So I move that we do that, he has authorization to start the process, and make these applications.

On MOTION by Mr. Dupre seconded by Mr. Cepero with all in favor authorizing staff to work with the developer, and also authorizing the proper District officials to sign whatever applications are necessary, to proceed with the project, subject to District engineer's review, and approval as stated on the  record was approved.

Mr. Knight: Jorge, I suggest you send whatever you have, like applications or whatever you've already signed, or whatever you're being asked to sign to Nour for a review.
Mr. Cepero: Ok
Mr. Hernandez: And my office as well please. Mr. Cepero: Ok
Mr. Hernandez: Are there any other Supervisors requests? Not hearing any, I just want to indicate that we have no audience today.

ELVENTH  ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman/ Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, May 21, 2018 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman
Vice Chairman Assistant Secretary

Also present were: Gerry Knight
Luis Hernandez Eli Pluzynski Daniel Gomes Nour Shehadeh

District Counsel District Manager Prime Homes Prime Homes
District Engineer (by phone)

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Fill Unexpired Term(s) of Office for Seat #1 (11/2018) and Seat #3 (11/2018)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: Similar to what we were facing in the prior District, the Board needs to be aware of the fact that seats #1 and seat #3 are vacant. Is the same action going to take place here, tabling it for the next meeting?
Ms. Iglesias: Yes, thank you. Mr. Hernandez: Not a problem.

THIRD ORDER OF BUSINESS	Approval   of   the  Minutes   of the
March 21; 2016, May 16, 2016, July
18,  2016,  October 17,  2016, March
20, 2017,  March  27, 2017,  May 15,
2017,  June  19, 2017 and March 19,
2018 Meetings
Mr. Hernandez: Moving on with the minutes; same action Jorge? Mr. Cepero: Yes; table thank you.
Mr. Hernandez: So all the minutes will be tabled to the next meeting.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor; the  Minutes of  the  March 21, 2016; May 16, 2016, July 18,
2016, October 17, 2016,  March 20,  2017,  March  27, 2017, May  15,
2017, June 19, 2017 and March 19, 2018 Meetings were tabled.

FOURTH ORDER OF BUSINESS	Public	Hearing	to	Adopt
the Fiscal Year 2019 Budget
Motion to Open the Public Hearing
Mr. Hernandez: Moving on, the main purpose and reason of today's meeting is  to adopt the fiscal year 2019 budget. A motion to open the public hearing would be the first action that I need to have from the Board.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2018-02 Annual Appropriation Resolution
Mr. Hernandez: Moving on, before we go to the public comments, I just need to indicate that the proposed budget, the way that you're seeing it today, dated May 21st, it's the same budget as the one that was presented and proposed on March 19th, no changes have been made to the document, meaning, that no increases are being contemplated which at the end of the day, is the  main purpose for the budget. With that being said, are there any public comments? Eli, do you have any comments on the

budget, or Daniel? Not hearing any comments, then we can move on to the Supervisors, are there any questions you have in regard to the proposed budget?
Mr. Cepero: Yes, the first quarter operating. Mr. Hernandez: Yes.
Mr. Cepero: There is some change there, is that because we spent all that money, the difference?
Mr. Hernandez: Yes, the first quarter operating is basically the plug-in number that we have to balance our budget. In theory, it should comprise the first 3 months that the District is not receiving any funding. In reality at this point, it's a little bit less, what the District just needs to do is, we need to specifically time the payment for the invoices.
Mr. Cepero: Yes, but what's the difference between 2018 and 2019? Mr. Hernandez: That's what you're seeing.
Mr. Cepero: We spent $140,000?
Mr. Hernandez: Landscaping, yes there were quite a bit of projects that took place last year. I don't have the detail if it was $140,000 or not but, it was a significant amount that was spent if compared to the prior years. You still had a carry forward of roughly $52,000.
Mr. Pluzynski: Well, that would have been something that as the field manager, that I was involved right, that extra?
Mr. Hernandez: Yes.
Mr. Pluzynski: Oh, we did landscaping. Mr. Hernandez: Yes.
Mr. Pluzynski: And how much is the difference? Mr. Cepero: $140,000.
Ms. Iglesias: And irrigation also.
Mr. Pluzynski: No, the irrigation we haven't done yet, the irrigation we're about
to do.
Ms. Iglesias: Ok.

Mr. Hernandez: But there was a pump that we changed last year for something in the fountain.
Ms. Iglesias: That's right.
Mr. Hernandez: And electrical work that was being done in the fountain.
Mr. Pluzynski: But I don't remember that being $140,000, that does seem high. I mean landscaping was like $40,000 or $50,000, and this would be on the high end. There was a drainage issue that we resolved that was maybe $5,000, and then the pump and the fountain stuff, maybe $5,000.
Mr. Hernandez: Just on March 13th alone, there was a check for $20,000 that was paid to the landscape improvements.
Mr. Pluzynski: Right.
Mr. Hernandez: Now, if you want a breakdown of everything that has been paid off, I can certainly provide that information. The check register is from March 1st to April 30th, so that corresponds to the checks they were cutting during that period of time.
Mr. Cepero: If you could send Eli a breakdown that would be helpful, Luis, just to make sure we're on the same page.
Mr. Hernandez: Sure, not a problem. Are there any other questions in regard to the proposed budget? Not hearing any, and with that being said, the next step would be for the Board to consider resolution #2018-02, and what that resolution will do is take the District's proposed budget, and make it the District's adopted budget. So by adopting the resolution you are basically adopting the District's  budget. With that being said, unless anyone has any other questions, a motion to approve resolution #2018-02 would be in order.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, Resolution #2018-02 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2018-03 Levy of Non Ad  Valorem Assessments
Mr. Hernandez: Moving on, the next action would be consideration of resolution #2018-03, which is the levy of the Non Ad Valorem assessments. By adopting the resolution the District will be giving the District the authority to levy within the Miami­ Dade County bill once again. With that being said, it is recommended for the Board to consider and adopt resolution #2018-03.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2018-03 levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Mr. Hernandez: Moving on, a motion to close the public hearing would be in
order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, closing the Public Hearing was approved.

FIFTH ORDER OF BUSINESS	Discussion of Replat
Mr. Hernandez: Now, the next item that I have is discussion of the replat, and just to give some history on the matter, at the last meeting one of the questions that was being asked is for the engineer to review the plans as those were being proposed. So Nour have you had a chance to review the plans as to what is being proposed for the replat, and the implications to that replat?
Mr. Shehadeh: Are you talking about Villa Portofino East? Mr. Hernandez: Yes sir, that's exactly what I'm talking about.
Mr. Shehadeh: I looked at what Jorge sent to us with some calculations, and we made our comments, and we have not received anything back.
Mr. Hernandez: And those comments were?

Mr. Shehadeh: The comments, they were doing some calculations for the flood zoning, for the drainage, and the comments were on the calculations, and the way they did it, they are not acceptable to us. I think they need to be done in a different way, even though they're saying they would accept it, but then somebody else would be liable, not them. So what we requested is, and is Jorge there?
Mr. Hernandez: Yes, he's here.
Mr. Shehadeh: Ok, so what we had questioned is for Andrew, the guy who did the calculations to give us actual flood zoning, that's how we did the original design for this area, and from there we can determine if what he's doing is correct or not. That's what we asked for, nothing really out of the ordinary.
Mr. Hernandez: Ok. You were going to say something Jorge?
Mr. Cepero: No, I've seen the correspondence, I'm going to have to talk to Nour, I don't really quite understand what the disagreement is for why we need something different than what DERM needs but, I'll just need Nour explain it to me while I'm looking at the plans or something.
Mr. Shehadeh: That's fine Jorge, if you want to call me after we're finished, today or tomorrow that would be fine, we'll explain it to you.
Mr. Cepero: Sure, ok, thank you.
Mr. Knight: Where are you with the replat? What's going on?
Mr. Cepero: It was submitted, I forget if it was February or March, they issued some, not even comments, more like questions, informational questions.
Mr. Knight: Is this at Homestead? Mr. Pluzynski: Homestead, yes.
Mr. Cepero: So we got it maybe two weeks ago, I responded to the questions last week, so it will probably be another few weeks before they're done reviewing those. This is on DRC on staff level, after that then it will go to planning and zoning, and then city council.
Mr. Knight: And just to recap, what this would do is, would be to, part of the lake would be turned into a parking lot.

Mr. Cepero: Right.
Mr. Knight:	Which would be a general parking lot, opened to the public for parking.
Mr. Cepero: Right.
Mr. Knight: You also would be taking two residential lots. Mr. Cepero: Correct.
Mr. Knight: Right.
Mr. Cepero: It's eliminating two residential lots. Mr. Knight: Right.
Mr. Hernandez: The true up would have to be done. Mr. Knight: You are looking at that?
Mr. Hernandez: I've been waiting for the engineer, and everybody to define that in fact, this is something that is going to be taking place. The District doesn't want to be passing on any bill for something that hasn't become a reality.
Mr. Knight: Right.
Mr. Cepero: Yes, there's some, the two residential lots will mostly become either open space, or a roundabout for the residential portion, and a little corner of them will become more parking space that used to be HOA common area. This HOA common area is going to become commercial parking area, and that will be owned by the Hampton Inn. So the Hampton Inn is going to get a sliver of land, adjacent to the common area parking that the CDD tract will have.
Mr. Knight: But the area, the parking area that's going to be, it's going to take the place of the lake, or part of the lake that's going away, the District will end up owning as much land as it does today right?
Mr. Cepero: The land ownership doesn't change. The tract is just being split in two, not for any difference in ownership, but because there is a stormwater system restriction on the lake right now, the lake tract. So, the portion that is now going to be parking is going to retain that restriction in the new plat, and the sliver that's going to

become parking is going to have that restriction lifted. So, it's used for something other than water management.
Mr. Knight: Ok.
Mr. Hernandez: Alright.	Is there any further action from the Board required?
Not hearing anything else on that matter, we can move on to the next item.

SIXTH ORDER OF BUSINESS	Acceptance  of  Audit  for Fiscal
Year Ending September 30, 2017
Mr. Hernandez: Moving on to item No. 6, I just passed out to the Supervisors the hard copy of the Villa Portofino East Comm.unity Development District, the audit report for fiscal year ending September 30, 2017. It's the report that was provided by Grau & Associates, the auditing firm for the District. You will see in the hard copy that I just passed out, or the electronic copy that the Supervisors were provided with, this is a clean audit. No matters of concern in regard to the District's financials for that matter. At this point what I would ask the Board is for a motion to accept the audit for fiscal year ending September 30, 2017. Do I have a motion to accept the audit?

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, accepting the audit for Fiscal Year ending September 30, 2017 was approved.

SEVENTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Mr. Knight?

Attorney
Mr. Knight: Nothing to report.
Mr. Hernandez: Thank you very much Mr. Knight.

East?

Engineer
Mr. Hernandez: Nour, anything else that you need to present for Villa Portofino

Mr. Shehadeh: No, after we resolve this issue with the drainage, I need to finish the annual report.
Mr. Hernandez: Ok, perfect. Alright.

Field Manager
Mr. Hernandez: Moving on, field manager, Eli anything you need to report to the Board?
Mr. Pluzynski: I don't think so.
Mr. Knight: The contract that you're talking about is the one that we've been waiting on with Tropic Touch Garden Center?
Mr. Pluzynski: Yes, correct.

Manager
Consideration of Proposed Fiscal Year 2019 Meeting Schedule
Discussion of Financial Disclosure Report from the Commission on Ethics
Mr. Hernandez: Moving on, as for the manager's report, I do have two items to present. Number one is the proposed fiscal year 2019 meeting schedule, which is comparable to the one that we just say in Villa Portofino West. It is taking into consideration to have the meetings on the third Monday of each month, and this one is at 11:45 a.m., the same location, 1031 Ives Dairy Road, Suite 228, Miami, Florida. The only exceptions that you have is in January and February because of the holidays. Other than that, it's just the exact same schedule as you have compared to the prior year.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, accepting the proposed Fiscal Year 2019 Meeting Schedule and authorizing staff to advertise was approved.

Mr. Hernandez: The next item is the financial disclosure report, similar to what was being said at the prior meeting, you just need to file those as soon as possible.

EIGHTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving on to the financial reports, you will find that in section
Tab A contains the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions in regard to the financials, a  motion  to approve would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Hernandez: Are there any Supervisors requests at this point? Not hearing any, I just want to indicate for the record that our audience has left the meeting for any comments, we just have staff here.

TENTH  ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman/ Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, February 11, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman
Vice Chairman Assistant Secretary

Also present were: Ginger Wald
Luis Hernandez Nour Shehadeh Robert Canto

District Counsel District Manager District Engineer Prime Homes

FIRST ORDER OF BUSINESS	Oath	of	Office	for	Newly
Elected Supervisors Elected at the Landowners Election held November  19,  2018  -   Seat #1,
Seat #3 and Seat #5
Mr. Hernandez: Moving on, I haven't administered any oaths, so Ginger if you don't mind helping us with what we should be doing with this, I would greatly appreciate it.
Ms. Wald: Well, you had a landowner's election back on November 19, 2018, and you have in your packet resolution #2019-01. At that landowner's election the votes were cast, I assume by proxy?
Mr. Hernandez: Yes, a proxy was assigned to an individual who came to the meeting.

Ms. Wald: Ok. So, you have the votes as stated, the problem is the landowner's election you did not have from Nancy and Jorge resignations prior to the landowner's election. A Supervisor of a Community Development District cannot, nor any public officer for that matter cannot hold the seat, and then be elected to another seat. So, unless that person actually resigns prior to that election occurring, in this instance that did not occur, so Nancy and Jorge are still in their original seats which are seat #2 and seat #4.
Mr. Hernandez: Correct.
Ms. Wald: So seat #1 and seat #3 can't take those positions, Nancy and Jorge because they were already still in their original seats. Therefore, as to the landowner's election, even though that's what occurred, Nancy and Jorge cannot take those seats as a result of the landowner's election, you are still in seats #2, and #4.
Mr. Cepero: Those seats don't expire?
Ms. Wald: The seats #2, and #4 expiration dates are November, 2020, there are 2 more years, or 1 year and change still in those two seats. So, you'll have vacancies as a result of what occurred in seats #1, and #3, and then you did have as part of the, was Jim up for election at that time?
Mr. Hernandez: Yes, he was, but his seat was vacant, and he's sitting in a seat, that is the landowner's election seat, so he needed to be elected, so that seat was up for election.
Ms. Wald: Ok, so Jim actually was elected because his seat was up, so Jim actually was elected at that landowners meeting in November, 2018, so he can take the oath of office, and be in that seat, whatever that seat number is.
Mr. Cepero: So, what seat is that? Mr. Hernandez: Seat #5.
Ms. Wald: So, you remain in the seat that you are. Mr. Cepero: But, what seat was I running for?
Ms. Wald: No, you weren't running.
Mr. Hernandez: You were elected for seat #3, and Nancy was elected for seat #1, but you were already occupying seat #4, and seat #2.

Ms. Wald: So, you can't take those seats. So, Jim. can go ahead, and be sworn in now as we speak to his seat from. the landowner's election, and then after we do that we can move forward with what can occur as to seats #1 and seat #3.

SECOND ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of Resolution #2019-01 Canvassing and Certifying Results of Landowners Election
Mr. Cepero: Luis, do you want to swear in Jim.?
Mr. Hernandez: He's doing the process right now. Thank you very much sir. So, now the oath has been administered, what would be the end result of resolution #2019-01?

Ms. Wald: Ok, so we do have Jim. Dupre receiving 18 votes, even though Nancy and Jorge received 19 votes, and 19 votes, they cannot take those seats, therefore, Jim. will actually be the vote winner, and can serve for a term. of 4 years from. that, since they can't take it, or we can leave it as is, and Jim. can serve for the 2 years, that's kind of a gray area.
Mr. Hernandez: What would you prefer to do? Ms. Iglesias: Jorge, 2 years or 4 years for Jim.?
Mr. Cepero: That's fine. Ms. Wald: What's fine?
Mr. Hernandez: 4 or 2 years?
Mr. Cepero: There's only one 4 year seat right? Mr. Hernandez: No there are two.
Ms. Wald: There's two 4 year seats, and one 2 year seat. Mr. Hernandez: Two 4 years, and one 2 year.
Ms. Wald: Understanding this, from. the last certification from. Miami-Dade County there are only 171 registered voters within the District, and therefore, to get to 250 registered voters by 2020 is what you would be looking at.
Mr. Hernandez: Not only that, what we have done is, and  part  of  the  statement  of  what I want to have said, is that if com.pared to the last 2 years, the increase in the number of

registered residents living in the community has increased less than 20. With that being said, the likelihood to have someone and reaching the 250 registered voters by 2020 is not that simple. The number of residents continues to be the same that we have, and unless something changes drastically, we don't anticipate that by 2020 we're going to have the 250 registered voters.
Mr. Cepero: Well, what happens if there's not enough by2020? Mr. Hernandez: Then we will have another landowner's election.
Ms. Wald: Well, you'll have a landowner's election, you continue with your landowner's election until you reach the 250 registered voters.
Mr. Hernandez: The requirement from the county is to meet two requirements at the same time, one is at least 6 years of establishment, and the second one is to have at least 250 registered voters. The District has met the first requirement, but it will not be until we meet the second one of the 250 registered voters that we're going to be passing on to Miami-Dade County Supervisor of Elections. If compared with Villa Portofino West, they have already met the 250 registered voters, and that's why that one is being treated a little bit different, but this one, part of the point that we're trying to highlight is that we have not only not met the requirement yet, but the likelihood of meeting it within the next 2 years is extremely low.
Mr. Cepero: Alright, and which is the other seat that is 4 years?
Mr. Hernandez: At this point, you are the one that's going to be, out of the resolution only one person will be qualifying, which means that you can make them either 2 years or 4 years, we have 3 seats, and 2 of the seats are for 4 years, and 1 of the seats is for 2 years. The question that we're asking you is, where do you want us to appoint Jim to be, in one of the 4 year seats, or one of the 2 year seats?
Mr. Cepero: He can take one of those 4 year seats.
Mr. Hernandez: Ok, so what we will do is leave him in the same seat that he was in, and we'll make that one to be 4 years.
Ms. Wald: Right, because he's the highest vote getter. Mr. Hernandez: Correct, so he's in seat #5.
Mr. Cepero: Which is the other 4 year seat?

Mr. Hernandez: You can elect seat #1, or seat #3. Mr. Cepero: Those are vacant?
Mr. Hernandez: Yes, those are vacant. Mr. Cepero: Ok.
Ms. Wald: Right now it really doesn't matter what they are.

Acceptance of Resignations from Mr. Jorge Cepero from Seat #4 and Ms. Nancy Iglesias from Seat #2
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #2 (11/2020) and Seat #4 (11/2020)
Mr. Cepero:	Ok, so I'd like to resign from my current seat, and hopefully be appointed to seat #1 by the remaining Board members for a 4 year seat.
Mr. Hernandez: Ok, so at this point the Board has a resignation from Jorge Cepero. Ms. Wald: Should we have Jorge write out his resignation?
Mr. Hernandez: I should have some of those here. Ms. Iglesias: He's seat #1?
Mr. Hernandez: Yes.
Ms. Wald: The seat that he's in is #4.
Mr. Cepero: It says here seat #3, what you handed out says seat #3. Ms. Wald: What seat is he in?
Mr. Hernandez: It's fine, seat #3 will be for 4 years, that's fine. Ms. Wald: No, what seat is he in now that he's resigning from? Mr. Hernandez: He was resigning from seat #4.
Ms. Wald: Ok, so you're doing a resignation of Villa Portofino East CDD, seat #4, effective today, February 11, 2019 at 12:20 p.m., and then just sign it. Then what the Board needs to do is a motion to accept the resignation of Jorge Cepero, seat #4.
Mr. Dupre: I move that we accept his resignation.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, accepting the resignation of Jorge Cepero from seat #4 on February 11, 2019 as stated on the record was approved.

Mr. Hernandez: Since there are only two other Board members, the motion carries, and as of this point the District then will have another vacant seat, does the Board have anyone they would like to appoint?
Mr. Dupre: I would like to appoint Jorge Cepero to seat #3.
Mr. Hernandez: So, I have a motion with a nomination to appoint Jorge Cepero to seat #3, do I have anyone seconding that motion?

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, appointing Jorge Cepero to fill the unexpired term of office for Seat #3 was approved.

Oath of Office for Newly Appointed Supervisor(s)
Mr. Hernandez: So, Jorge if you would just please print your name, read the entire statement, and if you agree with the statement could you please sign it, and unless anything has changed from your address, county of residency, telephone number and email, you can just put, 11all that on file", and the part that I will need you to fill in is today1s date, February 11th, and the other part I will take care of as a notary of the state, don1t worry.
Mr. Cepero: Ok.
Mr. Hernandez: Alright, so now we have dealt with seat #3, is there anything else we need to do at this point?
Ms. Wald: No, just the election of officers.
Mr. Hernandez: Alright, so the resolution, how do you want to do that one? I will show Jim Dupre receiving those votes, and his seat is serving for 4 years.
Ms. Wald:  Yes, and  what you1 ll have to do is, you1 ll have some language  as to, even though  that  was what  was cast,  in  paragraph 1, you1 re  going to  have  to  add  a  paragraph

stating that Nancy and Jorge are currently serving in other seats, and therefore, could not be elected to whatever those seat numbers were, #1 and #3, so that the minutes are correct.
Mr. Hernandez: Ok, so we need to have a motion adopt resolution #2019-01 in final substantial form pending District Counsel's approval.
Ms. Wald: Well, as stated, yes.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, Resolution #2019-01 canvassing and certifying results of the Landowner's Election in final substation form subject to legal review as stated on the record was approved.

to do.

Mr. Hernandez: Alright, then item B doesn't apply, and item C, and D we will need

Ms. Wald: No, we're done.

Consideration of Resolution #2019-02 Electing Officers
Mr. Hernandez: Moving on to resolution #2019-02, since the oath of two new Supervisors was administered, does the Board wish to revise the slate of officers that you have? Currently you have Nancy Iglesias as the chairman, Jorge Cepero as vice chairman, Jim Dupre as assistant secretary, Patti Powers from my office as the treasurer, I'm the secretary, and Rich Hans as an assistant secretary. You can at this point change it, and make whatever you decide to be the slate of officers.
Mr. Dupre: No changes.
Mr. Hernandez: So, resolution #2019-02 will reflect that there are no changes, and a motion to adopt that resolution would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, Resolution #2019-02 electing officers, keeping the existing slate of officers as read into the record by Luis Hernandez was approved.

 	 	

THIRD  ORDER OF BUSINESS	Approval  of  the	Minutes of the
March 21, 2016, May 16, 2016, July
18, 2016, October 17, 2016, March
20, 2017, March  27, 2017,  May 15,
2017,  June  19,  2017,  March 19,
2018 and May 21, 2018 Meetings
Mr. Hernandez: Moving on, we have minutes from March 21, 2016 all the way to May 21, 2018.
Mr. Cepero: Table please. Mr. Hernandez: Ok, table it.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Minutes of  the  March 21, 2016, May 16, 2016,
July 18, 2016,  October 17, 2016,  March 20, 2017,  March  27,
2017, May 15, 2017, June 19, 2017, March 19, 2018, and  May
21, 2018 Meetings were tabled.

FIFTH ORDER OF BUSINESS	Consideration	of	Landscape
Maintenance Agreement with Trimscape
Mr. Hernandez: Moving on, what we have listed here is consideration of the landscape maintenance agreement with Trimscape, and the first action that needs to be taken is, and Robert if you would just please guide me through the  process. The District currently has an agreement with Tropical Touch.
Mr. Canto: Yes, correct.
Mr. Hernandez: So the first action that we need, and from what I understand, and part of what I'm trying to do, is put on the record what you, and I, have been doing by exchanging emails, and as of this point your firm as the field manager has seen that the services that this company is providing is not up to the quality, and satisfaction of the District.
Mr. Canto: Correct.
Mr. Hernandez: So, the first action that we need to take is to terminate that contract. Now, if you want to terminate it for cause, the District can do it, but we would

have  to have  approval  of  everything  that is said.	Typically, and normally, what is suggested is to terminate it and all of our contracts have a termination clause.
Mr. Dupre: Is there a penalty? Mr. Hernandez: No.
Mr. Dupre: Ok.
Mr. Hernandez: We will just send them a letter giving them the 30 days. Mr. Dupre: I move to terminate them.
Mr. Hernandez: Ok, thank you.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing staff to terminate the contract with Tropical Touch as the landscaping company for the District was approved.

Mr. Hernandez: Now, based on that you're suggesting to use Trimscape, and what I understand is that they're going to be providing similar services as those that were in the contract with Tropical Touch, and it's going to be at the same price.
Mr. Canto: Yes.
Mr. Hernandez: Alright.
Mr. Dupre: I move that we approve them.
Mr. Hernandez:	So, the motion would be to authorize staff to enter into an agreement with Trimscape, and accepting the proposal that was included in the agenda.
Mr. Dupre: What's the term?
Mr. Canto: It's for a year but, they still have the 30 day termination clause. Mr. Dupre: Ok, perfect.
Ms. Wald: And, I need to do an agreement with them.
Mr. Hernandez: Yes, that's what I'm asking for in the motion, and this will be taken as an exhibit rather than being the agreement of the District.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, accepting the proposal from Trimscape Landscaping, and authorizing staff to enter into an agreement with the vendor to serve as the landscaping company for the District was approved.

SIXTH ORDER OF BUSINESS	Ratification	of	Engagement
Letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2018
Mr. Hernandez: Moving on, the next action that I need from the Board is to ratify the engagement letter with Grau & Associates to perform the audit for fiscal year ending September 30, 2018. I have revised the price, and it's the same one that the Board has approved.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, ratifying the engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30, 2018 was approved.

SEVENTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Ginger?

Attorney
Ms. Wald: Nothing to report.

Engineer
Mr. Hernandez: Nour?
Mr. Shehadeh: Well, I'm here to listen to what you have.
Mr. Hernandez: One of the items that I have, and I'm taking advantage of the meeting, is it is my understanding that in the lake there are going to be some changes, and I don't know exactly what those changes are. It is my understanding that you have been provided with some information, and I don't know if you've had the time to review that information, and I don't even know what the status of it is.

Mr. Shehadeh: It's been probably a year now, right Jorge, that I got that email back from you?
Mr. Cepero: Yes.
Mr. Shehadeh: He forwarded, I think, some site plans, some drain definitions, and the time. So, we reviewed those, and we had comments, and I sent it back to Jorge, and we requested some information but, we never got that back. I think I have two emails back and forth, so I'm not sure if anything took place in the field, or it's still in the process, or what?
Mr. Cepero: It's still in permitting. Mr. Shehadeh: Ok.
Mr. Hernandez: Alright, so if you would just please keep up posted, we would greatly appreciate it.
Mr. Shehadeh: When you say permitting, from them, or from the city? Mr. Cepero: From them.
Mr. Shehadeh: And, my question to you, if they get a permit, because that's the issue I had with the calculations that they had, if they get a permit from them, and the county, as a District engineer, do they have to get our approval first, or does that matter?
Ms. Wald: As to?
Mr. Shehadeh: As to, we are the engineers for the CDD, the changes that are taking place in the lake, and in the drainage system.
Ms. Wald: You still have to move forward as to the approval as to any type of alterations dealing with the CDD, as long as you're not going to have an issue where there's going to be some problem with the system itself. It's completely up to the Board how the Board is going to proceed with that.
Mr. Shehadeh: Well, that's what I'm saying, because they're already proceeding with their permit which means they are in the system with them, we never had said yes or no to what we had been provided with, so does that matter? That's what I'm saying, talking from a legal point of view, not an engineer point of view.

Ms. Wald: Well, it depends actually what had transpired previously. I read the minutes, and from what I read in the minutes you had a concern as to some of the calculations.

Mr. Shehadeh: Correct.
Ms. Wald: And, had provided that concern, and it was moving toward, I thought, or the way I read this, was some revisions, and then moving forward with DERM, and getting the opinion from DERM whether they believe that it met their requirements, and that was going to be provided to you. I don't know what occurred thereafter.
Mr. Shehadeh: I haven't seen anything after we made a request for the calculations. We made some comments on the calculations but, nothing came back, unless I missed it Jorge, so if you can send me something.
Mr. Cepero: No, DERM had comments on paperwork stuff, not about calculations or the job itself. I mean they asked for information on irrigation source, whether it was city or a lake, and I thinl< they asked for an additional set, but nothing on the actual issue of calculations.
Ms. Wald: Well, my suggestion would be to send that to the District engineer for your review, and see if that satisfied the concerns that you have, of course, they haven't issued the permit yet either, have they?
Mr. Cepero: No.
Mr. Shehadeh: Are you close to getting the permit? Mr. Cepero: Hopefully, yes.
Mr. Shehadeh: That's my point, if they get the permit from DERM, and we still have that issue hanging, what's next?
Ms. Wald: Well, it depends on how that's going to affect the CDD. You have to report that to the Board, the Board then has to make a determination on whether the Board wants to proceed or not, when you're dealing with a CDD owned  system, because I don't know if it's a situation where it's the system as to the drainage, or you're dealing with something else, such as realty because there's two different ways that can

go, and making that determination, providing that information to the Board for the Board to be fully advised to decide which way they want to go.
Mr. Shehadeh: Sounds good.
Mr. Hernandez: Unless anyone has any questions for Nour, I will be moving to the next item.

Field Manager
Mr. Hernandez: Under the field manager, is there anything else you need to indicate to the Board besides the agreement for the landscape?
Mr. Canto: No, that's it.
Ms. Wald: Can I ask you one question, just because I'm looking now at the agreements. The agreement for the installation of some work that was being done by Tropical Touch, has that been completed?
Mr. Hernandez: Yes.
Ms. Wald: Ok, and all paid for, and zeroed out? Mr. Hernandez: Yes.
Ms. Wald: Ok, I just wanted to know that before the termination.
Mr. Canto: I know they have a couple more bills that they sent me but, it was for the CDD, and I don't know if we've been paying it, Prime, or what, so I'm just looking for clarification from them.
Mr. Hernandez: If it's anything for the CDD, you need to, once the work has been done, you send it to me, and the CDD pays them.
Mr. Canto: Ok.
Mr. Hernandez: You're the one who approves that the work has been done but, the part that I know for the contract bid you're seeing, that one I believe has been paid a long time ago.
Ms. Wald: The installation agreement? Mr. Hernandez: Yes.

Ms. Wald: I just want to make sure it's done before you're sending that out so you don't have any problems with them, with final accounting.
Mr. Hernandez:	Supposedly the process is to check to see what you have pending from the CDD.
Mr. Canto: Sure.
Mr. Hernandez: And, let us talk before I send the letter. Mr. Canto: Ok.
Mr. Hernandez: Part of the concern is, once you send the letter typically the vendor will stop providing the services.
Mr. Canto: Right, ok, and they actually billed us for the first week of February, but they never went out there.
Mr. Hernandez: That's one of the items, and that's why I said that, the precise process is that you certify that they did the work, and then I pay them. If you don't certify, I don't pay them.
Mr. Canto: Ok.
Mr. Hernandez: So, they may send the invoice directly to us but we don't pay them until we hear from you.
Mr. Canto: Ok.

Manager
Mr. Hernandez: Moving on, as the manager I have nothing to present at this time.

EIGHTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: The next item I have is financial reports. Does the Board have any questions on the financials?
Mr. Cepero: Yes, on page 9 of the check run the second item for Wells Fargo, that's the trustee, there's two $3,500 payments on the same date, I just want to make sure that's not a duplicate entry?

Mr. Hernandez: One is for the Series A, and one is for the Series B. Mr. Cepero: Ok, no questions then. I make a motion to approve.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

NINTH  ORDER OF BUSINESS	Supervisors	Requests	and
Audience Comments
Mr. Hernandez:   Are there any  other  Supervisors request?	Not hearing any, I just want to indicate for the record that there is no audience today.

TENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman/ Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, April 15, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman
Vice Chairman Assistant Secretary

Also present were:

Ginger Wald Luis Hernandez Rich Hans Nour Shehadeh Yanely Moreno Eric Weiner

District Counsel District Manager
Governmental Management Services District Engineer
Prime Management Group Resident

FIRST  ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND  ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #1 (11/2020) and Seat #4 (11/2020)
Oath of Office  for Newly  Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: Moving on to item No. 2, I just need to remind the Board that you have seat #1 and seat #4 vacant. Does the Board have anyone they would like to appoint for that vacant seat?
Mr. Cepero: Not at this time.
Mr. Hernandez: So, the entire section 2 will be tabled.

THIRD ORDER OF BUSINESS	Approval  of  the  Minutes  of the
March  21,  2016,  May  16, 2016,
July 18, 2016, October 17, 2016,
March 20, 2017, March 27,  2017,
May  15,  2017;  June  19,   2017,
March  19,  2018,  May  21,  2018
and February 11, 2019 Meetings
Mr. Hernandez: Moving on to section 3, you have approval of the minutes of the March  21, May 16,  July 18 and October  17, 2016.	Also, the meetings for March 20,
March 27, May 15, June 19 of 2017, and then March 19, May 21, 2018 and February
11, 2019.
Mr. Cepero: Motion to approve March 21, 2016, and table the rest.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, the Minutes of the March 21, 2016 were approved,  and May  16, 2016,  July  18, 2016,  October 17,
2016, March 20, 2017, March 27, 2017, May 15, 2017, June
19, 2017, March 19, 2018, May 21, 2018 and February 11, 2019 Meetings were tabled.

FOURTH ORDER OF BUSINESS

Discussion of Drainage Issues
- Concerns and Solutions

Mr. Hernandez: Next we have discussion of the drainage issue, so let me just start and take the lead, and Yanely please help me to understand it. What the District has been informed of, and I received an email from the resident Eric letting me know that on the residential side that it seems to be that the drainage system is not properly working. I know I was working with Robert Cantu but he could not be here for some reason so we don't have the full details. What is the portion that you know as to what the problem is?
Ms. Moreno: Ok, I'm aware that there is flooding issue, and maybe caused by lack of maintenance.
Mr. Hernandez: So, all we know is that we have a flooding problem. Ms. Moreno: Yes.

Mr. Hernandez: No inspection has been made, nor has there been a discussion with the District engineer that you're aware.
Ms. Moreno: Right, I'm not aware of any of that.
Mr. Cepero: So, why are you saying it's a lack of maintenance? Ms. Moreno: Because that's what I have on Robert's emails.
Mr. Cepero: Who's Robert?
Ms. Moreno: Robert is the manager of the property.
Mr. Cepero: Why is he saying there's a lack of maintenance? I thought we were cleaning the drains regularly?
Ms. Moreno: Yes, the last cleaning was done in 2016-2017, so it's been like 2 years that it hasn't been done.
Mr. Cepero: Why didn't we do it last year?
Ms. Moreno: I'm not sure, I don't have that information. Ms. Iglesias: She just took over for Robert.
Ms. Moreno: Yes.
Mr. Cepero: Do you know why we didn't do it last year?
Mr. Hernandez: I have no idea. The part that I know, and let's try to shift this  and give it a proactive action, Nour was asked to come to the meeting today, and for some reason he's not here. I just called him on his cell, he's not answering it. The District can only undertake the actions that the Board has allowed us to do. As I was speaking to some of the Supervisors prior to the start of today's meeting, we will have a meeting in a month approximately but just to be exact, the next meeting will be on May 20th. Rather than give another 30 days for this issue to be taken care of, one of the proactive actions that we can take is, try to get direction of a not to exceed to start cleaning or TVing, or whatever needs to be done, and as long as we don't exceed the amount that has been given, we will be able to come back with some answers.
Mr. Cepero: But, don't we already have money in the budget for cleaning the drains?
Mr. Hernandez: No, what we have done in the past is we used the last cleanup that we had, the District spent $3,700, and that's the only part I can attest to but, whether it was the entire parcel being done, or it was just a portion, I don't have the

details of that. The part that I can tell you is that the District could allocate, and I'm using that number as part of the number the Board can authorize, is that if we spend in one area $4,000 for giving a rough number with an area that we have a problem, I think it would be wise to authorize a not to exceed amount of $8,000.
Mr. Cepero: Do you have proposals for cleaning the drains? Ms. Moreno: I can get them.
Mr. Hernandez: So, we can take two actions, we can go back, and get some proposals, come back in a month to show you the proposals, and say let's wait and do the cleanup, or you can authorize a not to exceed amount now, and internally staff will have a not to exceed amount to work with, move forward, so that way we'll come next month, and if required, part of the discussion that we're having is that, it may be, and it appears that it's not only a cleanup issue, it may be that pipes need to be TV'd. If that comes to be the case, it is likely that we're facing something that is not a regular maintenance issue. If that is the case, my approach and my suggestion is to be a little bit proactive, so that when we come back in a month, we will be able to tell you if we have a major problem, what that problem is, and how to solve it, so that's the reason for my direction.
Ms. Iglesias: I agree. Ms. Moreno: I agree.
Mr. Hernandez: So, if the Board so wants to define the amount not to exceed, and give discretion to staff so that we will be able to work between the engineer, the field management company, and the regular management company of the COD to work and get this done, and hopefully come with a nice report to the next meeting, or we can come back, and just get you the quotes, and we come to the next meeting with a report as to how much it will cost.
Mr. Cepero: They don't need to have the quotes approved by the Board?
Mr. Hernandez: As long as it's within the not to exceed amount, no. You can appoint one of the Supervisors as we have done in the past to be the one giving the final blessing to the process, but the part that is required from the COD to be able to utilize the operation and maintenance funds is to have a blessing for a not to exceed amount.

Ms. Wald: And what you're doing.
Mr. Hernandez: Which is limited to the cleanup of the drainage system.
Ms. Wald: Well, what you're talking about is the COD TVing and videoing and cleaning, depending on what it shows on the video.
Mr. Hernandez: Correct.
Mr. Cepero:   We did TV previously  for the drains?	That's not usually done for
drains.
Mr. Hernandez: We did some portions because back in 2015, and I'm just going
by memory, we had some issues that there was a pipe that was broken by some trees, and roots were entering into the system, and that was what was clogging the drainage system every time. Supposedly at that time, they came, they removed the roots, they fixed the pipe, and in theory if the pipe is sealed, no roots will get in. The problem is if you a have minor crack, the roots start going to water, and they're going to enter into the pipe. Whether we're facing something similar right now, I don't know. All I can report is what has taken place in the past.
Mr. Cepero: Can we also get quotes to do regular maintenance, not wait until there's a problem somewhere?
Ms. Moreno: Ok.
Mr. Cepero: And, have that brought to the Board so we can have an ongoing process.
Mr. Hernandez: Not only that, you will have it as a line item, there will be a line item in the budget.
Mr. Cepero: Exactly. We don't have that line item now?
Mr. Hernandez: We have that as a contingency, that has always been handled as a contingency.
Mr. Cepero: I'm assuming this all has to do with drainage pipes, but you just mentioned flooding. Is this what we're thinking? Is this the homeowner that you just mentioned had a problem? Would you like to speak a little bit as to your problem sir?
Mr. Weiner: Water would typically come on two thirds into my driveway, and as cars go through the road, creating wave issues that would then create a wave that would go up against my garage door, and water would then come into my garage under

the garage door. My understanding from say two years ago when Eli Pluzyaki was our temporary property manager that he had the lines scoped out, and Roto Rooter cleaned it, and within less than a month, during the next rain storm, that flooding was right back.
Mr. Dupre: We're going to get your address to see if the area, like where it went up into your garage, what length of the road does it apply to? Like at what distance do you think was the highest water level, so they can understand where to concentrate on finding a problem?
Mr. Weiner: On 30th Avenue. This is the pool area. Mr. Dupre: Which one is 30th, can you label it?
Mr. Weiner: This is the pool, here's the entrance gates. Mr. Dupre: And your house is where?
Mr. Weiner: I am right over here.
Mr. Dupre: Ok, so it flows from where to where?
Mr. Weiner: Typically, from near the pool to the area where the cul-de-sac is going to the north end.
Mr. Dupre: Ok.
Mr. Weiner: There is a lake back here, and there's also a lake on the other end, and again, I'm right in the middle, and here's one of the drains, and here I am, and I'm in the low spot, lucky me but, typically from the pool area, just before the cul-de-sac.
Mr. Dupre: That's the highest water right there?
Mr. Weiner: Yes, this is the highest, and this is the only area that floods, the south end does not flood because I'm told that water goes into the lake, and at the north end all that water goes into that lake.
Mr. Dupre: I got it, ok.
Mr. Hernandez: So, how does the Board want to move forward with this?  Do you want to authorize a not to exceed amount, appointing a Supervisor to give the final blessing of that part? Or do you want us to get you some quotes and bring those back to the next meeting?
Mr. Cepero: Hold on, I want to understand this.

Mr. Dupre: He's Googling it. My preference would be not to waste a lot of time with this, and if we wait another 3 days, we get another storm, so let's get this started as soon as possible so I would like to go with a not to exceed amount, and get her started.
Mr. Hernandez: And appoint some Supervisor to lead the group as to the steps that need to be taken?
Mr. Dupre: Yes, and Jorge since you're very knowledgeable about all those roads, would you mind taking a look at the bids once they come in?
Mr. Cepero: Sure.
Mr. Hernandez: So, the amount will be $8,000, is that fine with the Board? Mr. Dupre: Yes, I move that we do that.
Mr. Hernandez: And the appointment would be for Jorge Cepero to give the final blessing to the process.
Mr. Dupre: Yes.
Mr. Cepero: Hold on, I'm sorry sir, which building is your house? Mr. Hernandez: Here, this one.
Mr. Cepero: Oh, so you're right by the entry, so you're saying from here to here it floods?
Mr. Weiner: Yes, and at least 40% to 50% of the street floods, of course at the extreme it might only be 2" or 3" of water.
Mr. Cepero: Well, you have a lake back here too.
Mr. Weiner: No, we don't, there's a south lake and there's a north lake.
Mr. Cepero: So, you're not this house then? Can you point on this map where you're at?
Mr. Weiner: On the map?
Ms. Wald: Well, what's your address, let's do it that way.
Mr. Weiner: I'm 1052 NE 30th Avenue, and I'm right there in the middle on the west side.
Mr. Cepero: So, I think there's a lake connection here somewhere.  So, were you the gentlemen where we did those root cleanings? Is that your area that was addressed?
Mr. Weiner: Yes.

Mr. Dupre: When Eli was here, he said that Eli had it cleaned out, and then all of a sudden, 30 days later it was flooding again, so it wasn't what Eli did.
Mr. Cepero: Well, there has to be several inlets throughout this area.
Mr. Dupre: So, you're going to have to get the engineering plans to see exactly where that is.
Mr. Hernandez: Correct, that's the first step.
Mr. Dupre: Yes.
Mr. Cepero: That's surprising the whole road would flood, so I think we need to get Nour involved.
Mr. Dupre: Yes.
Mr. Hernandez: Sure.
Mr. Cepero: And, we need to get him out there during a, I'm sorry, Nour is the District engineer, so he needs to get out there during a rain event, or maybe the vendors need to get out there during a rain event. I don't understand why if we did that cleaning a couple of years ago why this is happening to this magnitude.
Mr. Dupre: That's the other thing, we need to know what they did before so that the people that you hire, understand, "hey, this didn't work, what's going on? Maybe they missed a pipe going into the lake?", or whatever.
Mr. Cepero: Can you see in the records where the location was that was supposedly cleaned the tree roots that were causing a problem? So, we need to do a little bit of detective work and find out where the problem is.
Ms. Iglesias: Yes.
Mr. Cepero: Because either we didn't fix it last time, or we only fixed it partially, so maybe there's more than one location with a problem.
Mr. Dupre: Well, she's going to be consulting you before she does anything so, you'll be getting the bids and you can help with that.
Mr. Cepero:	And then, we need to have a maintenance line item for all the
drains.
Ms. Iglesias: Moving forward, yes.
Mr. Cepero: Is there any other places that this is happening?

Mr. Hernandez:	I don't know, that would be a good question for the field management company.
Mr. Dupre:	He says no, because he says that as you go out north, that lake takes care of that drain, there's never a problem.
Mr. Cepero:	Well, all the drains connect to the lakes, so there's something stopping it to get to the lakes.
Mr. Dupre: Ok.

Mr. Cepero:	So, maybe like you said, the roots grew back, but that's pretty aggressive within 2 years.
Mr. Dupre: But he said it happened again in 30 days. Mr. Cepero: Oh, 30 days it happened again.
Mr. Hernandez: That's what he's saying, yes. Mr. Cepero: So, we didn't fix anything then.
Mr. Hernandez: To me, that's part of the issue.
Mr. Weiner: My understanding is that middle section is only dry wells that the runoff saturates into.
Mr. Dupre: The engineer will confirm that, he has all the plans, so we're going to look into that as well.
Mr. Cepero: Well, this hasn't been happening for 15 years.
Mr. Weiner: I've only been a resident for 3 years, and I was greeted by this 2 weeks after I moved in April, 2016.
Mr. Cepero: Ok.
Mr. Hernandez: So, there is a motion on the table appointing you to be the contact person to describe what the District is doing. District staff is going to be working on it, meaning the field group, the District engineer, and the management company and the Board has authorized to get anything that is required for solving this drainage issue in an amount not to exceed $8,000.
Mr. Cepero: $8,000, I thought you said $3,000 before? Ms. Iglesias: No, $8,000.
Mr. Hernandez: No, $3,700 is what we spent last time when we did the cleanup. Mr. Dupre: But it might not have been up to this area, not this larger area.

Mr. Hernandez: I'm using that as part of my rationale for the numbers that I just presented. If it were a minor issue, we would use close to $4,000, and if we see some video that it shows us we're facing something bigger in magnitude, I'm just trying to estimate a number that would be enough.
Mr. Dupre: And you will be involved in approving that once you see the paperwork Jorge.
Mr. Cepero: But there's no minor or major. A plug in your bathtub makes it overflow. If you throw a little bit of water it doesn't. If you throw a lot of water it will. It's still just a plug but, let's leave it at $8,000 just to be cautious, but it shouldn't be anywhere near that but, let's only authorize the, let's call this an emergency repair, or emergency maintenance, and then we'll address ongoing maintenance because I would like to get proposals to clean all the drains throughout the District, and make sure that any other maintenance items are being handled.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing a not to exceed amount of $8,000 to proceed with the drainage research and cleanup to provide a solution to the flooding issue as stated on the record, and appointing Jorge Cepero as the contact liaison to review the bids and give the final go ahead on the process on behalf of the District was approved.

FIFTH ORDER OF BUSINESS	Consideration of Landscaping
Items
Termination of Tropical Touch
Consideration of Landscape Maintenance Agreement with Trimscape Corp.
Mr. Hernandez: Moving on, the next item that we have is consideration of the landscaping items. I don't know if you're aware of that or not.
Mr. Cepero: Of the what?
Mr. Hernandez: The landscape items, we have a company that was terminated, Tropical Touch, but there is no record from the COD of the termination. The issue was passed on to Robert but, the only letter that exists is from the homeowner's side, and the company that was providing the services stopped providing services to the COD. That took place back in January of this year, so District Counsel passed on to Robert a

letter that needs to be signed by that company accepting that they have been terminated, and once we have a termination letter we will be able to enter into a new contract. I don't know the status of any of that.
Ms. Iglesias: You didn't get that?
Ms. Moreno: Well, I don't have that termination letter, he didn't forward that to
me.
Mr. Dupre: Do you have his cell number?
Ms. Moreno: Yes, I do have his phone number, but I texted him.
Mr. Dupre:	Ok, well if you don't get a hold of him send me an email, and I'll
follow up with him.
Ms. Moreno: Ok, so a termination letter from which company? Mr. Hernandez: Tropical Touch.
Ms. Moreno: Ok.
Mr. Cepero: And the old company has to sign the termination letter before we can hire somebody else?
Ms. Wald: Well, here's what happened. So, originally from the last meeting you did the motion to terminate Tropical Touch Landscaping, you knew that you had to do a 30 day notification, what was determined later on was that they actually hadn't been out there because there was some type of confusion or something happened with notification to the company, as to the termination of the HOA portion, but they included the COD from Robert's side, and so if you were just going to do a straight termination letter, basically, the Tropical Touch landscaper could come back and say, pay us. So that would be the COD ending up basically paying money when they should have had a termination before, and so in discussions with Luis and Robert, we prepared a joint consent for a mutual termination and release, we're not holding them responsible from that date forward, they're not going to hold us responsible, the COD, for any cost perspective from that day forward. That was prepared, and sent over a month ago, so I followed up to see what happened with that, with Luis, and we haven't received anything, and then I heard back from Robert, and I said, Robert what happened to the joint consent, was it submitted to them, did you talk to them, were there any questions, and I haven't heard anything, did you hear anything?

Mr. Hernandez: No, I have not heard anything.
Ms. Wald: So, that's your problem, he could have just sent the termination letter but we were attempting to get the release so we could walk away.
Mr. Dupre: Apparently, he's no longer with the company.
Ms. Wald: But, now you're in a position where you don't have that.
Mr. Dupre: Well, if he doesn't respond then we'll have to send him a letter, and you take over, and get it done.
Ms. Moreno: Yes.
Mr. Hernandez: In the meantime, so that the Board is comfortable, the District has made arrangements to have the new landscape company, that being Trimscape Corporation on an interim basis. We cannot sign a contract with them because we still need to finalize the other one, but as per my understanding they are providing services, and we'll pay them as they provide those services.
Ms. Moreno: So, we do have the contract.
Mr. Hernandez: Yes, well, landscaping is being done. No one has abandoned that service. The part is, we don't have a formal agreement with the current company, and we're trying to finalize that.
Mr. Dupre: Ok.
Mr. Hernandez: So, as we get informed, we will report back to the Board at the next meeting.

SIXTH ORDER OF BUSINESS	Consideration	of Payment	and Agreement

User	Fee Disposition

Mr. Hernandez: Moving on to item No. 6, we have consideration of user fee payment and disposition agreement, anything that needs to be expressed regarding that agreement?
Ms. Wald: No, it's a standard agreement that was requested.
Mr. Hernandez: So, based on that, a motion accepting the user fee payment and disposition agreement from the COD, and by accepting it, authorizing the appropriate officials to execute the document.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, accepting the User Fee Payment and Disposition Agreement, and also authorizing the proper District officials to execute the document was approved.

SEVENTH ORDER OF BUSINESS	Acceptance	of	Audit	for
Fiscal Year Ending September 30, 2018
Mr. Hernandez: Moving on, we have acceptance of the audit for fiscal year ending September 30, 2018, a copy of which has been passed on to the Supervisors. It's a clean audit, and unless the Board wants me to go over it, I would suggest a motion to accept the audit ending on September 30, 2018.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the audit for fiscal year ending September 30, 2018 was approved.

EIGHTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Ginger?

Attorney
Ms. Wald: Nothing to report.

Engineer
Mr. Hernandez: There is nothing from the engineer.

Field Manager
Mr. Hernandez: Anything further from the field? Ms. Moreno: No.
Mr. Hernandez: I will be sharing my contact information with you so we can work on that project proactively.
Ms. Moreno: Ok.

Manager
Mr. Hernandez: As for the manager, I do want to indicate to the Supervisors that the next scheduled meeting is for May 20th. It is my intent at that time to start working on the proposed budget.
Mr. Cepero: That's going to be the first meeting?
Mr. Hernandez: The first meeting for the budget, yes, May 20th.

NINTH ORDER OF BUSINESS	Financial Reports
Approval of Check Run Summary
Balance Sheet and Income Statement
Mr. Hernandez: The next item we have in our agenda is the financial reports. Tab A contains the check run summary, and tab B has the balance sheet and income statement. Unless you have any questions, a motion to approve financials would be in order.
Mr. Cepero: Yes, this second charge is a lot higher than the other ones, is this the lift station?
Mr.  Hernandez:  Yes,  but they  are different invoices.	I will have to pull the invoices to see what it is they are charging us but, it's all related to the lift station.
Mr. Cepero: They're all the same date, that's what's weird.
Mr. Hernandez: Yes, they break it down into some services, and I don't know the details, I will have to pull the actual invoice.
Mr. Cepero: So, each one is for a different type of service? Mr. Hernandez: Yes, they just break it down into pieces.
Mr. Cepero: And is that amount more or less normal? Mr. Hernandez: Yes, that's what we normally pay.
Mr. Cepero: Ok.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

TENTH ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Hernandez: Are there any other Supervisors requests? Not hearing any, are there any other audience comments? Anything else you need to express to the Board?
Mr. Weiner: Well, I noticed that there are two vacant seats on this Board. How does one find out about openings? Three years I've been a resident, and I haven't recalled any notifications about openings, so what's the mechanism for getting a seat filled? Does the Board have the power to appoint vacancies, or do you have to go through the election process? The outside election process for every 2 years on a general election? What's the process? I'm just curious.
Ms. Wald: So, I'm going to tell you generally from the legal side, and then we'll fill in the factual for each one of these. So, a Community Development District, being a special purpose governmental entity, at first when it is established for the first 6 years and also 250 registered voters that are in the community, they have landowner's elections. So, until those two things actually happen, the elections occur by the people that own property, which of course you're a property owner, you will be one of the electors. What happens with that is every 2 years, there is an advertisement and it actually goes in the paper, advising of a landowner's election. Landowner's elections are normally held in November, and at that landowner's election people get to cast their votes, and you would get one vote because you own one piece of property, I'm assuming, and then other landowners would also get to vote, and they can also vote by proxy. They choose the Board member that's up for that election, and it's every  2 years, we have staggered terms, so some people serve 2 years, some people serve 4 years. Once we get to that point of the 6 years of establishment, and 250 registered voters, which we receive from the Supervisor of Elections office, then it goes to general election. So, then you actually get to go and vote, so you would go ahead, and in June of each year, go to Miami-Dade County Supervisor of Elections, fill out the forms, say I want to run for let's say seat #1, for the Community Development District. If somebody else fills out the paperwork as well, then you have an actual election, it will be on the ballot. If nobody else fills out the paperwork, then you would win unopposed, and then you would be seated 2 weeks thereafter. So, that again, has to happen before you go to a general election, and eventually they do go to general elections because you're

going to have enough registered voters, and then each one of the landowner's seats disappears, and everything is done by general election. If nobody runs, which unfortunately sometimes happens, because people just aren't that interested, then what will occur is the individuals stay in their seats, they're called holdovers until we can go ahead and get a get replacement, until that time, the Board, when they have a vacancy, such as we have two vacancies now, they're the ones that actually vote, and make a determination to appoint somebody for that seat, for the unexpired term. Whatever the remainder of that term is, whether that term is a year, two years, three years, or four years, the Board would have the authority, they would nominate someone, then second that nomination, and then they would appoint. So that's how it works, so it's kind of a three-fold, it's not just one process, it goes a long time, and so that's how it is generally.
Mr. Hernandez: Specifically the District has not reached the 250 registered voters, so we are still in a landowner's election, and last November there was a landowner's election, and at that time, based on the results of that landowner's election, two individuals were appointed to those seats that were up for election, and as Ginger was explaining, at this point we'll continue to be in the landowner's election until we reach the 250 registered voters.
Mr. Weiner: So, it's landowners only, not residents. Mr. Hernandez: Yes, landowners only.
Ms. Wald: Yes, landowners, so if you own your home then you would have one
vote.
Mr. Weiner: The problem is, we have 122 occupied units at VPE, so that's
nowhere near the 250 registered voters that is required, so it's like a standoff.
Mr. Hernandez: No because, and just for you to know, it's registered voters, the average household, if they were to have two individuals per household, you can easily reach the 250 requirement, unfortunately and sadly, we don't have that many American citizens living in that area, and that's part of what creates the problem.
Mr. Weiner: Well, be that as it may, at least 40% of the units are investor owned, which means 60%, or 55% to 60% of the units that are owned, or resident owned, what's 60% of 120, 70, so double it to 140, we're still not making the 250 threshold. Now, that seems kind of contradictory to me.

Ms. Wald: Well that's just the law, that's what the Statute provides for. If, from what you're saying, on being an investor property, so let's say you live in one property, and let's say you owned two more units, and you've rented those units out, those units that you rented out, if the individuals that live in those units were 18 or over, were a registered voter of Miami-Dade County, and obviously were residing in those units, they would be counted, and they could vote in a general election, if we got to 250 registered voters. So, it doesn't have to be a landowner for the voting portion.
Mr. Weiner: Which is totally contradictory, what Luis just said, that it has to be property owners.
Ms. Wald: No, that's for the landowner's election. They are two different things. That's for the landowner's election. We move away from landowner's elections when we get to the 250 registered voters.
Mr. Weiner: Ok.
Ms. Wald: And that's what I was trying to explain. Mr. Weiner: Ok, alright, I apologize.
Ms. Wald: No, that's ok, please, I know it's not clear cut as it sounds but, you can get to the 250 registered voters. It could be all rentals I mean we have apartment complexes that are all rental, and as long as someone registered to vote, and they live there, they can vote. Now, as soon as it becomes a general election, you can get to 250 registered voters.
Mr. Weiner: We were trying to get the community interested for a community watch program also. The Homestead PD requires at least 40 people to show interest, but we were only able to get 25, so that went to the wayside, so it's frustrating.
Ms. Wald: Yes, I know it's hard to get people involved in their communities.
Mr. Hernandez: The part that I do want you to keep in mind is that, despite whether you are a Supervisor or not, you can provide any comments that you have to this group through me, and I will pass on to you my contact information, and I know that we have exchanged emails, so despite the fact of being a Supervisor or not, your voice will be heard, and that's the part that I want you to keep in mind. If you have the time to come to the meetings, this is a public meeting, so you can attend these meetings as many times as you want, and part of our job is to help those residents who are living in

the community so let us know what those concerns are, we are limited as a unit of government in what we can do or not, but I will be more than happy to guide you through that process whenever those issues are raised.
Mr. Weiner: I appreciate it, thank you.

ELEVENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez:	Not hearing any other comments, and unless any of the Supervisors have any other questions, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, May 20, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman Vice Chairman
Assistant Secretary

Also present were:

Ginger Wald Luis Hernandez Nour Shehadeh Yanely Moreno Eric Weiner

District Counsel District Manager
District Engineer (by phone) Prime Management Group Resident

FIRST  ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND  ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #1 (11/2020) and Seat #4 (11/2020)
Oath of Office  for Newly  Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: As the second part of the agenda, we have organizational matters, and I need to remind the Board of Supervisors that we have two vacant seats, those being seat #1 and seat #4. Does the Board have anyone they would like to appoint at this time?
Mr. Cepero: No.
Mr. Hernandez: So, the matter will be tabled.

THIRD ORDER OF BUSINESS	Approval  of  the  Minutes  of the
May	16,	2016,	July	18,	2016,
October	17,	2016,	March	20,
2017,  March  27,  2017,  May 15,
2017,  June 19,  2017,  March 19,
2018, May 21, 2018 February 11,
2019	and	April	15,	2019 Meetings
Mr. Hernandez:	Item No. 3 we have approval of the minutes, and we have several meetings from May 16, 2016, July 18, 2016, October 17, 2016, March 20, 2017
March  27,  2017,  May  15,  2017,  June  19,  2017,  March  19,  2018,  May  21, 2018,
February 11, 2019 and April 15, 2019. Does the Board want to consider any of those minutes?
Mr. Cepero: Table all please.
Mr. Hernandez: Alright, so we will table of them.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, the Minutes of the May 16, 2016, July 18, 2016,
October 17, 2016, March 20, 2017, March 27, 2017, May 15,
2017,  June  19,  2017,  March  19,  2018,  May  21,  2018,
February 11, 2019 and April 15, 2019 Meetings were tabled.

FOURTH ORDER OF BUSINESS	Discussion of Drainage Issues
- Concerns and Solutions
Mr. Hernandez: Moving on, the next item we have, and one of the main reasons for today's meeting is discussion of the drainage issue. So Yanely if you don't mind, tell us what you have done with Naur, and Naur is on the phone, so tell us where we are sitting, and what it is that we need to do and enlighten us to get this resolved.
Ms. Moreno: Ok, yes, we have been exchanging several emails, and Naur, the engineer, has requested a video to see what is going on in the drainage, that way he can advise how to proceed. I asked for 3 proposals, and from 3 proposals I only received 2 of them, and I received one from Allstate Management, they did the cleaning of the drains in 2011. They didn't provide a proposal for videotaping, they said that the previous maintenance had a lot debris in the drains, and what they sent me was a proposal to pressure clean the drainage system, and the proposal is for the amount of

$2,925. I also received another proposal from DGC Environmental Services, Inc., and they included a VAC truck for 8 hours for $2,000, plus their disposal, plus a camera inspection with tech and reporting, the entire total would be $3,485 for this proposal. These are the only proposals that I have.
Mr. Hernandez: No, that's good enough. Now, have you presented either one of those to Jorge, or not?
Ms. Moreno: Yes, I did, I presented both, I sent emails, and we discussed it. Mr. Hernandez: Ok, which one is the one that you are recommending?
Ms. Moreno: I recommended that DGC Environmental Services.
Mr. Cepero: Well, hold on, no I said we're not ready to that step, I asked Nour to give his advice. First, I asked for both proposals to have the same things, including the video because one was missing the video, and we were just talking and, she was saying that the company was saying that they couldn't or wouldn't do the video, so I asked her what Nour said, and that's where we left it, so Nour, have you seen these proposals, and what was your recommendation, to do the video first, or to do the cleaning first? I'm not clear as to what it is that you asked for.
Mr. Shehadeh: I did not see any proposals, and yes, I requested the videos first. I need to see the video, and then we can decide what to do. We shouldn't proceed before seeing the video or doing the inspection.
Mr. Cepero: Ok.
Mr. Shehadeh: I remember from the test Jorge, I think we had some roots going into the filtration, and if that's the case you could clean it all day long and it's not going to work. So, we can come up with a different solution, but I need to see first what's in there, and then we will make a decision.
Mr. Cepero: Ok, so you haven't sent him the proposals? Ms. Moreno: No, I didn't.
Mr. Cepero: He's the District engineer, he needs to see the proposals to make a recommendation.
Ms. Moreno: Ok, I will send them to him.
Ms. Wald: Well, you actually just heard them Nour.

Mr. Hernandez: And he needs to see the camera video, there is a proposal that provides that service.
Ms. Moreno: The video. Mr. Hernandez: Yes.
Mr. Cepero: But we only have one proposal for a camera, I'd like to get more than one, and they both have different, they're not the same items, I don't know why the other one wouldn't provide a video.
Ms. Wald: They might not do that sort of thing. Mr. Hernandez: Right, they may not have it.
Mr. Cepero: If they don't provide that service, then we need to find somebody else that does provide that service, but if they were the ones that did it the first time, then we did get a video the first time, didn't we?
Ms. Moreno: Yes.
Mr. Hernandez: But it was with another company Allstate.
Ms. Moreno: No, it was with the same company, why, didn't they provide us with a video, Yanely?
Ms. Moreno: Ok, I don't know. One is shown as Allstate Management, and in May the second one she sent me, that proposal, then I asked her to send me the proposal with the actual video, and I'm waiting for that. Anyway, we can move forward, and look for another two from other companies.
Mr. Hernandez: My recommendation is that we already have an amount, if the Board were to adopt this, and not to exceed amount, whenever we receive the other proposal.
Mr. Cepero: Well, we already did that.
Ms. Iglesias: Yes, we already did that last time.
Mr. Cepero: Yes, but I asked for this already, and I haven't received it, so we need to get at least the two bids, I'd love to have three, but at least two bids for the whole service, including the video. Whether the video is done before or after, it's going to have to be done, so we need the cost of the video.
Ms. Moreno: Ok.
Mr. Shehadeh: Jorge?

Mr. Cepero: Yes.
Mr. Shehadeh: I don't think we should be talking about a cleaning until we see what's in there, because like I said, cleaning might not do the job.
Mr. Cepero: Fair enough.
Mr. Shehadeh: We'd be spending money for nothing.
Mr. Cepero: Right, and the last time it wasn't cleaning problem, it was a root problem, and it had to be broken up with a snake or something that ate at the roots, let's do the video, and have Naur tell us what we need to do next.
Mr. Hernandez: If you don't mind Eric seems to have a comment.
Mr. Weiner: Well, the last time it was cleaned, almost immediately the street flooded again, so whatever was done didn't solve the problem. So obviously, if it was cleaned properly, who knows, it's possible that there are other issues. Well, there are issues. Is it roots, or is it lack of a retention basin, or proper drainage at the retention basin, and I'm not an engineer, I don't know. All I know is that last week there was an event, and 3 days before that, there was another event, and according to my rain gauge, if we get at least 1/2"' of rain within a half hour, that section of the street floods.
Mr. Cepero: Nour, have you looked at the engineering plans to see whether this drain outfalls to the lake, or it's standalone?
Mr. Shehadeh: Yes, it is considered standalone. Mr. Cepero: I'm sorry?
Mr. Shehadeh: From inlet to inlet with 50 linear feet, that's all it takes. Mr. Cepero: So, it is standalone?
Mr. Shehadeh: Yes, it is.
Mr. Cepero: Ok, it does not outfall. Mr. Shehadeh: No.
Mr. Cepero: Ok.
Mr. Dupre:  So, where is the water going? Mr. Shehadeh: It just goes through the soil. Mr. Dupre: Into the soil.
Mr. Hernandez: It's a trench drain.
Mr. Cepero: How many inlets are there in that independent system?

Mr. Shehadeh: It's not the system, I think there are few inlets in the stretch of the road that we're talking about.
Mr. Cepero: There's a few inlets that are interconnected?
Mr. Shehadeh: They're not connected, the only ones that are connected is whenever you see two basins, or two inlets, usually they connect across the road, and then one of them would have 50 linear feet between them.
Mr. Cepero: I see.
Mr. Shehadeh: That's how it was done originally actually by conduit.
Mr. Cepero: So, there's two inlets connected by a solid pipe across the road, the inlets are on each side of the road, and one of those will have 50 feet of french drain.
Mr. Shehadeh: That's correct.
Mr. Cepero: Ok. So, you have no way of knowing, it's probably both inlets that are flooding.
Mr. Weiner: Well, the inlets are directly opposite each other on the street.
Mr. Shehadeh: It would make me believe that it's lack of maintenance, and the roads, and everything, so we just need to find out, and there are solutions, we can do something about it, or have a root barrier for these trees that's really causing all the issues.
Mr. Cepero: Ok. So, let's get those proposals to me and to Naur, and then we'll pick somebody to do the video.
Ms. Moreno: Ok, so I already have one proposal with a video, I can look for two more. Do we need to wait until the next meeting for that?
Ms. Wald: No, Jorge already has authority to move forward. Ms. Moreno: Ok, perfect.
Mr. Hernandez: He needs more than what you're presenting to us. Ms. Wald: Way more.
Mr. Hernandez: That should not be an item holding us back. Ms. Moreno: Ok.

FIFTH ORDER OF BUSINESS	Consideration of landscaping
Maintenance Items
Termination of Tropical Touch
Consideration of Landscape Maintenance Agreement with Trimscape Corp.
Mr. Hernandez: Moving on, the next item that we have is the landscape maintenance items. Tropical Touch, still the District has not received the full documentation, and Ginger if you can guide me on what we should do. We don't have full proof of termination of the agreement with Tropical Touch, can we move forward, since we don't have a landscape company providing services with an agreement to authorize entering into an agreement with a new company, or how do you want to handle it?
Ms. Wald: Yanely, you're going to meet with them today? Ms. Moreno: Yes.
Ms. Wald: So, you already have what was previous prepared before the meeting, we had the discussion, and what you brought was the notice of termination by your company on behalf of the HOA, that was back in January, and it was actually incorrect information that Robert had given us, that it was being terminated as to both. So, otherwise the District would have just sent that termination letter. So, what I prepared was a joint termination agreement so, we wouldn't have to pay them any money if they were making a claim that they did the work, because they haven't done any work for the COD since January. So, what you have in your possession, that I emailed to you this morning before the meeting began, and also handed you a copy because I had it in my file, was that agreement that I prepared with Luis, I don't know how many months ago, a few months ago. So, if they're ok with that, and execute on that, it's already been authorized, and Jorge can execute on behalf of the District, and then we can just move forward with the agreement I had already prepared for the new company.
Mr. Hernandez: Yes, with Trimscape.
Ms. Moreno: Ok, perfect I will have this signed today.
Mr. Hernandez: So, pending on your action, nothing further can be done at this
point.

SIXTH ORDER OF BUSINESS	Consideration	of	User	Fee
Payment	and	Disposition Agreement
Mr. Hernandez: Moving on, the next item I have is consideration of the user fee payment and disposition agreement. Have you received anything?
Ms. Wald: You had approved it, I haven't received an executed version of that.
Mr.  Hernandez:	So, we're still pending this, it's still pending to receive documents from the hotel.
Ms. Wald: I honestly don't know who has it at this point.
Mr. Hernandez: Ok, but the District has not received anything back. Ms. Wald: I haven't received anything, have you received anything yet? Mr. Hernandez: No, I have not received anything.
Ms. Wald: So, I don't know where it is at this point. I had spoken with someone from your office, I think it was Juan, to see where it was, and I haven't heard anything, so I don't know exactly where it is.
Mr. Hernandez: Alright.

SEVENTH ORDER OF BUSINESS	Consideration of Resolution
#2019-03 Approving the Proposed Fiscal Year 2020 Budget and Setting the Public Hearing
Mr. Hernandez: Moving on to section No. 7 is resolution #2019-03. This is going to be accepting the District's proposed budget, and since we have homeowners attending, I just want to make everybody clear, the adoption of the District's budget needs to be separated into two steps. The first step, the one that we're going to be undertaking today is what is called the proposed budget. What it does is it sets the maximum amount that the District can levy, in other words, letting homeowners know, and property owners know, how much the District estimates is going to be levying the assessments. The next step would be at least 60 days from today, there will be another meeting, and at that meeting the Board will be adopting the budget, and at that time that budget will be based on a precise number that cannot be changed. With that being

said, before we go to the resolution itself, I have passed on to everybody a copy of the proposed budget. The proposed budget is based on estimates, in other words, based on the expenditures that the District has seen, the management company tried to estimate where funds are going to be needed, and what are the amounts of those funds. As of this time, you're going to see that one of the fees that the management company estimates is going to be increasing, based on the current contract that we have, would be the auditing costs. It's going to be increasing from $5,100 that it was last year, to $5,300, and that correlates, and corresponds to the agreement that we have with the auditing firm. The management fees, last year were $34,391, the contract with GMS estimates that we can request the cost of living increase at this point is being determined to be 3%, and we have been informed by GMS that they're going to be exercising that as of October. So, for the next fiscal year there will be an increase of 3% on that. The webpage compliance, the webpages now are being required to fulfill all the requirements as per the ADA, Americans with Disability Act, and in order for us to be able to fulfill those requirements for blind people, the processing of the documents will be carrying an additional cost, and the last increase that we're estimating is that the electricity from $7,000 that it was estimated the prior year, based on the current expenditures we determined that it will be appropriate to have $10,000 in funds.
Mr. Cepero: Where is the electricity?
Mr. Hernandez: That would be under the field, the first line item. Mr. Cepero: The first line item is engineering.
Mr. Hernandez: No, electricity in the field, if you keep going down the column, you will see it. Oh, you're looking at Villa Portofino West, we are in Villa Portofino East.
Mr. Cepero: And what were the categories you said again that changed?
Mr. Hernandez: The first one is auditing, from $5,100 that was the actual expenditure, and based on the contract the District has with the auditing firm for the next year it will be $5,300.
Mr. Cepero: Is this our first meeting or second meeting? Mr. Hernandez: This is the first one.
Mr. Cepero: This budget meeting? Mr. Hernandez: Yes.

Ms. Wald: The proposed.
Mr. Hernandez: Just proposed budget. The next one that you see is the management fees, the current fee is $34,391 per year, and GMS is going to be exercising the 3% increase.
Mr. Cepero: Wait, hold on, the auditing that's per the last bids that we did? Mr. Hernandez: Yes sir.
Mr. Cepero: Ok. What was the next one? Mr. Hernandez: Management fees.
Mr. Cepero: Ok. The next one?
Mr. Hernandez: The website compliance. Mr. Cepero: Ok.
Mr. Hernandez: The next one would be the electricity.

Mr. Weiner: Is that based on actual usage or costs on increasing? . Mr. Hernandez: The electricity?
Mr. Weiner: Yes.
Mr. Hernandez: Actual use. The one that you have, the part the District knows as of this point is that on April 30th it has already spent approximately $4,000 so if you use the same expenditure for the remainder of the year, at the end of the year it would be close to $6,500 what the District would be spending in electricity, compared to the prior year that was only $7,000.
Mr. Weiner: What's the electric being used for?
Mr. Hernandez: I don't know that, that would be a question for her, I just know that we have several meters that are in the District's name that are passed on to the District, what is being used, I personally don't know.
Ms. Moreno: It's for the streetlights.
Mr. Hernandez: The fountain, I know that the fountain is included. Mr. Weiner: Ok.
Mr. Hernandez: It's everything at the entrance.
Mr. Weiner: Then when you say pool, isn't that the HOA?
Mr. Hernandez: That's not in the District, the pool is the HOA.

Ms. Moreno: The pool is the HOA, the fountain, the streetlights, all the lights in the community.
Mr. Hernandez: The monument at the entrance.
Ms. Moreno: All those common elements that is not inside Villa Portofino East, but the outside.
Mr. Cepero: Can you check if the lift station, if we're paying for the lift station? Ms. Moreno: I can check on that.
Mr. Cepero: I think we conveyed that to the city. Mr. Hernandez: Yes, a long time ago.
Mr. Cepero: So, let's make sure the electric bill is not here. Mr. Hernandez: It's not included.
Mr. Cepero: It's not?
Mr. Hernandez: No, I'm positive that it's not. Mr. Cepero: Ok.
Mr. Dupre: So, what would raise it so much? What's in 2018 that wasn't on last
year?
Mr. Hernandez:	The fountain  was  having  a  lot  of problems  for the 3 years,
mostly likely was out for a long time, and at the same time it is my understanding that the last time they fixed it, they increased the horsepower in the pump, so it's likely that because of that, you're having a little bit more consumption. Now, at the end of the day, the important statement to be presenting out of this proposed budget is that the District will be able to continue providing the same service that has been given up to now with no increases. Now, for you to know, it just means that at least.60 days from today is when we're going to be coming back, and the Board will have at least 60 days to review this budget, and you may go back 60 days from now, and you can decrease it from what has been presented. The only part that you are setting a cap is that we will not able to increase from what is being presented today, if the Board were to adopt this budget. With that being said, unless anyone has any other questions in regard to the proposed budget, we can go back to the resolution, and what the resolution needs to do is needs to indicate when is it that we're going to have that meeting to adopt the budget. Based on the current schedule that we have, the earliest, and the only time when the Board will

have to be able to discuss this would be at the meeting on August 19, 2019. So, part of what I need to make sure of before the Board adopts it is to confirm that we will have quorum because a special advertisement is required for this type of meeting. So, if people don't know, I'd rather go ahead, and make sure that we have a day that we can advertise.
Ms. Iglesias: I'll be here.
Mr. Weiner: You mentioned that is has to be done within 60 days, if it's August then it's 90 days.
Mr. Hernandez: At least 60 days. Mr. Weiner: Oh, ok.
Ms. Wald: You can't do it earlier, so we can't do this next month. Mr. Weiner: Ok.
Mr. Hernandez: And in July the one that we have advertised will not fulfill the 60

days.

Ms. Wald: And we have to advertise anyway.
Mr. Dupre: Looks like we're good, August 19th it is.
Mr. Hernandez: So, August 19th, and I'm suggesting to have it at the same time

as the regular meeting, that being 11:45 a.m., at the same place, 1031 Ives Dairy Road, Suite 228, Miami, Florida. With that being said, a motion to approve resolution #2019- 03 would be in order.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, Resolution #2019-03 approving the proposed Fiscal Year 2020 Budget and setting the Public Hearing on August 19, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida was approved.

Mr. Cepero: Now, can we have these meetings earlier in the year because stuff always happens, and I hate waiting until August, because that knocks us into September, it's way too close.
Ms. Wald: The answer is yes.
Mr. Cepero: We should be having this meeting earlier in the year, not wait until the end of May.

Mr. Hernandez:	Well, the Statute says that we need to present the proposed budget before June 15th, so we are ahead. Now, how early you want it, we can do that. Mr. Cepero: I realize that, I'm telling you I don't like waiting until the very end because we have meeting cancelations, and lack of quorums, and problems that arise,
so that would put us in a problem with getting the second meeting in time. Mr. Dupre: So, maybe you should do it in February for next year. Ms. Wald: February is a little early, I would say March.
Mr. Hernandez: March or April would be the ideal. Ms. Wald: Yes, April makes sense.
Mr. Dupre: March, so we can get it done by May.
Ms. Wald: Well, if you have the proposed in April, then you can have your final in
June.
Mr. Hernandez:	To give myself some room, I just made a note and we'll try to
start it next year in March.

EIGHTH ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on to staff reports, Ginger?

Attorney
Ms. Wald: Nothing to report. Mr. Hernandez: Thank you.

Engineer
Mr. Hernandez: Nour, anything else to report? Mr. Shehadeh: No, nothing else.
Mr. Hernandez: Thank you.

Field Manager
Mr. Hernandez: Yanely, anything else you need to say? Ms. Moreno: No.

Manager - Designation of District Records Office to 13155 S.W. 134th Street, Suite 125, Miami, Florida

Mr. Hernandez: As for the manager, I just need to let the Board know that GMS has moved the office that we have in Miami-Dade County to fulfill the requirements for having the records within Miami-Dade County, and for that reason we are asking for the Boa d to make a motion designating that the District records office will be located at 13155
S.W. 134th Street, Suite 125, Miami, Florida.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, designating the District records office to 13155 S.W. 134th Street, Suite 125, Miami, Florida was approved.

NINTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving on, item No. 9 contains the financial reports. Tab A has the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions, a motion to accept financials would be in order.

On MOTION by Mr. Cepero seconded  by Mr. Dupre  with all  in favor, the Check Run Summary and  the  Balance  Sheet and Income Statement were approved.

TENTH  ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Hernandez: Are there any other Supervisors requests at this time? Not hearing any, are there any audience comments?
Mr. Weiner: Yes. Who is responsible for maintaining the fountain on the circle on 30th Terrace?
Mr. Hernandez: The person that gives oversight to anything that is field related is her, Yanely.
Mr. Weiner: Because there had been a very nice water feature of 4 sprays coming in, and that was turned off months ago. I have to surmise that the pumps failed, they clogged up.
Ms. Moreno: I was there last week, no the week before and the fountain was working.

Mr. Weiner:	No, there were 4 sprays, there's a water feature, and 4 sprays coming over the top.
Ms. Moreno: Ok, and now it's from the center.
Mr. Weiner: And, I was impressed but, over the last 3 years, it appears that it required maintenance, maybe the filter is clogged, the pump is clogged.
Mr. Dupre: Yes.
Ms. Iglesias: So, where is that, because I've only always seen that it's coming from the middle?
Mr. Weiner: No, on the sides it's coming up over the top.
Mr. Dupre: Yes, I remember that, it was nice, and it's in addition to this, there was a feature that was spraying up.
Ms. Moreno: Oh, ok.
Mr. Dupre: Do we have the same management company?
Mr. Hernandez: No, we changed that. It's the same company that you're using for the pool, so you can check with them.
Ms. Moreno: Ok.
Mr. Dupre: Yes, so look into it, and see what it costs. Ms. Moreno: Ok.
Mr. Weiner: So, the question is, my question is, has it been turned off because of maintenance concerns, costs concerns.
Mr. Dupre: It's probably an oversight with the new people coming in. Ms. Moreno: I don't know.
Mr. Hernandez: She will find the answer for us.
Mr. Weiner: Now, there is some street flooding outside of VPE on 30th Terrace, is that the responsibility of the City of Homestead, or the COD?
Mr. Cepero: 30th Terrace we have to maintain.
Mr. Weiner: Alright, so there is a sewer, what appears to be a sewer, and that falls right outside the entrance to the gates on 30th Terrace leading towards the newest hotel.
Mr. Dupre: The storm drains?
Ms. Moreno: Yes, I have the map here.

Mr. Weiner: Well, I don't know if it's a storm drain, but it's a street drain, and I'm not going to get into definitions.
Mr. Dupre: I doubt that it's a street drain, it's storm drain.
Ms. Moreno: I will get you map so you can see it, so we all know where it is. Mr. Weiner: Depending on the amount of, I'm not seeing it here.
Ms. Moreno: I see this here, the problem is here.
Mr. Weiner: Alright, it's right over here, well I take that back, this is the exit for the hotel, so right here there's a storm drain.
Ms. Moreno: This here? Mr. Weiner: Yes.
Mr. Cepero: And, that's backing up like the one by your house? Mr. Weiner: Exactly, and that's on the last rain event.
Ms. Moreno: Ok, that is sitting there, so can "!e use the same company to check
to see what is going on there?
Mr. Hernandez: Yes. Ms. Moreno: Ok.
Mr. Hernandez: The budget that we have is good enough that it will cover that one as well, don't worry.
Ms. Moreno:  Ok, perfect. Mr. Weiner: That's all I have.
Mr. Hernandez: Alright, thank you Eric.

ELEVENTH ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Moving on, unless anyone has any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, August 19, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman
Vice Chairman Assistant Secretary

Also present were:

Ginger Wald Luis Hernandez Naur Shehadeh Mauricio Romero

District Counsel District Manager
District Engineer (by phone) Prime Homes

FIRST ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND  ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #1 (11/2020) and Seat #4 (11/2020)
Oath of Office for Newly Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: As the second part of the agenda, we have consideration of the two vacant seats. Does the Board have anyone they would like to appoint to those vacant seats?
Ms. Iglesias: Not at this point, we can table that.
Mr. Hernandez: So, based on that we're going to be tabling item No. 2.

THIRD ORDER OF BUSINESS	Approval  of  the  Minutes  of the
May	16,	2016,	July  18,	2016,
October	17,	2016,	March	20,
2017,  March  27,  2017,  May 15,
2017,  June 19,  2017, March  19,
2018, May 21, 2018, February 11,
2019, April 15, 2019 and May  20,
2019 Meetings
Mr. Hernandez: Item No. 3 is the approval of the minutes, and there are several meetings that are being listed, May 16th, July 18th, October 17th, and those are all for the year 2016, then March 20th, March 27th, May 15th, June 19th, all those are for the year 2017, then March 19th and May 21st for 2018, and lastly February 11th, April 15th, and May 20th for the 2019.
Mr. Cepero: I sent some corrections to your office a few months ago, but they didn't put them in here.
Mr. Hernandez: Robin sent them to you last week, the revised ones, including all the changes that you had presented.
Mr. Cepero: And I haven't been able to check those so, we're going to have to table them again.
Mr. Hernandez: Ok, table pending comments.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, the Minutes of the May 16, 2016, July 18,  2016,
October 17, 2016, March 20, 2017, March 27, 2017, May 15,
2017,  June  19,  2017,  March  19,  2018,  May  21,  2018,
February 11, 2019, April 15, 2019 and May 20, 2019 Meetings were tabled.

FOURTH ORDER OF BUSINESS	Consideration	of	User	Fee
Payment and Disposition Agreement	Board has consented to agreement but no motion passed nor received executed copy from hotel
Mr. Hernandez: Moving on, we have consideration of the user fee payment, and disposition agreement. We have not received any documents, and it is my understanding that both entities have agreed to enter into that agreement, that's with the third hotel, but the District as of yet has not received anything on that matter. So, I'm just letting the Board be aware that everything that needed to be done from the COD side has been processed but, the agreement has not been executed by the hotel.
Mr. Dupre: Do you know who's handling that for Prime? Mr. Cepero: I will follow up.
Mr. Hernandez: Alright, so we're just notifying the Board that's what is taking place with it.

FIFTH ORDER OF BUSINESS	Ratification of Platting Process
with City and County for Modifications to District's Retainage Pond - no further notification has been provided to management company
Mr. Hernandez: Moving on, we have ratification of the platting process with the city and county for modifications to District's retainage pond. Jorge, I thought that you were working on that with Nour, the District engineer, is there any further action that needs to be made from the Board? Any notification that needs to be passed on for that matter?
Mr. Cepero: No, I spoke with Nour about it, he couldn't really talk too much when I tried to talk to him, he said he was going to call me back, but he never did. I believe now he's out, I tried to reach him again before last week, it seems like he's on vacation, did we try to see if he's going to call in?

Mr. Hernandez: I can check. Hello Nour, how are you, this is Luis Hernandez from Villa Portofino East, do you have a minute for us? Ok, I'm going to put you on speaker phone since we are in the middle of the meeting, and we were talking about the conversation you had with Jorge, let me put you on speaker phone.
Mr. Cepero: Well, we didn't really have the conversation yet. Mr. Hernandez: So, now you can have it. Alright, Nour?
Mr. Shehadeh: Yes.
Mr. Hernandez: Ok, so go ahead Ginger.
Ms. Wald: So Nour, we're talking about the platting process with the city and the county for modifications to the District's retainage pond.
Mr. Shehadeh: Ok.
Mr. Cepero: Nour, I was just telling them that we started to talk about it but you couldn't do the call at that moment, and you were going to get back to me but you weren't able to, and so we haven't really gone over it.
Mr. Shehadeh: This is before I left for vacation, right? Mr. Cepero: This was right after the last meeting.
Mr. Shehadeh: No, we talked about it before my vacation 2 weeks ago that you called me, and you said you want to go over it, and I said just give me time to review it, and we'll go over it one more time because it's been a while. I know what the questions from the drainage calculations at the time we received them, and we were not satisfied with them, and that's how we left it. I'm not sure if anything happened after that, so as of today, I have not really looked at the old calculations, or anything that we received, it's been a while, and I cannot really give you an intelligent answer without really reviewing what I have in hand, and then we can pick it up from there.
Mr. Cepero: Ok, when can we talk about it after you've reviewed it? Mr. Shehadeh: Can we what?
Mr. Cepero: When will you be able to review it so we can talk about it? Mr. Shehadeh: Yes, absolutely.
Mr. Cepero: But when?
Mr. Shehadeh:	I just came back from vacation today, I'm starting to catch up with a lot of things, so just give me a couple of days, and if you want me to call you

directly, Jorge, I can, or we can put Luis on the phone, and we have a 3 way call or something.
Mr. Cepero: Yes, just call me but as soon as possible because this has been quite a while already, and we need to finish up, so as soon as possible.
Mr. Shehadeh: Yes, ok.
Mr. Hernandez: Ok, so nothing needs to be done right now. Is there anything else you need to report for Villa Portofino East Nour?
Mr. Shehadeh: No, there's nothing, oh I saw a report, I was reviewing it while I was out of the office, I think they cleaned the inlets already, and I made a comment this morning, I don't know if you saw it Luis?
Mr. Hernandez: No, I have not.
Mr. Shehadeh: Ok, I just responded to all, and I don't know who was on the email because they did the cleanup, and I think they're saying, they think the pipe was not clogged, or something, and I don't know if they can reach that conclusion without any video camera looking inside it, but anyway I made my comment, looked at it, and if you haven't received it let me know, I can forward the email to you, and we can take it from there for that issue.
Mr. Hernandez: Ok.
Mr. Shehadeh: Sounds good.
Mr. Hernandez: Alright sir, thank you very much.
Mr. Cepero: Wait, hold on, we're out of place, let me look for the email. Well, you had a question on the size of the pipe, or the hose, did you see Mauricio's response?
Mr. Shehadeh: When the guy said that  we  weren't  able  to put the  hose  on, I don't know what size of the hose? Was it a 2" hose, or is it a 1O" hose?
Mr. Romero: I know what it is, this is Mauricio speaking, and just to answer your question, or that email, the hose was a 1.5" hose with a clean head, and the length of that hose was 50', and all 50' clear without obstruction.
Mr. Shehadeh: And what was the size of the head, you're saying there's a head? Mr. Romero: The comments from the vendor was, it's the standard sizes from a
VAC truck, a VAC truck, so whatever the size may be the standard.

Mr. Shehadeh: Well, that doesn't give me the answer. What I'm talking about is this, because last time when we looked inside the pipe, we saw the roots coming from the side of the pipe, even though the pipe is clear but, the roots are penetrating through the pipe from all over the place. So, yes you could really put something inside the pipe, and it's going to give you the feeling that everything is clean, and everything is fine, but in actuality it's not, and that's what we were saying from day one. If there's any penetration of the roots going through the pipe, then we have to do something different. Cleaning by itself is not going to resolve it, that's my point.
Mr. Romero: Ok, I understand completely, and so you know, in the report that you received, and actually I have a copy for everyone here to see, give me one second. So, the reason why the catch basins were not draining properly was due to the backbone, or the filter not placed correctly and letting debris into the line, and therefore not clearing the water. So, this was remedied, this was fixed, and to their report it's clean, and they are also suggesting, and this is something that I would like for the Board to consider is, to have a yearly maintenance on all the COD drains.
Mr. Shehadeh: I saw that, and I'm just talking about this one in particular.
Mr. Romero: So, what else would you like to know, what else would you like me to do in order to proceed with this?
Mr. Shehadeh: Well, what I am saying to you, and to the guy who did it, and to the Board, this does not give us, they cleaned it, I think it will help definitely, but it's not going to resolve the problem. Jorge, you're hearing me right?
Mr. Cepero: Yes.
Mr. Shehadeh: Ok, the last time you and I talked about it, I told you what the  solution should be, which is probably to add another exfiltration pipe, or to replace the pipes, or to add a catch basin, or do something about it because the roots  are  the problem. It's not really the exfiltration pipe itself, that's  really  what's  killing  the system, and the system, when I say the system, it's nothing but two  catch  basins  with  a  50'  linear foot of exfiltration, that's all into it, so if you clog that, you're done.
Mr. Cepero: Yes, but we're getting ahead of ourselves, we need to see about the roots, and the problem is that they didn't do the TVing while they were there, so is that what we need to do?

Mr. Shehadeh: I think the TVing is needed even though they cleaned it up, so we know what's inside the pipe, so we can make an intelligent decision, whether we need to do something, add a catch basin, add pipes, or whatever we need to do but, just to say, "oh it's clean, and it's resolved", no that's not the conclusion, you cannot conclude that.
Mr. Romero: Ok, so you are suggesting that we move forward with the TV at this
point?
Mr. Shehadeh: Yes, they need to TV it for us, yes so, we know what we're
looking at. I think it's worth the investment because we need to make sure that we are saying the right thing.
Mr. Romero: Ok, if the Board agrees I can move forward with that. Ms. Wald: Well, it was already approved at the last two meetings. Mr. Hernandez: Yes, and that was going to be my question.
Ms. Wald: Yes, this was approved two meetings ago, and you had a not to exceed amount of $8,000, authorizing Supervisor Cepero to move forward, and proceed on whatever proposal was within that scope, and also that amount not to exceed. So that authority was already given, and at the last meeting my notes indicate that additional proposals was the request of Supervisor Cepero to be provided, and then they could move forward, and they execute it.
Mr. Hernandez: Right, so the first question would be, is the amount given enough for the TVing of the pipe?
Mr. Romero: Yes.
Mr. Hernandez: Ok, so we already have the authority, all you need to do is get the price, and he's the one who can give you the blessing to move forward.
Mr. Romero: Will do.
Mr. Hernandez: Alright. Anything else sir?
Mr. Cepero: Hold on, let me finish reading because I read the first report, but this has been changed.
Mr. Hernandez: Ok, take your time sir.
Mr. Cepero: Ok, Luis we're going to have a maintenance program to clean these regularly?

Mr. Hernandez: There is no line item for that part, but since we're going to be discussing the budget, the Board will have the ability to create a line item, and a given amount. There is enough cushion within the existing budget to allocate funds for that.
Mr. Cepero: Yes, we should have a regular maintenance on these, it should be done how often Mauricio, once a year?
Mr. Romero: Yes, once a year.
Mr. Hernandez: And what amount do you think would be appropriate?
Mr. Romero: Well, I need to get back to you on that because we need to do a count on it honestly but, I would say roughly $3,000.
Mr. Cepero: Is that just for Villa Portofino East or for all, Villa Portofino East and the commercial?
Mr. Romero:	No, just for Villa Portofino East, it would be around $1,000, so
that's why I'm saying $3,000, so we can cover all of them.
Mr. Cepero: Yes, Nour, you were going to say?
Mr.  Shehadeh:	I  was  going  to   say   that   in   the   last   engineers   report   we recommended  the cleaning  of the existing drainage  systems,  and I think there is a count	I in there, if you want to look at it, and yes, I agree, they have to do some maintenance
because it's clogged up very soon too.
Mr. Cepero: Ok.
Mr. Hernandez:	Do you have a sense as to how much is the amount that you recommended in your report?
Mr. Shehadeh: I think I did, it's been a while, I can look at it, and I'm not in the
office now but I think I did, I can review it, and send it to you.
Mr. Hernandez: No, the problem is that we need to adjust our budget, and that's the part that I was just guessing. The number that is being said, and it's being estimated here is $3,000, still all we need to do at this point is just to create the line item, and later on if we find that it's not enough, the Board has the power to shift funds from any contingency towards that amount. The part that I'm just trying to do is to be proactive and if possible, to get a real amount.
Ms. Wald: Right, and I'm trying to pull up his engineer's report.

Mr. Shehadeh: I don't think they have done any maintenance for the drainage inlets since they installed it.
Mr. Hernandez: No, there was two cleanups that we did, and when the cleanups were being done, they were just being treated as a special situation. One of those, we found some roots that were coming out of the system, and they used a company, if my memory doesn't fail me, one that does households, Rotor Rooter or something like that, but they did it because of roots growing out of the pipes, and that was done, off the top of my head, I would say around 2011 or 2012, but that's the only item that I know about. So it does makes sense to make it as a consistent regular maintenance for the system.
Mr. Shehadeh: Yes, absolutely.
Mr. Hernandez: So, for right now we're going to be putting $3,000, and if later on we find out that it's more, the Board will be adjusting it.
Mr. Cepero: Ok.
Mr. Romero: Nour, getting back to your question regarding the size, the vendor just confirmed it was 8" long and 4" wide.
Mr. Shehadeh: So, the head is 4"?
Mr. Romero: It's says 8" long and 4" wide.
Mr. Shehadeh: Yes, then it's 4" diameter, ok, and that's the head, right? Mr. Hernandez: Yes, that's the head.
Mr. Shehadeh: Ok, so the pipe itself is 16" at least 15" or 18" diameter, so it can go through even though there would be roots coming from everywhere, and it can ensure that everything is fine. I think we need to do the TVing, so let's do the TV and we'll make a decision from there.
Mr. Romero: Ok, so we'll just move forward with the TV, and I'll report to everyone once I have the results.
Mr. Shehadeh: Sounds good.
Mr. Hernandez: Anything else for Nour? Mr. Cepero: No.
Mr. Hernandez: Alright Nour, thank you very much. Mr. Shehadeh: Thank you.
Mr. Romero: Thank you Nour.

Mr. Hernandez: Have a good day. Mr. Shehadeh: You too, bye.

SIXTH ORDER OF BUSINESS	Discussion	on District Rules
Regarding Parking and Towing Issues
Mr. Hernandez: Moving on, the next item we have item No. 6, discussion of the District rules regarding parking and towing issues. The first part that I would like to state before I pass to Mr. Cepero is that it was noticed, and the District was being informed that the District parking lot has put up some signs indicating that vehicles will be towed, and what the District has done is we contacted the associations that is controlling those areas, and they have removed those signs. So, what this brings, and makes the District aware of it the fact that currently there are no parking rules, and it could be appropriate for the District to consider having some parking and towing issues, if necessary establishing what would be the rules that are going to be directing the District's public parking spaces. So, do you want to take the lead on that? What are your thoughts?
Mr. Cepero: Yes, we just want to have some flexibility to allow large vehicles and trucks to park in the non-peak hours overnight in the evenings, and make sure that, since we don't have any rules right now, just make sure that it is ok for them to park, and take up multiple parking spaces, when they do because they're large vehicles. We don't want to do that during peak hours because we want to have as many spaces available as possible, but overnight I think that's fine.
Mr. Hernandez: Ok.
Ms. Wald: Alright, since you have no rules now, basically anybody can park anywhere within those spots. So, when you're talking about non-peak hours, what times are you looking at?
Mr. Cepero: 5:00 p.m. to 6:00 a.m. Mr. Romero: Which parking spaces?
Mr. Cepero: Any parking spaces owned by the COD.
Ms. Wald: And so, until those hours, oversized vehicles are not permitted to be in the spaces, and taking more than one space basically.

any?

Mr. Hernandez: Correct.
Mr. Cepero: Let's make it from 6:00 p.m. 7:00 a.m. Mr. Hernandez: Ok.
Ms. Wald:	What else do you want, as to any other parking rules, if you want

Mr. Cepero: That's really the only one.
Mr.  Hernandez:	Alright,   so   we'll be  preparing	the  change	in the rule

advertisement, and it will come back to the Board. Just for you to know it's a process, we need to advertise it, and we will come back to the Board. So, it will need to be advertised for whoever is affected, so the requirement per the Statute is indicate the change of the rule, it will come back, and if anyone has any reason they feel that this would affect them, all the District does is an advertisement, we don't need to send any specific notices.
Mr. Cepero: But, do you mail it to property owners, or it's in the paper? Mr. Hernandez: No, it's only in the newspaper.
Ms. Wald: All that's required is the advertisement in the paper, we have to do the 28 and 29 day rule advertisement with the rule as being changed, with a date certain, and time, to allow the public to come because it is a public hearing, and to comment on those rules, and then the Board at that time can either adopt them, revise them, or have another hearing.
Mr. Cepero: And, how long until the meeting where we can have the public hearing?
Ms. Wald: You're looking at, with the advertisement rules because you have the 28 and 29 days.
Mr. Hernandez: Will be at the meeting in October. Mr. Cepero: October, ok.
Ms. Wald: Which we'll get to because we haven't approved it yet. Mr. Hernandez: Yes, but it's tentatively October 21st.
Mr. Cepero: Ok.

SEVENTH ORDER OF BUSINESS	Public Hearing to Adopt the
Fiscal Year 2020 Budget
Motion to Open the Public Hearing
Mr. Hernandez: Moving on, as I was indicating, we have the public hearing to adopt the budget, so the first action, and we're in section No.7, the first action that I need from the Board is a motion to open the public hearing, I just need a motion for that matter.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Consideration of Resolution #2019-04 Annual Appropriation Resolution
Mr. Hernandez: I just want to indicate that we are not skipping the public comments, the only individual who is not a member of the Board is Mauricio Romero, but he's part of District staff as a member of Prime Homes. With that indication, before we just move on the proposed budget, based on the discussion that we had in the field item, we're going to be adding a line item that is going to be stated as drainage system cleanup, and $3,000 will be allocated for it. The way and means so that those $3,000 are allocated is by taking the contingency that was $8,500, and that will be reduced to
$5,500, leaving the $3,000 for the service. By making those changes we are not changing the overall assessments of the District, nor are we changing anything further. The importance of all those statements is that the amount of assessments per unit continue to be same as the prior year. After making that clear, unless anyone has any questions, and not hearing any, we can move on. The way to adopt the budget is through a resolution, and you have a resolution behind tab C, resolution #2019-04 is the annual appropriation resolution. What this resolution basically does is it takes the District's proposed budget, and it makes the District's adopted budget, so by adopting the resolution you will be adopting the budget. With that being said, unless anyone has any questions, recommendation from staff is to adopt resolution #2019-04.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2019-04 the Annual Appropriation Resolution was approved.

Consideration of Resolution #2019-05 Levy of Non  Ad  Valorem Assessments
Mr. Hernandez: The next one that you have is behind tab D, it's resolution #2019-05 which is the levy of the Non Ad Valorem Assessments. By adopting this resolution, you will be giving powers to the District to once again levy on the Miami­ Dade County tax bill. Unless anyone has any questions, recommendation is to adopt resolution #2019-05.

On MOTION by Mr. Cepero seconded by Ms. Iglesias with all in favor, Resolution #2019-05 levy of Non Ad Valorem Assessments was approved.

Motion to Close the Public Hearing
Mr. Hernandez: Unless anyone has any further discussion on the now adopted budget, a motion to close the public hearing would be in order.

n MOTION by Mr. Dupre seconded by Ms. Iglesias with all in vor, closing the Public Hearing was approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on, the next item that we have is staff reports, Ginger?

Attorney- Discussion of 2019 Legislative Update Memorandum
Ms. Wald: You have in your packets the memorandum of the 2019 legislative session that we provide every year, every legislative session of items that are new laws, or revised laws that may involve Community Development Districts. I would point to the second page, Chapter 2019-97 which talks about the Form 1. Soon in a couple of years, it's going to be required to be filed online but, it's going to be interactive so it's going to be a lot easier, you're not going to get these in the mail anymore, you're just

going to be able to go on to the website, and go ahead and type the information in, or accept what's already there. So, it's going to be an easier  process  than  it has  been before but, again maintain all of your  information  so you can use the same thing when  that occurs. That's about it, everything else that's in here, read it, if you  have  any questions please give me a call, or Mike Pawelczyk, if you want the laws themselves, they're about this thick, and I will send them to you, and they will help you go to sleep at night. That's it.
Mr. Hernandez: Thank you very much. Unless anyone has any questions for Ginger we can move on to the next item.

Engineer
Mr. Hernandez: We have nothing from the engineer.

Field Manager - Consideration of Landscape Maintenance Agreement with Trimscape Corp.
Mr. Hernandez: As to the field manager, Mauricio do you have anything further to present?
Mr. Romero: At this moment, I do not.
Mr. Hernandez: Alright, one item that I do have a part of the field manager, is the District has received an executed joint consent with Tropical Touch and Garden. It would be appropriate at this time to have a motion accepting, and this is a joint consent to terminate the agreement with Tropical Touch and Garden. So it would be appropriate for the Board to accept that termination, and a motion for that matter would be necessary.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, accepting the joint consent to terminate the agreement with Tropical Touch and Garden was approved.

Mr. Hernandez: Now that it has been terminated, it's being requested, and recommended, to enter into a landscape maintenance agreement with Trimscape Corporation, and for that matter the District has already prepared an agreement, which

is just pending execution by the parties. It would be appropriate for the Board to authorize entering into an agreement with Trimscape Corporation.
Mr. Dupre: Is that the same one we discussed before?
Mr. Hernandez: We discussed it before, but we could not enter into the agreement at that time, so yes, nothing has changed. The reason the District could not move forward at that time is that we had not terminated the agreement with the prior company, which is the step that we just did.
Mr. Dupre: What is the total amount per year?
Mr. Hernandez: $12,000 per year, or $1,000 a month. Mr. Dupre: I move that we approve that.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing staff to enter into an agreement with Trimscape Corporation for landscape maintenance services was approved.

Manager
Number of Registered Voters in the District- 202
Consideration of Proposed Fiscal Year 2020 Meeting Schedule
Discussion of Financial Disclosure Report from the Commission on Ethics
Mr. Hernandez: Moving on, the next item that we have is manager, and as manager the items that I need to present is, first the number of registered voters within the District is 202. The reason and importance of that announcement is that, it will not be until the District reaches 250 registered voters, and 6 years of establishment that the District's election of Supervisors will be controlled by Miami-Dade County Supervisor of Elections. The District has already met the 6 years, but we have not reach yet the 250 registered voters, so as of now the District will continue to elect the Supervisors based on a landowner's election. After that announcement we can move on to item #2, which is consideration of the proposed fiscal year 2020 meeting schedule. What the District has done in the past, and which is what we have included this year, is to have a meeting on the third Monday of each month. As we have done in the past, if necessary, we will have it, and if not, we'll just cancel it. The schedule that was given for this meeting was 11:45 a.m., and the location was given as the Ives Dairy Road offices of GMS, that is located at 1031 Ives Dairy Road, Suite 228, Miami, Florida. So, at this point the Board can either

change the location, time or date, or if applicable, just approve it as presented. It's important to note, that there are two exceptions, one being in January, that one was moved to January 13th, just because on the 3rd Monday there is a holiday, and the same situation applies to February, which has moved to February 1oth. Based on those indications, given that schedule, would that work for the Board of Supervisors?
Mr. Dupre: I move that we maintain the same schedule.
Mr. Hernandez: Alright, so by making that motion what we have authorized is for the District to advertise it.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, accepting the proposed Fiscal Year 2020 Meeting Schedule and authorizing staff to advertise was approved.

Mr. Hernandez: Moving on, discussion of the financial disclosure report from the Commission on Ethics. We already know, and Jim if you would please help us to get that done as soon as possible that would be greatly appreciated. Keep in mind, there is a potential effect on the personal side that we're trying to avoid.
Mr. Dupre: Yes.

NINTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving on, to financial reports, you will find that in section 9. Tab A contains the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions, a motion to accept financials would be in order. I don't know what the note means, I will have to ask the accountant, it's $70 to Miami-Dade County. That's typically the cost that the District needs to paying the Supervisor of Elections for the letter that we just put into the package, but why they put that note, do not use, I have no idea, but $70 is the fee that Miami-Dade County typically requests for their letter.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, the Check Run Summary and the Balance Sheet and Income Statement were approved.

TENTH ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Hernandez: Moving on, are there any other Supervisors requests? Ms. Iglesias: No.
Mr. Hernandez: Are there any other comments?

ELEVENTH  ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Hearing none, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

MINUTES OF MEETING VILLA PORTOFINO EAST
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Villa Portofino East Community Development District was held on Monday, October 21, 2019 at 11:45 a.m. at 1031 Ives Dairy Road, Suite 228, Miami, Florida.

Present and constituting a quorum were:

Nancy Iglesias Jorge Cepero Jim Dupre

Chairman Vice Chairman
Assistant Secretary

Also present were:

Vanessa Steinerts Luis Hernandez Mauricio Romero

District Counsel District Manager Prime Group Services

FIRST  ORDER OF BUSINESS	Roll Call
Mr. Hernandez called the meeting to order and called the roll.

SECOND  ORDER OF BUSINESS	Organizational Matters
Consideration of Appointment of Supervisor(s) to Unexpired Term(s) of Office for Seat #1 (11/2020) and Seat #4 (11/2020)
Oath of Office  for Newly  Appointed Supervisor(s)
Election of Officers
Mr. Hernandez: As the second part of the agenda, we have organizational matters. just need to remind the Board of Supervisors that you have two vacant seats. Unless you have anyone that you would like to appoint at this time, we can table that matter.
Ms. Iglesias: Not at this time.

THIRD ORDER OF BUSINESS	Discussion	of	Potential
Refinancing of the Series 2007A Bonds and Series 2012A Bonds
Consideration of Engagement Letter with FMS Bonds, Inc.
Discussion of Potential Savings Summary
Mr. Hernandez: Moving on, we have similar to what was being discussed at the prior meeting, discussion of the potential refinancing. What you have received is that by reviewing only the Series 2007, the underwriter did not check the Series 2012. As for the 2012, basically it affects commercial parcels, they didn't want to be extremely optimistic with the commercial side until they are working with it.
Mr. Cepero: What does that mean?
Mr. Hernandez: That they haven't even touched the market, they don't start to talk to potential buyers of the bonds until they have been hired. They need to be hired by the District before they will start.
Mr. Cepero: So, we hire them for the 2007 bonds, they can then talk to the market, and see if the 2012 bonds are also a good opportunity for refinancing?
Mr. Hernandez: That's correct. Mr. Cepero: Ok.
Mr. Hernandez: So the part that they can provide us as of right now is that the existing bonds, if they were to be refinanced, it would be providing a little bit over $57,000 annually in savings, which will be in excess of $1 million dollars, and that represents 15%. Therefore, it is good advice for the District to move forward with the potential refinancing. Similar to what was being addressed at the prior meeting, if the Board chose to move on with FMS, it will be just an agreement that the District will only be responsible if the bonds are refinanced. With all those indications, if there is any further discussion, and if not, we would need direction from the Board.
Mr. Cepero: Motion to approve with the same conditions that Jim stated for the other
COD.
Mr. Hernandez: Pending District counsel review, and with the understanding that the
interest rate which is also stated in this one is 1.5%.
Mr. Dupre:	Precisely, and the appropriation of documents that are done until we review and sign.

bonds.

Mr. Cepero:	And, once they've looked at this, we need to hear back on the 2012

Mr. Hernandez: Sure.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the engagement letter with FMSbonds, Inc. to provide underwriting services relating to the refinancing of the Series 2007A Bonds, subject to final legal review, and also to hear back on the 2012A Bonds was approved.

Mr. Hernandez: The savings has already been presented.

FOURTH ORDER OF BUSINESS	Public Hearing to Adopt the
Rules
Motion to Open the Public Hearing
Mr. Hernandez: Moving on, what we have today is the public hearing to adopt the rules. The rules that pertain and are meant for the parking within the District's property. The first action that I need to take from the Board would be a motion to open the public hearing.
Mr. Cepero: I'm sorry, public hearing for what?
Mr. Hernandez: For the rules for parking spaces, remember we were having issues
with it.
Mr. Cepero: Ok.
Mr. Hernandez: So, the first action would be to open the public hearing.

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, opening the Public Hearing was approved.

Public Comment and Discussion
Adoption of Resolution #2020-01
Mr. Hernandez: Moving on, are there any public comments? Not hearing any, the way the rules are set is with a resolution. Resolution #2020-01, which is a simple resolution that adopts rules, and regulations for parking and towing so that it will set what will be the

standards of the District, and later on could be modified, if needed. Unless anyone has any questions?
Mr. Dupre: What are the highlights, mainly? Mr. Cepero: Which section is this?
Mr. Hernandez: You will find it in section C. The highlights basically is, if you look there is an exhibit A which will give you the particular areas for the parking and towing restrictions. What is being considered to be applicable, what are the lots that belong to the District that are subject to that condition, we left the limit from 6:00 p.m. to 7:00 a.m., vehicles can park using more than one space.
Mr. Cepero: For oversized vehicles.
Mr. Dupre: Yes, and this is for the residential.
Mr. Cepero: No, this is so if vehicles want to stay overnight, or over the weekend for the hotel, and they have oversized vehicles that they can take up more than a single space, which was not explicitly prohibited before but, we just want to have rules so everybody knows what's allowed, and not allowed.
Mr. Dupre: Ok, so that was reviewed by you, and there's other persons in the company that reviewed it?
Mr. Cepero: Right, and I'm reading this for the first time right now actually but, that was the intent.
Mr. Dupre: So, now you've reviewed it, and you're in agreement? Ms. Iglesias: He's reading it.
Mr. Hernandez: He's reading it now.
Mr. Dupre: Anyway, it seems pretty reasonable, and if we miss something, or find it burdensome we can always reverse it, right?
Mr. Hernandez: Not only that, I think what is appropriate for the Board while he finishes reading it to know, is that there were no particular rules, and that's what started the problem. So, at least now we have the rules, if it needs to be improved, we can do that.
Mr. Dupre: Of course.
Ms. Iglesias: Ok, so just incorporate that. Mr. Dupre: Ok. Who drafted this, Vanessa?
Mr. Hernandez: Portions of it, but Ginger was the one who did most of it.

Mr. Cepero: In section 1.2 for legal, it says in the second sentence, "commercial vehicles are permitted to park within the parking areas, and may utilize multiple parking spaces from 6:00 p.m. to 7:00 a.m. daily". So, that kind of sounds like that both the first part, "commercial vehicles", and the second part, "the times for parking" are subject to the 6:00
p.m. to 7:00 a.m. restriction. The commercial vehicles and the multiple parking spaces are both from 6:00 p.m. to 7:00 a.m. but, the commercial vehicles should be able to park, if they're not oversized, should be able to park anytime.
Ms. Steinerts: Right, non-commercial, and commercial vehicles, not otherwise prohibited can park in the parking areas, first come, first served at any time. The multiple spaces would be limited to those times.
Mr. Cepero: I know, but the sentence, "commercial vehicles are permitted to park within the parking areas, and", so it's joining both of those together", "may utilize parking spaces from 6:00 p.m. to 7:00 a.m.", so it sounds like the first part of commercial vehicles, is also being tied to a time limit.
Ms. Steinerts: No, the way I'm reading this is that there is no restriction between commercial, and non-commercial vehicles, as long as they're not otherwise prohibited from parking, and they're permitting in a parking spot, first come, first served. If it's a commercial vehicle, that is what you refer to as oversized vehicles, require to utilize multiple parking spaces, then that commercial vehicle is permitted only within those timeframes to utilize the multiple parking spaces.
Mr. Cepero: Ok, can we separate that sentence so that's 100% clear?
Ms. Steinerts: Which part of the sentence are you referring to because I see the first sentence?
Mr. Cepero: The second sentence.
Ms. Steinerts: Right, and the second sentence only refers to commercial vehicles, that are permitted to park within the parking areas, I see what you're saying, the "and" I think may be throwing off the sentence, so you just want the reference to multiple spaces in that sentence, not that they are already permitted.
Mr. Cepero: Right, that it's completely clear that the time limit is only for taking up of multiple spaces, so maybe just throw a period there, and start a new sentence, "commercial

vehicles are permitted to park within the parking areas. Commercial vehicles may utilize multiple parking spaces from 6:00 p.m. to 7:00 a.m. daily".
Ms. Steinerts: Ok.
Mr. Cepero: Although, I think also the "first come, first served basis was meant to cover both sections."
Ms. Steinerts: Yes, it's a bit redundant when it comes to the commercial vehicles, and then goes further to explain that commercial vehicles may take up more than one space, only during those times.
Mr. Cepero: Well, on the first sentence it ends with the first served basis, was that meant to say first come, first serve basis?
Ms. Steinerts: I believe so.
Mr. Cepero: So maybe correct that, oh no, it does say that, on a first come, first served basis, I didn't read that part before. You know, I think the first part of that second sentence is not needed because I think that's what you meant, it's redundant from the first sentence, so maybe just take out the first part of the sentence.
Ms. Steinerts: Yes, it is redundant so, commercial vehicles may utilize multiple parking spaces.
Mr. Cepero: Right.
Ms. Steinerts: Ok.
Mr. Cepero: With that change I motion for approval.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, Resolution #2020-01 with the indicated change to Section 1.2 of the Rules, as stated on the record was approved.

Motion to Close the Public Hearing
Mr. Hernandez:	Unless anyone has any other questions in regard to the adopted rules, a motion to close the public hearing would be in order.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, closing the Public Hearing was approved.

FIFTH ORDER OF BUSINESS	Consideration of Engagement
letter with Grau & Associates to perform the Audit for Fiscal Year Ending September 30, 2019
Mr. Hernandez: We have an engagement letter from Grau & Associates, the auditing firm for the District. I have reviewed the agreement, the amount matches what the Board, and the audit selection committee has approved, and because of that, recommendation from staff is to authorize the engagement letter, and by doing so authorize the appropriate officials to execute it.

On MOTION by Mr. Cepero seconded by Mr. Dupre with all in favor, accepting the engagement letter with Grau & Associates to perform the audit for Fiscal Year ending September 30, 2019, and authorizing the proper District officials to execute the document was approved.

SIXTH  ORDER OF BUSINESS	Approval  of  the  Minutes  of  the
May	16,	2016,	July	18,	2016,
October	17,	2016,	March	20,
2017,  March   27,  2017,  May  15,
2017,  June  19,  2017,  March 19,
2018, May 21, 2018, February  11,
2019,	April   15,  2019,  May	20,
2019	and	August	19,	2019 Meetings
Mr. Hernandez: Next we have the minutes, do you have any of the outstanding minutes you wish to approve?
Mr. Cepero:	Yes.	I make a motion to approve the May, 2016, July, 2016, October, 2016 minutes, and the March, 20, 2017 minutes, and table the rest.
Mr. Hernandez: Ok, so a motion to approve those 4 given sets of minutes, May, July and October, 2016, and March 20, 2017.

On MOTION by Mr. Cepero seconded  by Mr.  Dupre  with all in  favor,  the  Minutes  of  the  May  16,  2016,  July  18, 2016,
October   17,  2016  and  March  20,  2017  Meetings   were
approved, and the March 27, 2017, May 15, 2017, June 19,
2017,  March  19, 2018,  May 21, 2018,  February 11, 2019,
April 15, 2019, May 20, 2019 and August 19, 2019 Meetings were tabled.

SEVENTH  ORDER OF BUSINESS	Staff Reports
Mr. Hernandez: Moving on, staff reports, Vanessa?

A. Attorney
Ms. Steinerts: I have no report, thank you.

8. Engineer
Mr. Hernandez: Nothing to report from the engineer's side.

Field Manager
Mr. Hernandez: Field manager, Mauricio do you have anything else?
Mr. Romero: Just a follow up from the last meeting where we were dealing with the storm drains, as of now the storm drains have been cleaned, they did a TVing, and we had some roots in it, and you can see from the company that performed the VAC, last time, they're willing to do the proper scope of work to remove the roots from it. Also, this is to prevent any future issues, right now the drain is draining perfectly, even though we've had heavy rain, and the proposal for that is $2,350.
Mr. Cepero: And what's involved in that repair?
Mr. Romero: They will come, and they use like a rotary that will remove all the roots, and this is the drain that goes along with the trench drain.
Mr. Cepero: So, it's kind of like a snake with blades at the tip, and that shreds the roots from inside the pipe?
Mr. Romero: Correct.
Mr. Dupre: What happens is that, when the debris gets caught up, and then it builds up, and ends up blocking the flow, and then that's where you have problems.

Mr. Cepero: What's the company? Mr. Romero: TGC.
Mr. Dupre: We have one estimate or two?
Mr. Romero: No, we have the one estimate from TGC, and that is the original company, and first we requested 3 estimates, and the Board decided to go with the  original company.
Mr. Cepero: Can we get another proposal, one or two more proposals? Mr. Romero: We can sure can, definitely.
Mr. Cepero: And then, if there are other ones, I'll follow up with that once you have the proposals, and see who we hire, but you said right now it's not flooding any longer.
Mr. Romero: No.
Mr. Cepero: So, it's working fine right now, so this is preventative, so as Jim was saying, stuff doesn't get caught up in the roots moving forward, so that will clear it. We spoke about this a couple of years ago, there is danger that the blades might damage the pipe, but if we don't do this, what the District engineer was proposing is to rip out the whole thing, and put in new drains, so this is still a better option.
Mr. Dupre: I propose that we approve a certain amount, I would say not to exceed $3,000, and then Jorge gets an opportunity to review the other two bids, and make a decision.
Ms. Iglesias: Yes.
Mr. Hernandez: So, I have a motion on the table not to exceed $3,000, and passing on the responsibility to Jorge Cepero to define which is the best qualified vendor within that price, does anyone second that motion?

On MOTION by Mr. Dupre seconded by Ms. Iglesias with all in favor, authorizing a not to exceed amount of $3,000 for root removal of the storm drains, subject to Jorge Cepero reviewing two additional proposals, and authorizing him to decide on the best qualified vendor to proceed on behalf of the District was approved.

Mr. Hernandez: Anything else Mauricio?

Mr. Romero: That's it, nothing else to report.

Manager
Mr. Hernandez: As to the manager, nothing else to report.

EIGHTH ORDER OF BUSINESS
Approval of Check Run Summary
Balance Sheet and Income Statement

Financial Reports

Mr. Hernandez: Moving on, you will find financial reports in Section 8. Tab A contains the check run summary, and tab B has the balance sheet and income statement. Unless anyone has any questions, a motion to accept financials would be in order.

On MOTION by Mr. Cepero seconded  by Mr. Dupre  with all  in favor, the Check Run Summary and  the  Balance  Sheet and Income Statement were approved.

NINTH ORDER OF BUSINESS	Supervisors Requests and
Audience Comments
Mr. Hernandez: Are there any  other  Supervisors  requests?  Not hearing  any,  I just need to indicate for the record that we have no audience here today.

TENTH  ORDER OF BUSINESS	Adjournment
Mr. Hernandez: Unless anyone had any other District business to discuss, a motion to adjourn would be in order.

On MOTION by Ms. Iglesias seconded by Mr. Dupre with all in favor, the Meeting was adjourned.

Secretary / Assistant Secretary	Chairman / Vice Chairman

10

Villa Portofino East
Community Development District

Check Run Summary - General Fund

Summary of Invoices -12/1/2019-1/31/2020

loate	Check Numbers	Amount

December 4, 2019	1008-1014	$	30,099.11	
January 15, 2020	1015-1023	$	388,028.27	
I	Total	$	418,127.381	

CHECK VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME DATE		DATE	INVOICE	YRMO	DPT ACCT# SUB	SUBCLASS
12/04/19 00006	10/31/19 159237	201910 310-51300-31500
SERVICE THRU 10/31/2019

STATUS	AMOUNT	....CHECK.....
AMOUNT	#
*	1,998.00

BILLING, COCHRAN, HEATH, LYLES,	1,998.00 001008

12/04/19 00009	11/25/19 00035614 201911 320-53800-43000
SERVICE FR 10/23-11/21/19 11/25/19 00035914 201911 320-53800-43000
SERVICE FR 10/23-11/21/19 11/25/19 00035926 201911 320-53800-43000
SERVICE FR 10/23-11/21/19

*	39.51
*	506.51
*	11.67

CITY OF HOMESTEAD	557.69 001009

12/04/19 00049	12/01/19 108674	201912 320-53800-46300
DEC 2019 FOUNTAIN SRVC

*	195.00

DADELAND POOL	195.00 001010

12/04/19	00001	11/01/19	289	201911 310-51300-34000			*	2,951.92	
			NOV	2019 MGMT FEES					
		11/01/19	289
NOV	201911 310-51300-44000
2019 RENT			*	200.00	
		11/01/19	289
NOV	201911 310-51300-35100
2019 COMPUTER TIME			*	83.33	
		11/01/19	289
NOV	201911 310-51300-31300
2019 DISSEMINATION			*	208.33	
		11/01/19	289
NOV	201911 310-51300-35110
2019 WEB ADM			*	83.33	
		11/01/19	289
NOV	201911 310-51300-51000
2019 OFFICE SUPPLIES			*	7.50	
		11/01/19	289
NOV	201911 310-51300-42000
2019 POSTAGE			*	3.68	
		11/01/19	289
NOV	201911 310-51300-42500
2019 COPIES			*	78.60	
		11/01/19	289
NOV	201911 310-51300-49000
2019 CONFERENCE ROOM			*	23.54	
		12/01/19	290
DEC	201912 310-51300-34000
2019 MGMT FEES			*	2,951.92	
		12/01/19	290
DEC	201912 310-51300-44000
2019 RENT			*	200.00	
		12/01/19	290
DEC	201912 310-51300-35100
2019 COMPUTER TIME			*	83.33	
		12/01/19	290
DEC	201912 310-51300-31300
2019 DISSEMINATION			*	208.33	
		12/01/19	290
DEC	201912 310-51300-35110
2019 WEB ADM			*	83.33	
		12/01/19	290
DEC	201912 310-51300-51000
2019 OFFICE SUPPLIES
VPE	VILLA	

PRT EAST	

MPHILLIPS	*	7.50	

CHECK VEND#	.....INVOICE..... ...EXPENSED TO...		VENDOR NAME DATE		DATE	INVOICE	YRMO  DPT ACCT# SUB	SUBCLASS

STATUS	AMOUNT	....CHECK.....
AMOUNT	#

12/01/19
12/01/19
12/01/19

290
DEC 290
DEC 290
DEC

201912 310-51300-42000
2019 POSTAGE
201912 310-51300-42500
2019 COPIES
201912 310-51300-49000
2019 CONFERENCE ROOM

*	28.67
*	151.80
*	47.08

GMS-SOUTH FLORIDA, LLC

12/04/19	00052	12/03/19	

12/04/19	
00033	
12/04/19	

12/04/19	
00013	
12/04/19	

1/15/20	
00006	
11/30/19	

1/15/20	
00009	
12/24/19	

711	201911 320-53800-46200
NOV 2019 LANDSCAPE MAINT
TRIMSCAPE LANDSCAPE SERVICES
12042019 201912 300-20700-10300
TXFER TAX RCPTS 12/4/19
VILLA PORTOFINO EAST CDD-S2012
12042019 201912 300-20700-10100
TXFER TAX RCPTS 12/4/19
VILLA PORTOFINO EAST CDD-S2007A
159789	201911 310-51300-31500
SERVICES THRU 11/30/2019
BILLING, COCHRAN, HEATH, LYLES,
00035614 201912 320-53800-43000
SERVICE FR 11/21-12/20/19 12/24/19 00035914 201912 320-53800-43000
SERVICE FR 11/21-12/20/19 12/24/19 00035926 201912 320-53800-43000
SERVICE FR 11/21-12/20/19

7,402.19 001011
- - - - - - - - - - - - - - -
*	1,000.00

- - -

1,000.00 001012
-  -  -	- - - - - - - - -
*	4,897.95

-

4,897.95 001013
-   -   -  -  -	- - - - - - - - -
*	14,048.28

- -

14,048.28 001014
-   -   -   -   -   -   -   -   -   - -  -	-
*	1,725.00

- - -

1,725.00 001015
-   -   -   -   -   -   -   -   -   -	-  -
*	41.28
*	767.94
*	9.77

CITY ,OF HOMESTEAD
1/15/20 00049	11/25/19 108688	201911 320-53800-46300
FURN/INSTALL MOTOR;IMPELL 1/01/20 108982	202001 320-53800-46300
JAN 2020 FOUNTAIN SERVICE

*	930.00
*	195.00

818.99 001016

- -

DADELAND POOL
-  -	-   -   -   -   -   -   -  -  -	-   -   -   -   -   -   -   -   - -  -	- - - - - - - - - - - -
1/15/20 00001	1/01/20 291	202001 310-51300-34000	*
JAN 20 - MANAGEMENT FEES

2,951.92

1,125.00 001017

20 -

1/01/20 291
JAN 1/01/20 291
JAN 20
1/01/20 291
JAN 20

202001 310-51300-44000	*
RENT

-

202001 310-51300-35100	*
COMPUTER TIME

-

202001 310-51300-31300	*
DISSEMINATION

200.00
83.33
208.33

VPE	VILLA PRT EAST MPHILLIPS

DATE	DATE	
	1/01/20	
	1/01/20	
	1/01/20	
	1/01/20	
	1/01/20	

CHECK VEND#	.....INVOICE..... ...EXPENSED TO...	VENDOR NAME
INVOICE	YRMO  DPT ACCT# SUB	SUBCLASS

STATUS

AMOUNT

....CHECK.....
AMOUNT	#

291
JAN 20
291
JAN 20
291
JAN 20
291
JAN 20
291
JAN 20
- - - - - - - - - - - - -
1/15/20 00014	1/03/20 19000
AUDIT

202001 310-51300-35110
WEBSITE ADM
202001 310-51300-51000
SUPPLIES
202001 310-51300-42000
POSTAGE
202001 310-51300-42500
COPIES
202001 310-51300-49000
CONFERENCE ROOM
GMS-SOUTH FLORIDA, LLC
202001 310-51300-32200
FYE 09/30/2019

*	83.33
*	7.50
*	2.00
*	143.30
*	11.77
3,691.48 001018
- - - - - - - - - - - - - - -
*	1,000.00

GRAU AND ASSOCIATES
1/15/20 00024	10/01/16 6456	201909 320-53800-34300
OCT-DEC 16 MANAGEMENT SVC 10/01/16 6456	201909 320-53800-34300
OCT-DEC 16 PORTER SVC
PMG ASSET SERVICES,LLC

1/15/20	00052	1/05/20	

1/15/20	
00033	
1/15/20	

1/15/20	
00013	
1/15/20	

744	201912 320-53800-46200
DEC 2019 LANDSCAPE MAINT
TRIMSCAPE LANDSCAPE SERVICES
01152020 202001 300-20700-10300
TXFER TAX RCPTS 01/15/20
VILLA PORTOFINO EAST CDD-S2012
01152020 202001 300-20700-10100
TXFER TAX RCPTS 01/15/20
VILLA PORTOFINO EAST CDD-S2007A

1,000.00 001019

- -

-   -   -   -   -   -   -   -   -   -   -	-  -
*	1,500.00
*	1,162.20
2,662.20 001020
- - - - - - - - - - - - - - -
*	1,000.00

-	-

-  -	-

-	- - - - - - - - - 1,000.00 001021
*	97,204.37

-

97,204.37 001022
-   -   -   -   -   -   - -  -	- - - - -
*	278,801.23
278,801.23 001023

TOTAL FOR BANK A TOTAL FOR REGISTER

418,127.38
418,127.38

VPE	VILLA PRT EAST MPHILLIPS

Villa Portofino East
Community Development District Tax Collections
Fiscal Year Ending September 30, 2020
Z5§ $	114,496.99	
$	SERIES 2007
393,779.50	
$	SERIES 2012
137,291.67	
$	
645,568.16	
;1j	001. : :i-100		021.700.363.100
Debt		022.700.363.100
Debt		
Total	
Date	Description		Gross Tax		Discounts/		Commissions		Interest		Net Amount	Fund		Service Fund		Service Fund			
Received			Received		Penalties						Received	;	17.74%		61.00%		21.27%		100.00%	

11/30/2019	
CURRENT 11/1-8/2019	
$	
15,235.30	
$	
609.41	
$	
146.26	
$		
$	14'  479. 63 1,4)  $	
2,568.09	
$	
8,832.19	
$	
3,079.35	
$	
14,479.63	
12/3/2019
12/10/2019	CURRENT 11/9-14/2019 CURRENT 11/15-30/2019	$
$	8,997.62
357,695.78	$
$	359.90
14,307.66	$
$	86.38
3,433.88	$
$		$
$	8,551.34 K: $
339,954.24 ,: 1 $	1,516.65
60,293.77	$
$	5,216.09
207,363.09	$
$	1,818.60
72,297.38	$
$	8,551.34
339,954.24	
12/23/2019	CURRENT 12/1-13/2019	$	123,033.36	$	4,733.58	$	1,183.00	$		$	117,116.78 )fa1J $	20,771.65	$	71,438.14	$	24,906.99	$	117,116.78	
\!
TOTALS	$	504,962.06   $	20,010.55   $	4,849.52   $	$	480,101.99	$	85,150.16   $	292,849.51   $	102,102.32   $	480,101.99	

YTD % collected	78.22%	78.22%	78.22%	78.22%	
YTD Gross collected	$	89,559.31	$	308,013.50	$	107,389.26	$	504,962.06	
Outstanding assessments	$	24,937.68	$	85,766.00	$	29,902.41	:ti	140,606.10	
Discount/(Penalties)	$	89,559.31	$	308,013.50	$	107,389.26	$	504,962.06	
Commission
Interest	$	860.10
$	-	$	2,958.08
$	-	$	1,031.34
$	-	$	4,849.52
$	-	

December 31, 2019

 	Major Funds		Total
Debt	Capital	Governmental
 	General	Service	Projects	Funds	

ASSETS:		
Cash	$481,421			$481,421	
Investments:					
Series 2007A					
Reserve		$200		$200	
Interest		$0		$0	
Revenue		$14,393		$14,393	
Construction			$58	$58	
Due from General Fund		$278,801		$278,801	
Series 2012					
Reserve		$69,989		$69,989	
Revenue		$164,931		$164,931	
Interest		$3		$3	
Construction			$30	$30	
Series 2019					
Reserve		$82,828		$82,828	
Cost of Issuance			$32,456	$32,456	
Due from General Fund		$97,204		$97,204	
Invest - State Board	$221,307			$221,307	
TOTAL ASSETS	 	$702,728	$708,351	$32,544	$1,443,622

LIABILITIES:		
Accounts Payable	$9,661			$9,661	
Due to Debt Service - Series 2007	$278,801			$278,801	
Due to Debt Service - Series 2012	$97,204			$97,204	
FUND BALANCES:					
Nonspendable:
Restricted for Debt Service - Series 2007A		
$293,395		
$293,395	
Restricted for Debt Service - Series 2012		$332,127		$332,127	
Restricted for Debt Service - Series 2019		$82,828		$82,828	
Restricted for Capital Projects - Series 2007A			$58	$58	
Restricted for Capital Projects - Series 2012			$30	$30	
Restricted for Capital Projects - Series 2019			$32,456	$32,456	
Assigned	$235,174			$235,174	
Unassigned	$81,887			$81,887	
TOTAL LIABILITIES & FUND BALANCES	$702,728	$708,351	$32,544	$1,443,622	

Statement of Revenues, Expenditures and Changes in Fund Balance For the Period Ended December 31, 2019

	Adopted		Prorated Budget		Actual		
Description			Budget		Thru 12/31/19		Thru 12/31/19		Variance		

Revenue											
Maintenance Assessments			$124,708		$85,150		$85,150		$0		
Interest Income			$1,500		$375		$1,066		$691		
Total Revenue			$126,208		$85,525		$86,216		$691		
Expenditures											
Administrative											
Engineering			$10,000		$2,500		$0		$2,500		
Arbitrage			$1,200		$0		$0		$0		
Dissemination			$2,500		$625		$625		$0		
Assessment Roll			$2,000		$2,000		$2,000		$0		
Attorney			$18,500		$4,625		$6,248		($1,623)		
Auditing			$5,300		$0		$0		$0		
Trustee Fees			$10,500		$7,000		$7,000		$0		
Management Fees			$35,423		$8,856		$8,856		($0)		
Computer Time			$1,000		$250		$250		$0		
Website Compliance			$1,000		$250		$250		$0		
Telephone			$25		$6		$0		$6		
Postage			$100		$25		$36		($11)		
Printing & Binding			$400		$100		$247		($147)		
Rentals & Leases			$2,400		$600		$600		$0		
Insurance			$6,646		$6,646		$6,193		$453		
Legal Advertising			$1,750		$438		$0		$438		
Other Current Charges			$450		$113		$251		($139)		
Office Supplies			$50		$13		$18		($6)		
Dues, Licenses & Subscriptions			$175		$175		$175		$0		
Capital Outlay			$250		$63		$0		$63		
First Quarter Operating			$33,065		$8,266		$0		$8,266		
Total Administrative			$132,733		$42,549		$32,749		$9,800		

Field											
Electric			$10,000		$2,500		$1,989		$511		
Landscape Maintenance			$12,000		$3,000		$4,324		($1,324)		
Lake Maintenance			$5,000		$1,250		$0		$1,250		
Fountain Maintenance			$2,500		$625		$585		$40		
Repairs & Maintenance			$10,000		$2,500		$0		$2,500		
Field Operation			$10,649		$2,662		$2,662		$0		
Contingency			$8,500		$2,125		$930		$1,195		
Capital Reserves			$170,000		$42,500		$0		$42,500		
Total Field			$228,649		$57,162		$10,490		$46,672		
											
Total Expenditures			$361,382		$99,711		$43,239		$56,472		

Excess (deficiency) of revenues											
over (under) expenditures			($235,174)		($14,186}		$42,977		$57,163		

Fund Balance - Beginning			
$235,174				
$274,084				
Fund Balance - Ending			$0				$317,061				

DEBT SERVICE FUND SERIES 2007
Statement of Revenues, Expenditures and Changes in Fund Balance For the Period Ended December 31, 2019

	Adopted	Prorated Budget	Actual		
Description	Budget	Thru 12/31/19	Thru 12/31/19	Variance	

Revenues					
Interest Income	$2,500	$625	$2,493	$1,868	
Assessments - On Roll	$374,091	$292,850	$292,850	$0	
Total Revenues	$376,591	$293,475	$295,342	$1,868	

Expenditures					
Series 2007A					
Interest - 11/1	$116,870	$116,870	$116,870	$0	
Principal Payoff - 12/1	$0	$0	$4,495,000	($4,495,000)	
Interest Payoff - 12/1	$0	$0	$33,762	($33,762)	
Interest - 05/1	$116,870	$0	$0	$0	
Principal - 05/1	$155,000	$0	$0	$0	
Total Expenditures	$388,740	$116,870	$4,645,632	{$4,528,762)	

Excess (deficiency) of revenues over (under) expenditures	

($12,149)	

$176,605	

($4,350,290)	

{$4,526,895)	

Other Financing Sources/(Uses)					
lnterfund Transfer ln/(Out)	$0	$0	$4,104,136	($4,104,136)	
Total Financing Sources/(Uses)	$0	$0	$4,104,136	($4,104,136)	

Net change in fund balance	
($12,149)	
$176,605	
{$246,154)	
($8,631,031)	

Fund Balance - Beginning	
$383,501		
$539,550		
Fund Balance - Ending	$371,352		$293,395		

1

Villa Portofino East
COMMUNITY DEVELOPMENT DISTRICT DEBT SERVICE FUND
SERIES 2012
Statement of Revenues, Expenditures and Changes in Fund Balance For the Period Ended December 31, 2019

	Adopted		Prorated Budget		Actual		
 Decription		 	Budget			Thru 12/31/19		 	Thru 12/31/19			 	Variance		
Revenues								
Interest Income	$1,000		$250		$718		$468	
Assessments - On Roll	$130,525		$102,102		$102,102		$0	
Total Revenues	$131,525		 	$102,352 		 	$102,820 		 	$468 	
Expenditures								
Series 2012								
Interest - 2/1	$48,269		$0		$0		$0	
Principal - 2/1	$30,000		$0		$0		$0	
Interest - 8/1	$47,463		$0		$0		$0	

Total Expenditures	$125,731	$0	$0	$0	

Excess (deficiency) of revenues over (under) expenditures	

$5,794	

$102,352	

$102,820	

$468		

Fund Balance - Beginning	
$139,077	
$229,307	

Fund Balance - Ending	 	$144,871	 	$332,127 

DEBT SERVICE FUND SERIES 2019
Statement of Revenues, Expenditures and Changes in Fund Balance For the Period Ended December 31, 2019

	Adopted		Prorated Budget		Actual		
 Decription		 	Budget			Thru 12/31/19		Thru 12/31/19	Variance	
Revenues							
Interest Income	$0		$0		$0	$0	
Assessments - On Roll	$0		$0		$0	$0	
Total Revenues	 	$0 		 	$0 		 	$0 	 	$0 	
Expenditures							
Series 2019							
Interest - 5/1	$0		$0		$0	$0	
Principal - 5/1	$0		$0		$0	$0	
Interest - 11/1	$0		$0		$0	$0	
Total Expenditures	 	$0		 	$0		 	$0	 	$0	
Excess (deficiency) of revenues over (under) expenditures	
 	$0		
 	$0		
 	$0	
 	$0	
Other Financing Sources/(Uses)							
lnterfund Transfer ln/(Out)	$0		$0		($4,104,136)	($4,104,136)	
Bond Proceeds	$0		$0		$4,186,964	$4,186,964	
Total Financing Sources/(Uses)	 	$0 		$0		$82,828	$82,828	
Net change in fund balance	$0		$0		$82,828	$82,828	

Fund Balance - Beginning	
$0				
$0		
Fund Balance - Ending	 	$0 				 	$82,828			

	Adopted		Prorated Budget		Actual		
 Description		 	Budget			Thru 12/31/19		Thru 12/31/19		Variance	
Revenues								
Interest Income	$0		$0		$202		$202	
Total Revenues	 	$0		 	$0		 	$202 		 	$202 	
Expenditures								
Series 2007A								
Capital Outlay	$0		$0		$0		$0	
Total Expenditures	 	$0 		 	$0		 	$0 		 	$0	
Excess (deficiency) of revenues
over (under) expenditures	 	$0 		 	$0		
 	$202 		
 	$202 	

Other Financing Sources/(Uses)							
lnterfund Transfer ln/(Out)	$0		$0		($45,470)	($45,470)	
Total Financing Sources/(Uses)	 	$0 		 	$0		 	($45,470) 	($45,470)	
Net change in fund balance	$0		$0		($45,268)	($45,268)	

Fund Balance - Beginning	
$0				
$45,327		
Fund Balance - Ending	$0				$58		

 	 	 	 	

 Description	

Adopted
 	Budget	

Prorated Budget
     Thru 12/31/19	

Actual
 	Thru 12/31/19		Variance

REVENUES:

$0		$0		$0		$0	
 	$0		 	$0		 	$0		 	$0	

$0		

$0		

$0		

$0	
 	$0		 	$0		 	$0		 	$0	

 	$0		
 	$0		
 	$0		
 	$0	
$0				$29			
$0				$30			

Interest Income TOTAL REVENUES EXPENDITURES:
Series 2012

Capital Outlay

TOTAL EXPENDITURES

Excess (deficiency) of revenues over (under) expenditures

Fund Balance - Beginning Fund Balance - Ending

 	
Adopted	Prorated Budget	Actual
Description	Budget	Thru 12/31/19	Thru 12/31/19	Variance REVENUES:
Interest Income	$0	$0	$0	$0	
TOTAL REVENUES	$0	$0	$0	$0	

EXPENDITURES:					

Series 2019

Cost of Issuance	

$0	

$0	

$196,050	

($196,050)	
TOTAL EXPENDITURES	$0	$0	$196,050	($196,050)	

Excess (deficiency) of revenues over (under) expenditures	

$0	

$0	

($196,050)	

($196,050)	

Other Financing Sources/{Uses}					
lnterfund Transfer ln/(Out)	$0	$0	$45,470	$45,470	
Bond Proceeds	$0	$0	$183,036	$183,036	
Total Financing Sources/(Uses)	$0	$0	$228,506	$228,506	

Net change in fund balance	
$0	
$0	
$32,456	
$32,456	

Fund Balance - Beginning	
$0		
$0		
Fund Balance - Ending	$0		$32,456		

Series 2007A, Special Assessment Bonds	
Interest Rate;	5.20%		
Maturity Date:
Reserve Fund Requirement:	5/1/2037
None		
Bonds outstanding - 9/30/2013		$5,275,000.00	
Less:	May 1, 2014 (Mandatory)	($115,000.00)	
Less:	May 1, 2015 (Mandatory)	($120,000.00)	
Less:	May 1, 2016 (Mandatory)	($125,000.00)	
Less:	May 1, 2017 (Mandatory)	($135,000.00)	
Less:	May 1, 2018 (Mandatory)	($140,000.00)	
Less:	May 1, 2019 (Mandatory)	($145,000.00)	
Less:	December 1, 2019 (Principal Payoff)	($4,495,000.00)	
Current Bonds Outstandinq		$0.00	

Series 2012, Special Assessment Bonds		
Interest Rate;	5.38%		
Maturity Date:	2/1/2014		
Reserve Fund Requirement:	Max Annual		
Bonds outstanding - 9/30/2014	$245,000.00	
Less:	February 1, 2017 (Mandatory)	($25,000.00)	
Less:	February 1, 2018 (Mandatory)	($25,000.00)	
Less:	February 1, 2019 (Mandatory)	($30,000.00)	
Current Bonds Outstanding		$165,000.00	
Interest Rate;	6.13%		
Maturity Date:	2/1/2033		
Reserve Fund Requirement:	Max Annual		
Bonds outstanding - 9/30/2019		$445,000.00	
Current Bonds Outstanding		$445,000.00	
Interest Rate;	6.75%		
Maturity Date:	2/1/2043		
Reserve Fund Requirement:	Max Annual		
Bonds outstandinq - 9/30/2019		$895,000.00	
Current Bonds Outstanding	$895,000.00	
Series 2012, Taxable Special Assessment Bonds		
Interest Rate;	6.25%		
Maturity Date:	2/1/2016		
Reserve Fund Requirement:	Max Annual		
Bonds outstanding - 9/30/2013	$75,000.00	
Less:	February 1, 2014 (Mandatory)	($25,000.00)	
Less:	February 1, 2015 (Mandatory)	($25,000.00)	
Less:	February 1, 2016 (Mandatory)	($25,000.00)	
Current Bonds Outstanding	$0.00

Series 2019, Special Assessment Refunding Bonds		
Interest Rate;	3.125%		
Maturity Date:	5/1/2025		
Reserve Fund Requirement:	Max Annual		
Bonds outstandinQ - 12/31/2019	$1,180,000.00	

Interest Rate;	3.50%		
Maturity Date:	5/1/2030		
Reserve Fund Requirement:	Max Annual		
Bonds outstanding -12/31/2019	$1,160,000.00	

Interest Rate;	3.75%		
Maturity Date:	5/1/2037		
Reserve Fund Requirement:	Max Annual		
Bonds outstandinQ - 12/31/2019	$2,030,000.00	
Current Bonds Outstanding	$4,370,000.00
ITotal  Current Bonds Outstanding	$s,s1s,ooo.oo 1